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Grants and Other Financial Assistance Programs: FY2013

Massachusetts 21st Century Community Learning Centers Program Continuation Grant
Fund Code: 647-A-2

Purpose: The purpose of the federally-funded Massachusetts 21st Century Community Learning Centers Fund Code 647-A-2 grant is to continue to enhance and expand the mentoring capacity of high quality 21st Century Community Learning Centers (CCLC) that serve as models and resources for other programs across the Commonwealth.
Priorities: Priorities are to:
  • Provide professional development opportunities that support continuous program improvement;
  • Expand and enhance a statewide network of 21st CCLC Promising , Exemplary, and Demonstration sites that will provide mentoring, peer support, training, and technical assistance;
  • Serve as learning labs for new and existing 21st CCLC programs as well as state-funded Quality Enhancements in After-School & Out of-School Time (ASOST-Q) grant recipients across the Commonwealth;
  • Share lessons learned and promising practices with communities interested in applying for a 21st CCLC grant as well as new and existing 21st CCL programs;
  • Contribute to the development of the 21st CCLC statewide regional networks;
  • Support local implementation of the Department of Elementary and Secondary Education's (Department) Download PDF document Download MS WORD document  District Standards and Indicators and Department Priorities;
  • Provide academic enrichment opportunities along with other activities designed to complement the students' core school-day program; and
  • Support children and youth in all domains of development.
Eligibility: For a list of eligible entities, see Addendum G - Eligible Applicants and Continuation Grant Amounts in the Additional Information section below.

Eligible entities include those that received a Massachusetts 21st CCLC competitive Exemplary Programs grant award during FY 2011 and/or 2012 through Fund Code: 647-B-2.

Those that received the Exemplary Programs grant award in FY2011 must have also received a continuation grant for those sites through Fund Code: 647-A-2 in FY2012.

To apply, applicants must continue to have a Community Council that, as one of its functions, coordinates of after-school and other out-of-school-time programs. Membership must continue to be representative of the school district boundaries, community, and populations to be served.
Funding: For a list of the maximum amounts for which eligible entities may apply, see Addendum G - Eligible Applicants and Continuation Grant Amounts in the Additional Information section below.

Entities that were awarded the competitive FY2012 Fund Code 647-B-2 grant, and that receive continuation funding through this FY2013 Fund Code 647-A-2 grant, will be eligible for continuation funding in FY2014, pending appropriation and meeting all grant requirements.

Eligibility for continued funding is based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Throughout the duration of the project, recipients are required to:
  1. Implement the full Assessment of After School Program Practices Tool (APT) including the APT Questionnaire (Q) across all funded sites;
  2. Implement all the components of the Department-developed Survey of After-School Youth Outcomes (SAYO) evaluation tool;
  3. Discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement;
  4. Submit Program Activity Forms within two weeks of the start of each session;
  5. Submit data to the Department three times each year on students who are enrolled in programs and services funded by this grant;
  6. Attend 21st CCLC coordinators meetings and trainings; and
  7. Contribute information about effective practices on the Department's contextual learning portal.
Fund Use: Funds must be used solely for the purpose of continuing to support Community Learning Center sites/programs funded under the FY2011 and/or FY2012 competitive grant awards through Fund Code 647-B-2. These funded services must provide students with academic enrichment and a broad array of other activities designed to complement their school-day programs and advance student achievement. Funds may be used to offer literacy and related educational development to families of these students.

Fund Use Expectations

Mentoring activities and related staff time and expenses that may be funded through this grant include, but are not limited to:
  1. Hosting site visits;
  2. Conducting Assessment of After-School Program Practices Tool (APT) visits upon request and providing feedback;
  3. Serving as an ongoing mentor;
  4. Responding to requests for information, guidance, feedback;
  5. Providing curriculum examples or materials;
  6. Delivering trainings;
  7. Facilitating regional networking/learning opportunities; and
  8. Presenting at promising practice forums, state, and/or national conferences.
Topics that may be addressed through the mentoring include, but are not limited to, all of the elements listed in Addendum H - Elements of Exemplary Programs in the Additional Information section below.

