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Grants and Other Financial Assistance Programs: FY2014

Safe and Supportive School Action Plans Grant - Competitive
Fund Code: 335

Purpose: The purpose of this state-funded competitive grant program is to pilot and share an effective process for school and district teams to develop and implement safe and supportive school action plans, with work that includes a school-specific focus as well as a district plan to support the school in this work. These plans shall be based on the Behavioral Health and Public Schools Framework (BHPS) Framework and Self-Assessment Tool created by the BHPS Taskforce and Department of Elementary Secondary Education (Department), pursuant to Section 19 of Chapter 321 of the Acts of 2008. These plans shall also explicitly support, complement, or enhance existing school and district improvement plans.

This initiative supports local efforts to successfully implement the Department's Download PDF document Download MS WORD document   Conditions for School Effectiveness and associated Download PDF document Download MS WORD document   District Standards and Indicators. Most specifically, this work is intended to help districts ensure that each school creates a safe school environment and makes effective use of a system for addressing the social, emotional, and health needs of its students that reflects the BHPS Framework.
Priorities: Priorities for this grant program include funding implementation as well as mentoring efforts related to using the BHPS Tool to help create and improve safe, healthy, and supportive learning environments that increase the success of all students. To this end, applicants will submit proposals and be funded in two categories, as follows.
  1. Pilot/Expansion Program - for schools working on establishing or strengthening a system for addressing the social, emotional, and health needs of its students and removing barriers to learning. These schools must have district support for this work, and must be interested in using the BHPS Tool as a structure and resource to reflect on current practices, to identify and prioritize areas for improvement, and to design and implement action plans in this arena.
  2. Mentoring Program - for districts that have experience and demonstrated success in using the BHPS Tool to assist in the development and implementation of initiatives that address behavioral health needs; that create safe, healthy, and supportive environments; and that include effective collaboration with families and community partners.
Grantees are expected to use a three-tiered approach to this work, as described in the BHPS Framework: universal prevention and support; early interventions to identify and address behavioral health; and intensive services for students with significant needs. Grantees are also expected to focus their work on one or more of the six sections of the BHPS Framework:
  1. Leadership - School and district administrators creating and supporting school environments and promoting collaborative services.
  2. Professional Development - Training for school administrators, educators, and behavioral health providers with offerings that are area specific and cross-disciplinary.
  3. Access to Resources and Services - Identifying, coordinating, and creating school services and linkages to community behavioral health resources to improve the school -wide environment.
  4. Academic and Non-Academic - Approaches that promote academic success and enable all children including those with behavioral health needs to learn.
  5. Policies, Procedures and Protocols - Developing documents and a course of action to provide a foundation for implementation and support.
  6. Collaboration with Families - Strategies that effectively engage families as partners in achieving educational and behavioral health goals for all children.
Eligibility: All public school districts throughout the Commonwealth are eligible to apply. Applicants must select one or more of their schools for the focus of this work.
Funding: Applicants may apply for up to a maximum of $10,000.
A total of $200,000 is available for this initiative.

NOTE ADDED MARCH 3, 2014: After all competitive grants are awarded, if funds permit, grantees will be eligible to apply for an increase (of up to a maximum of approximately $2,500). Interested grantees will be notified of the exact maximum amount available, and the process for requesting and receiving the funds through an increase amendment. The funds must be used to support the purposes of this grant program.
Fund Use: Grant funds may be used for professional development, teacher stipends, consultants, substitutes, a range of approaches to address behavior issues, purchase of materials and supplies, printing, and reproduction of materials.

These funds may not be used for programs exclusively serving students with disabilities.

NOTE: The following information was edited for the second round of competition. (Text added November 18, 2013.)
  • At least 80% of the requested funds must support costs associated with creating and implementing safe and supportive school action plans generated locally after completing one or more sections of the BHPS online self-assessment Tool. Note that after grantees create action plans, they may propose budget amendments based on the local needs and priorities identified through the process.
Up to 20% of the requested funds may cover costs associated with completing one or more sections of the online self-assessment tool (e.g., stipends for time spent on reflection, discussion, filling in the online tool, and coordinating and facilitating that work). This is the work that will inform the action plans.
Project Duration: Upon Approval - 6/30/2014
Program Unit: Student Support Center
Contact: Anne Gilligan agilligan@doe.mass.edu
Phone Number: (781) 338-6309
Date Due: (Due date for the first round was October 11.)
Second round due date extended to Wednesday, March 5, 2014. (Text edited March 3, 2014)
Proposals must be postmarked and emailed by 5:00 p.m. on the date due.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2.  Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the proposal all four budget and budget narrative pages. See important opening instructions at the bottom of this section.)*
  3. Download PDF document Download MS WORD Document  Part III - Required Program Information

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. View HTML Page  Budget Detail - Description of Line Item Information
  2. Applicants will be required to submit an end of program evaluation regarding participation in the program and lessons learned, details of which will be provided to all grant recipients. These evaluations will be due during mid-late summer 2014.
  3. (BHPS) Framework and Self-Assessment Tool - Note that any interested school can request a username and password via achievement@doe.mass.edu. Anyone interested in browsing the tool can use TEST1 as the username and password (TEST2 or TEST3 or TEST4 or TEST5 also works - just use the same number for both the username and password). The Department will provide training in using this tool to all awarded grantees, and this training will be supported by the selected mentoring grantees.
  4. Download PDF document Download MS WORD document  The BHPS Task Force Final Report
Submission Instructions: Applicants must submit the completed application, via email and via mail, following the instructions below:
  1. Email the complete application (without signatures) to: agilligan@doe.mass.edu
  2. Mail two (2) copies of the complete application, with original signatures on Part I (Signature Page) to:

    Anne L. Gilligan
    Student Support Center
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906


Last Updated: March 5, 2014
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