Mass.gov
Massachusetts Department of Elementary and Secondary Education
Go to Selected Program Area
 Massachusetts State Seal
 News  School/District Profiles  School/District Administration  Educator Services  Assessment/Accountability  Family & Community  
 > Administration  Finance/Grants  PK-16 Program Support  Information Services  
>
>
>
>
>
>
>
>
>
 
 
 
>
>
>
>
>
>
>
>
>
>

Grants and Other Financial Assistance Programs: FY2014

Massachusetts 21st Century Community Learning Centers Enhanced Programs for Students with Disabilities
Fund Code: 245-B

Purpose:The purpose of this federal grant program is to enhance the capacity of current 21st Century Community Learning Center programs (CCLC) to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.
Eligibility: Massachusetts 21st CCLC grantees are eligible to apply for this second round of Fiscal Year 2013-2014 (FY14) Fund Code 245-B grants to enhance one (1) site if:
  • The site is funded through an FY14 Download PDF document Download MS WORD document 647-A or 647-B-2 continuation grant, provided that the grant recipient entity did not already submit a proposal for any sites during the first round (November 2013),
OR
  • The site is funded through an FY14 Fund Code 647-B1B grant (even if the grant recipient entity did submit a proposal during the first round for other sites).
Please note the following: Applicants may not propose funding for 21st CCLC sites that are being funded through FY14 Fund Code 245-A.

ALSO NOTE: Eligibility section updated in mid-December for a second round of applications.
Fund Use: Funds must be used to support the enhancement of existing 21st CCLCs' capacity to fully and appropriately include students with disabilities. These funds can be used only to support students who have Individualized Education Programs (IEPs). Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for specially trained instructional staff;
  • Stipends for health care, instructional assistants, and/or other support staff;
  • Stipends for additional planning time;
  • Professional development, technical assistance, and/or consultation services (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.);
  • Transportation (Applicants must demonstrate that other means are not available.);
  • Program or adaptive materials.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.
Funding A total of approximately $200,000 is available for grants (for both funding rounds combined). The maximum grant award per site is $10,000 for school year and summer programming combined.

NOTE: The last sentence in this section was updated in mid-December.

Continued funding through Fund Code 245, pending budget appropriations, will be available until and through the individual 21st CCLC site's final year within its Fund Code 647-A or B2 funding cycle (this would be a maximum of three years).* In FY14 (year one), all applicants are required to have a 10% match in funds requested. For those eligible for continuation funding in year two (FY15), a 15% match of the original grant award will be required. For those eligible for continuation funding in year three (FY16), a 25% match of the original grant award will be required.

Eligibility for continued funding in years two and three (FY15 and FY16) will be based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Please note that the match cannot be from 21st CCLC federal funds. Programs are encouraged to coordinate services with efforts funded through other federal, state, and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc.

*The following grantees are expected to be eligible to apply for Fund Code 245 funding for a projected duration based on their 21st CCLC grant award cycle, as follows:
One year of funding (FY14) -
For FY14 Fund Code 647-A sites that were competitively funded through FY11 Fund Code 647-B1 and FY12 Fund Code 647-B2.

Two years of funding (FY14 and FY15) -
For FY14 Fund Code 647-A sites that were competitively funded through Fund Code 647-B1 and FY13 Fund Code 647-B2.

Three years of funding (FY14, FY15, and FY16) -

For FY14 Fund Code 647-B1B and 647-B2 grantees.

NOTE: The last sentence in this section was updated in mid-December.
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick kresnick@doe.mass.edu
Phone Number: (781) 338-3515
Date Due: Grants will be accepted on a rolling basis up to Friday, October 25, 2013 - for the first round.

January 31, 2014 is the final due date for the second round.


Proposals will be reviewed in the order in which they are received. Proposals will be awarded funding if all requirements are met and until all available funds are awarded. A message will be posted on the 21st CCLC grant recipient webpages once funding is no longer available.

NOTE: Due date for second round added in mid-December.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page School Year- (Standard Contract Form and Application for Program Grants)
  2. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page Summer- (Standard Contract Form and Application for Program Grants)
  3.  Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the proposal all four budget and budget narrative pages. See important opening instructions at the bottom of this section.)*
    • Submit a Part II Budget Workbook for school year expenses (February 15, 2014-June 30, 2014 for second round applicants)
    • Submit a separate Part II Budget Workbook for summer expenses (July 1, 2014-August 30, 2014.)
  4. Download PDF document Download MS WORD Document  Part III - Required Program Information

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

NOTE: The timeframe for the school year budget was updated in mid-December.
Additional Information:
  1. Districts must designate (a) liaison(s) to the 21st CCLC program to ensure that students with disabilities have full access to the program.
  2. Recipients will be required to use the Survey of Academic Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the test administration for students with IEPs should be described in the written evaluation.
  3. 3. Recipients will be required to complete and submit student data forms for all programs and services funded by this grant. Data will be requested as part of the data submission requirements for FY14 Fund Code 647-A or B-1B or B-2 programs.

    NOTE: The last sentence in this section was updated in mid-December.
Submission Instructions: Submit all required information (Parts II and III) via email to cclc@doe.mass.edu. (REMINDER: Submit one version of the Part II Budget Workbook for school year expenses, and a separate one for summer expenses).

Also mail two (2) copies of each of the Part I - General - Program Unit Signature Pages (a total of four documents: two of the school year version and two of the summer version), all with original signatures.

Mail to:

Karyl Resnick
Learning Supports and Early Learning (OLSEL)
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


Last Updated: January 6, 2013
E-mail this page| Print View| Print Pdf  
Massachusetts Department of Elementary and Secondary Education Search · Site Index · Policies · Site Info · Contact ESE