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Grants and Other Financial Assistance Programs: FY2013

Academic Support Competitive Grant - Collaborative Partnerships for Student Success
Fund Code: 619 (School Year)/592 (Summer)

Purpose: The purpose of this state-funded competitive grant program is the development of Collaborative Partnerships for Student Success to supplement existing school district resources. Created and implemented by the school(s)/district(s) and community partners with student/family involvement, each community's Collaborative Partnership for Student Success (CPSS) is expected to include the following elements:
  1. Assist students with the transition into the early high school years and serve as a part of a comprehensive intervention process to help students meet and exceed the Competency Determination standards on their initial taking of the 10th grade English Language Arts (ELA) and Mathematics MCAS, and on their initial taking of a high school level Science and Technology/Engineering MCAS;
  2. Increase student (and family) awareness on the purposefulness of their high school experience in relation to future opportunities;
  3. Increase school district and community partners' ability to provide school year and summer academic support in English language arts, mathematics, and/or science and technology/engineering to students eligible for these services. See the Fund Use section below for class year eligibility and more details; and
  4. Develop a CPSS product (or products) to increase college and career readiness, which may or may not include enhancement of a previous year's CPSS product; create a service-learning curriculum to be used in summer programming; and/or use the Behavioral Health and Public Schools Assessment Tool.
Priorities: The mission of the Massachusetts Department of Elementary and Secondary Education (Department) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

The Department's ability to achieve this mission depends crucially on the quality of our public school districts and other schools and partners, which educate the children of the Commonwealth. Academic Support grant programs serve to strengthen capacity by supporting implementation of the Department's District Standards and Indicators Download PDF document  Download MS WORD document and Department Priorities for increasing student performance.

Applicants for this grant opportunity should be deliberate and intentional in the use of grant funds to support the Department's Standards/Indicators and Priorities. In particular, this grant program may support implementation of the following District Standards (and Indicators): Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; and sufficient instructional time), Assessment (data collection and dissemination; data-based decision-making; and student assessment), Human Resources and Professional Development (professional development), and Student Support (academic support; access and equity; educational continuity and student participation; and services and partnerships to support learning).

To promote transformational change in student achievement, the Department has partnered with the US Education Delivery Institute to plan and monitor progress towards our agency-wide goals. The five key Priorities that the Department has identified for increasing student performance statewide include: preparing students for college and career; strengthening curriculum and instruction; improving educator effectiveness; using data effectively to support student achievement; and turning around our lowest performing schools. This grant program is intended to support all five (where applicable).

Funding priority will be given to districts and community partnerships that have supporting data showing high percentages of students who have not yet met the Competency Determination required for high school graduation and that can demonstrate that their program will help to close achievement gaps where they exist currently.

In cases where applications are scored similarly, consideration will be given to funding high-quality proposals that will serve a range of geographic areas and school types.

Program parameters include, but are not limited to, the following:
  1. Provide eligible students with small group instruction that addresses identified gaps in their acquisition of knowledge and skills;
  2. Offer engaging, innovative, and creative activities and strategies that help prepare students to transition successfully into and succeed throughout high school so that they are ready for higher education and careers. Activities may include Service Learning (SL) projects, work-based learning activities, and theme-based multidisciplinary work that engages students in their learning, educational, and career goals;
  3. Serve districts and communities whose students (and/or whose families) have challenging needs including, but not limited to, economic hardship, language literacy issues, disabilities, and/or whose students are from families with educational and professional backgrounds that result in them being less familiar with and/or having limited understanding of the effect educational decisions have on future economic, career, and educational opportunities; and
  4. Partner with other schools and community-based organizations that are invested in student success. NOTE: A partnership with at least one feeder middle school and at least one of the recipient high schools is required if proposing to serve eighth graders during the school year and/or summer.
Eligibility: Entities eligible to apply for funds include:

