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Grants and Other Financial Assistance Programs: FY2013

Massachusetts 21st Century Community Learning Centers Program Continuation Grant
Fund Code: 647-A-1

Purpose: The purpose of the federally funded Massachusetts 21st Century Community Learning Centers (CCLC) Grant is to support Community Learning Centers that operate during out-of-school hours and provide students with academic enrichment opportunities along with other activities designed to complement students' regular academic programs. This continuation grant is for 21st CCLC sites that were awarded a Fund Code 647-B-1 grant in FY2009 and/or FY2011.
Priorities: Priorities are for programs to continue to:
  1. Integrate school-day and out-of-school-time programs to promote shared learning goals, teaching and support strategies, and staff recruitment and training activities;
  2. Provide creative and innovative, hands-on, interdisciplinary, student-centered programming that complements the students' core school-day program and contributes to academic achievement and youth development for all students;
  3. Provide programs that explicitly address appropriate grade-level state and local learning standards, support students' academic performance, and contribute to student performance goals outlined in school improvement plans;
  4. Support children and youth in all domains of development;
  5. Support local implementation of the Department's Download PDF document Download MS WORD document  District Standards and Indicators and Department Priorities;
  6. Develop and/or maintain a school and community-based infrastructure that establishes procedures to improve outcomes for children and youth through successful program implementation and oversight;
  7. Evaluate program effectiveness through the collection and analysis of data;
  8. Promote efficient use of public resources and facilities through effective partnerships among schools, community-based agencies, adult community learning centers, and other public and private entities;
  9. Address the multiple needs of children, youth, and their families through increased supervision, safety, and access to support services; and
  10. Provide professional development opportunities that support continuous program improvement.
Eligibility: For a list of eligible entities, see Addendum G - Eligible Applicants and Continuation Grant Amounts in the Additional Information section below.

Eligible entities include those that received a 21st CCLC competitive grant award during FY2009 and/or FY2011 (Part I or II) through Fund Code: 647-B-1 for new sites, and continuation grants for those sites since then (through FY2012).

Applicants must continue to have a Community Council that, as one of its functions, coordinates after-school and other out-of-school-time programs. Membership must continue to be representative of the school district boundaries, community, and populations to be served.
Funding: For a list of the maximum amounts for which eligible entities may apply, see Addendum G - Eligible Applicants and Continuation Grant Amounts in the Additional Information section below.

For recipients/sites that were originally funded in FY2009, the amount of continuation funding available in FY2013 for those sites is 85% of the FY2009 award, as outlined in the FY2009 Fund Code 647-B-1 RFP. Recipients that were originally funded in FY2011 (Part I or Part II) are eligible for 100% of the FY2011, as noted in the FY2011 RFP. However, there may be some grantees that have received funding reductions since their original awards (due to site closings or program changes, for example) that will be eligible for and awarded less. Those grantees will be contacted directly regarding the details on funding reductions.

Eligibility for continued funding is based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Throughout the duration of the project, recipients are required to:
  1. Implement the full Assessment of After-School Program Practices Tool (APT) including the APT Questionnaire (Q) across all funded sites;
  2. Implement all the components of the Department-developed Survey of After-School Youth Outcomes (SAYO) evaluation tool;
  3. Discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement;
  4. Submit Program Activity Forms within two weeks of the start of each session;
  5. Submit data to the Department three times each year on students who are enrolled in programs and services funded by this grant; and
  6. Attend 21st CCLC coordinators meetings and trainings;
Fund Use: Funds must be used solely for the purpose of continuing to support Community Learning Center sites/programs funded under the FY2009 and/or FY2011 competitive grant awards through Fund Code: 647-B-1. These funded services must provide students with academic enrichment and a broad array of other activities designed to complement their school-day programs and advance student achievement. Funds may be used to offer literacy and related educational development to families of these students.

Activities that may be funded under this grant:

Programs/services that may be funded through this grant include:
  1. Academic enrichment activities that assist in closing achievement and proficiency gaps where they exist currently;
  2. Activities that promote and support college and career readiness skills;
  3. Science, technology/engineering, and mathematics (STEM) education activities;
  4. Arts and music education activities;
  5. Entrepreneurial education programs;
  6. Service-learning;
  7. Mentoring;
  8. Activities for students who are English Language Learners (ELL) - that emphasize language skills and support academic achievement;
  9. Inclusive activities for students who receive special education services that emphasize social skills and support academic achievement;
  10. Health and Wellness education;
  11. Activities that promote family engagement and literacy for families of participating students;
  12. Behavioral health, prevention, counseling, and character education programs; and
  13. Activities that address and incorporate aspects of the Download PDF document  21st Century Skills initiative.

Funds may be used to pay for:
  1. Staff and coordinator salaries;
  2. Contracts with provider agencies;
  3. Professional development activities;
  4. Stipends for professionals, students, or family members involved actively in the delivery of services;
  5. Transportation; and
  6. Program materials.
No more than 22.5% of the total budget may be used for program coordination and administration; no more than 10% of the total budget may be used for program materials. All contracted providers should be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate.
Project Duration: Upon Approval (No earlier than 9/1/2012)- 8/31/2013
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick email address:
Phone Number: (781) 338-3515
Date Due: Thursday, July 26, 2012

Continuation proposals should be received by the Department no later than the date due. Contact Karyl Resnick with any questions and any requests for extensions.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met.*

*Note: If an application is received but not approvable, the applicant will be contacted with direction about what is needed to make the application approvable.

Please note that applications submitted late may not be able to have a September 1, 2012 start date.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. Print the four pages on portrait setting (not landscape) - if using Page Setup it should say 2 pages wide by 2 pages tall. See important opening instructions below.)

    *Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

    1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

    2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

  3. Download PDF document Download MS WORD Document  Part III - Required Program Information
  4. Download PDF document Download MS WORD document  Addendum A -Requirements and Assurances
  5. Download PDF document Download MS WORD document  Addendum B - Survey of After-School Youth Outcomes (SAYO) Form
  6. Download PDF document Download MS WORD document  Addendum C - Match/Additional Sources of Revenue/In-Kind Contributions Form
  7. Download PDF document Download MS WORD document  Addendum D - Action Planning Template
  8. Download PDF document Download MS WORD document  Addendum E - Program Components Form
  9. Download PDF document Download MS WORD document  Addendum F - Professional Development
Additional Information:
  1. Download PDF document Download MS WORD document  Addendum G - Eligible Applicants and Continuation Grant Amounts
  2. View HTML Page  Budget Detail - Description of Line Item Information
  3. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.
  4. The pages must be numbered, single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, logically developed in accordance with the selection criteria, and addresses each question fully.
  5. Additional attachments submitted by applicants (with non-requested information) are limited to 10 pages in total. (The Required Forms listed in the section above do not count towards this limit.)
Submission Instructions: Applicants must:
  1. Submit all required forms via email to (signatures not required on the versions emailed).
  2. Mail two (2) sets of all documents that require an original signature (the Part I - General - Program Unit Signature Page, and the Addendum A- Requirements and Assurances Signature Page) - both sets having original signatures.

    Mail to:

    Karyl Resnick, Coordinator
    21st CCLC Programs
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

Last Updated: July 2, 2012
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