Programs/services that may be funded through this grant include:
  1. Academic enrichment activities that assist in closing achievement and proficiency gaps where they exist currently;
  2. Activities that promote and support college and career readiness skills;
  3. Science, technology/engineering, and mathematics (STEM) education activities;
  4. Arts and music education activities;
  5. Entrepreneurial education programs;
  6. Service learning;
  7. Mentoring;
  8. Activities for students who are English Language Learners (ELL) - that emphasize language skills and support academic achievement;
  9. Inclusive activities for students who receive special education services that emphasize social skills and support academic achievement;
  10. Health and Wellness education;
  11. Activities that promote family engagement and literacy for families of participating students;
  12. Behavioral health, prevention, counseling, and character education programs; and
  13. Activities that address and incorporate aspects of the Download PDF document  21st Century Skills initiative.

Funds may be used to pay for:
  1. Staff and coordinator salaries;
  2. Contracts with provider agencies;
  3. Professional development activities;
  4. Stipends for professionals, students, or family members involved actively in the delivery of services;
  5. Transportation; and
  6. Program materials.
Note:
  • No more than 10% may be used for program materials, not including materials used for mentoring purposes.
  • Budgets may not include any Indirect Costs (line 9 on the budget).
Project Duration: Upon Approval (No earlier than 9/1/2012) - 8/31/2013

See Funding section above for more information on FY2014 continuation funding for grantees that were awarded the competitive FY2012 Fund Code 647-B-2 grant and that will receive this FY2013 Fund Code 647-A-2 continuation grant.
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick kresnick@doe.mass.edu
Phone Number: (781) 338-3515
Date Due: Thursday, July 26, 2012

Continuation proposals should be received by the Department no later than the date due. Contact Karyl Resnick with any questions and any requests for extensions.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met.*

*Note: If an application is received but not approvable, the applicant will be contacted with direction about what is needed to make the application approvable.

Please note that applications submitted late may not be able to have a September 1, 2012 start date.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. Print the four pages on portrait setting (not landscape) - if using Page Setup it should say 2 pages wide by 2 pages tall. See important opening instructions below.)

    *Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

    1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

    2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

  3. Download PDF document Download MS WORD Document  Part III - Required Program Information
  4. Download PDF document Download MS WORD document  Addendum A -Requirements and Assurances
  5. Download PDF document Download MS WORD document  Addendum B - Survey of After-School Youth Outcomes (SAYO) Form
  6. Download PDF document Download MS WORD document  Addendum C - Match/Additional Sources of Revenue/In-Kind Contributions Form
  7. Download PDF document Download MS WORD document  Addendum D - Action Planning Template
  8. Download PDF document Download MS WORD document  Addendum E - Program Components Form
  9. Download PDF document Download MS WORD document  Addendum F - Professional Development
Additional Information:
  1. Download PDF document Download MS WORD document  Addendum G - Eligible Applicants and Continuation Grant Amounts
  2. Download PDF document Download MS WORD document  Addendum H - Elements of Exemplary Programs
  3. View HTML Page  Budget Detail - Description of Line Item Information
  4. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.
  5. Each proposal must have paged numbered, be single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, developed logically in accordance with the selection criteria, and addresses each question fully.
  6. Additional attachments (with non-requested information) are limited to 10 pages in total. (The Required Forms listed in the previous section above do not count towards this limit.)
Submission Instructions: Applicants must:
  1. Submit all required forms via email to cclc@doe.mass.edu (signatures not required on the versions emailed).
  2. Mail two (2) sets of all documents that require signatures (the Part I - General - Program Unit Signature Page, and the Addendum A- Requirements and Assurances Signature Page) - both sets having original signatures.

    Mail to:

    Karyl Resnick, 21st CCLC Program Coordinator
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906


Last Updated: July 2, 2012
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