All public school districts, charter schools, and approved private special education schools and collaboratives that are serving -
  1. Massachusetts public school students in the classes of 2015-2017 (grades 8 through 10 as of September 2012) who scored at the Warning or Needs Improvement categories (levels one or two) on their most recent ELA and/or Mathematics MCAS test(s); and/or
  2. Any students in classes of 2015-2017 who scored at the Warning or Failing level on their most recent Science and Technology/Engineering MCAS.
Funding: Final grant recipients and award amounts will be based on the quality of the proposed programs and the amount of funds available. Applicants are expected to estimate a reasonable per pupil cost.
  • The school year budget (Fund Code: 619) should be submitted for planning, recruitment activities, and school year services that will take place upon approval through June 30, 2013.
  • The summer budget (Fund Code: 592) should be for services and activities that will take place July 1, 2013 - August 31, 2013.
  • The total of the two budgets (619 and 592) must not exceed the maximum amount noted below. The specific amount applied for should reflect the scope of services proposed (not necessarily the maximum allowable).
CATEGORY A Districts may apply for up to $50,000 (Note: Category A districts selecting the STEM Service-Learning Initiative option may apply for up to $54,000, with the additional $4,000 required to support a portion of the costs associated with training and technical assistance activities.)

The following school districts are eligible to apply (as the lead applicant) for up to $50,000. This list was created using a formula that incorporates the number and percentage of students at the Failing level on the most recently available English Language Arts, Mathematics, and/or Science and Technology/Engineering MCAS.
  • Boston
  • Brockton
  • Chelsea
  • Chicopee
  • Everett
  • Fall River
  • Greater Lawrence Regional Vocational
  • Haverhill
  • Holyoke
  • Lawrence
  • Lowell
  • Lynn
  • Malden
  • Methuen
  • New Bedford
  • Salem
  • Somerville
  • Southeastern Regional Vocational
  • Springfield
  • Taunton
  • West Springfield
  • Westfield
  • Worcester
CATEGORY B Districts/Entities may apply for up to $30,000. (Note: Category B districts selecting the STEM Service-Learning Initiative option may apply for up to $34,000, with the additional $4,000 required to support a portion of the costs associated with training and technical assistance activities.)

All other districts, approved private special education schools, and collaboratives serving eligible students may apply in this category. (See Eligibility section above for more details.)

Total available funds for Category A and B combined = approximately $710,000
Fund Use:
  1. The majority of funds must be used to extend student learning time as follows:
    1. In English language arts and/or mathematics by expanding successful programs or initiating new direct services for students in the classes of 2015-2017 who scored at the Warning or Needs Improvement categories (levels one or two) on their most recent ELA and/or Mathematics MCAS tests; and/or
    2. In science and technology/engineering for students in classes of 2015-2017 who scored at the Warning or Failing level on their most recent Science and Technology/Engineering MCAS.
    3. Additionally, students may be served who are new to the district and have not yet taken the MCAS but whose academic history and assessments indicate that additional support services are needed in order to meet the competency determination.
  2. A maximum of 25 percent of the total amount of funding available to the district may be budgeted for supplies, licenses related to computer software (Part II - Budget line 8 - memberships/subscriptions), and any instructional/non-instructional equipment costing more than $5,000 or having a useful life of less than one year. This maximum percentage allowed refers to the total amount of funds received through the school year (619) plus the summer (592) budgets; it does not apply to the school year budget or the summer budget independently.
  3. A maximum of 15 percent of the total amount of funding may be used for program coordination costs (stipends for program coordinator, bookkeeper, secretary, evaluator, etc.). This maximum percentage allowed is of the total amount of funds received through the school year (619) plus the summer (592) budgets; it does not apply to the school year budget or the summer budget independently.
  4. Programs must supplement currently funded local, state, and federal programs at the school, district, or collaborative.
  5. Applicants applying to participate in the STEM Service-Learning Initiative must budget $4,000 [$3,500 school year (Fund Code 619) and $500 summer (Fund Cod 592)] to support a portion of the costs associated with training and technical assistance (line 6 - contractual services). (Please note: The additional $4K does not include funds for subs, travel, teacher planning time, etc., so please budget for that accordingly. See #7 under Additional Information below for training details.)
  6. Under no circumstances may students be charged a fee to enroll in or attend the Academic Support Programs. This includes refundable registration fees.
If funds are used to provide services to students who do not meet the eligibility requirements of this grant program or to serve significantly fewer students than proposed, the Department may request the return of such funds or withhold an appropriate amount of funds not yet paid.
Project Duration: Fund Code: 619 - Upon Approval - 6/30/2013
(for school year planning, recruitment activities, and program services)

Fund Code: 592 7/1/2013 - 8/31/2013
(for summer program services)
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Learning Supports and Early Learning (OLSEL) email address: achievement@doe.mass.edu
Phone Number: (781) 338-3010
Date Due: Tuesday, December 4, 2012
Proposals must be received at the Department by 5:00 p.m. on the date due.
Required Forms:
  1. Download PDF document Download MS WORD document  Fund Code: 619 - (School Year) Part I - General: Program Unit Signature Page (Standard Contract Form and Application for Program Grants)
  2. Download PDF document Download MS WORD document  Fund Code: 592 - (Summer) Part I - General: Program Unit Signature Page (Standard Contract Form and Application for Program Grants)
  3.  Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
    Note: A separate set of Budget Detail pages must be submitted for Fund Code: 619 (School Year) and Fund Code: 592 (Summer).
  4. Download PDF document Download MS WORD Document  Part III - Required Program Information
  5. Download PDF document Download MS WORD document  FY2013 Academic Support CPSS Grant Assurances Document
  6. Download PDF document Download MS WORD Document  Schedule C - Statement of Participation and Support (if appropriate)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. In cases where applications are scored similarly, consideration will be given to funding high-quality proposals that will serve a range of geographic areas and school types.

  2. View HTML Page  Budget Detail - Description of Line Item Information

  3. Narrative Evaluations
    The Evaluation Guidelines must be used in preparing narrative reports addressing the overall effectiveness of the program (due by September 30, 2013). These guidelines will be provided by the Department to all grant recipients and posted to the Fund Code: 619/592 webpage.

  4. Individual Student Data Information
    Student Data Information is required to be submitted through the Department's Security Portal. Data regarding the school year time period (Fund Code: 619) are due by July 31, 2013 and data regarding the summer time period (Fund Code: 592) are due by September 30, 2013. Directions Download PDF document Download MS WORD document and additional information are posted on the Academic Support data webpage.

  5. Professional Development Sessions
    Grantees are expected to have personnel (coordinators, data entry staff, instructors, etc.) attend appropriate academic support professional development workshops and data training sessions. We welcome your input and feedback on the workshops. A schedule of sessions will be sent to grantees and posted to Professional Development Opportunities webpage.

  6. SCORING RUBRIC INFORMATION (updated 11/21/12):
    Proposals will be reviewed against a scoring rubric that is aligned with the purpose, priorities, and questions included in this Funding Opportunity document and the associated Required Forms.

  7. Additional Guidance
    General guidance on academic support programs (that apply to this Fund Code: 619/592 grant except where it is obvious that it is not applicable) can be found in the Academic Support Allocation Grant General Guidelines Download PDF document  Download MS WORD document and Vendor Guidelines Download PDF document  Download MS WORD document.

  8. STEM Service-Learning Initiative
    Awarded CPSS applicants choosing the STEM Service-Learning category will gather a team of 3-5 educators who will participate in Department provided training/technical assistance and collaborate to develop a STEM Service-Learning curriculum to be implemented during the district's CPSS and/or Academic Support summer program (Summer 2013). There will be a two-day team training (tentatively January 29-30, 2013) and a one-day check-in training during the spring (tentatively March-June 2013). There will also be a one-day reflection scheduled in August 2013. Exact dates and times will be sent to awarded grantees.

Submission Instructions: Submit four (4) sets, at least one of which is marked clearly as ORIGINAL, with original signatures of the lead applicant's District Superintendent/Executive Director on both the Part I and the Assurances documents. Applicant may hand-deliver (to the first floor receptionist and call x3010 to notify the arrival of the grant package) or mail to:

Donna Pisaturo, Grants Specialist
Learning Supports and Early Learning (OLSEL)
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


Last Updated: November 26, 2012
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