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Grants and Other Financial Assistance Programs: FY2014

Gateway Cities Education Agenda - English Language Learners Enrichment Academies Grant (Continuation Grant Awards)
Fund Code: 376

Purpose: The goal of Governor Patrick's Gateway Cities Education Agenda is to close the persistent achievement and attainment gaps that disproportionately affect students in the Commonwealth's Gateway Cities. The purpose of the Gateway Cities Education Agenda - English Language Learners Enrichment Academies Grant Program is to support the implementation of targeted strategies that will provide intensive and accelerated learning opportunities for middle and high school students who are English language learners. The intended outcomes of these grants are as follows: 1) measurable increases in students' English language fluency, comprehension, and reading and writing abilities; 2) increased student confidence to successfully participate in and complete all academic classes; and 3) longer-term improvements as measured by results on the Massachusetts Comprehensive Assessment System and achievement in academic courses, quicker exit from English Language Learner status, and higher retention and graduation rates, especially for high school students.

This grant program is open only to eligible applicants in Gateway Cities that were awarded grants for this program in January 2013 and received funding for FY 2013 and the first two months of FY 2014.

Grant applicants will submit proposals to expand upon the operation of the Summer English Learning Academies that were operated during the summer of 2013. As such, applicants will submit proposals to operate Summer English Learning Academies during the summer of 2014 that will continue to serve the middle and high school English language learners in their communities who received access to high-intensity and differentiated learning opportunities during the summer of 2013; in addition, applicants can expand enrollment to provide services to a larger number of students in the community.

These Academies must offer full-day services to students for a minimum of four days per week and four consecutive weeks. These Academies must be designed for middle and high school students who are classified as English language learners and are eligible to receive instruction that is designed to assist them in learning English and in learning subject matter content, and must also accelerate students' acquisition of English language and literacy skills and provide students with varied learning environments. Applicants may provide targeted services to a specific population or populations of English language learners with particular needs, including those with interrupted formal schooling or those at risk of dropping out of school.

Grant applicants may submit proposals to expand upon the operation of complementary enrichment programs that were offered during the spring of 2013, including after-school academies, Saturday sessions, or academies during the April school vacation week. Grant applicants can provide continued services to the students who were enrolled in the spring 2013 enrichment programs, and also increase enrollment to provide services to a larger number of students in the community.

Grant applicants will: 1) provide detailed information about their methods for identifying the population(s) of eligible students who will receive targeted services, including specific information about how these methods may have been refined; 2) estimate the total number of students in these target population(s); 3) propose a method for prioritizing students for services if an awarded grant will not meet the needs of all students in the target population(s); and 4) commit to providing data and information upon request and fully participating in an evaluation to examine the outcomes of grant-related activities. Grant applicants are required to identify an individual who will be responsible for coordinating all evaluation-related activities, including the collection and submission of data to an external evaluator and the Executive Office of Education (EOE).
Eligibility: Grant applicants must be located in or primarily serving a Gateway City, a municipality defined in the Massachusetts General Laws, Chapter 23A, Section 3A.

This grant program is open only to eligible applicants in Gateway Cities that were awarded grants for this program in January 2013 and received funding for FY 2013 and the first two months of FY 2014.
Funding: Approximately $2 million is available. Grant recipients will be awarded up to $250,000 to operate a Summer English Learning Academy during the summer of 2014 or operate an Academy plus optional enrichment programs during the spring of 2014. The number of grants awarded will depend on the quantity and quality of the proposals submitted. The total amount awarded per grant will be based on the intensity and duration of programs offered to middle and high school English language learners as well as the number of students that will be served.

Grant applicants are strongly encouraged to expand upon existing partnerships with multiple partners within their respective Gateway Cities.
Fund Use: Grant funding must be used to support the development, planning, and operation of a Summer English Learning Academy during the summer of 2014 and optional enrichment programs during the spring of 2014. All expenditures must be consistent with applicable state requirements.

Examples of allowable expenditures include but are not limited to:
1) stipends for educators and administrators; 2) reimbursements for substitute teachers; 3) services provided by consultants with expertise in providing targeted and intensive English language learning opportunities; 4) the acquisition of curriculum materials related to the Summer English Learning Academy or optional enrichment programs; 5) educational and instructional software that is necessary to operate successful enrichment programs; and 6) expenses related to other types of enrichment activities for students including field trips and experiential learning opportunities. All expenditures must be approved by the EOE.

Unallowable expenditures are as follows: 1) capital expenses; 2) purchase of computer hardware; and 3) out-of-state travel expenses.
Project Duration: Notification of grant award (on or around December 13, 2013) - August 31, 2014
Contact: Saeyun Lee, EOE 617.979.8351 or saeyun.lee@state.ma.us
Due Date for Grant Proposal: 5:00 p.m. on Friday, November 22, 2013
Required Documents:
  1. Proposal cover sheet that includes the name(s) of the applicant(s); contact information for the primary applicant(s); the total amount of grant funding requested; and required signatures from the mayor (or the equivalent head of municipal government if there is not a mayor), public school district superintendent, and representatives from all partner organizations
  2. Download PDF document Download MS WORD document  Narrative signed by the mayor (or the equivalent head of municipal government if there is not a mayor), public school district superintendent, and representatives from all partner organizations
  3. Budget workbooks
     Download MS EXCEL file  FY14 Budget Workbook (School Year)
     Download MS EXCEL file  FY15 Budget Workbook (Summer)
Submission Instructions: An electronic copy of the full grant proposal must be submitted by email to Saeyun Lee by 5:00 p.m. on Friday, November 22, 2013.

Three print copies of the full proposal with original signatures must be mailed to Saeyun Lee at the EOE. These documents must be received by 5:00 p.m. on Friday, November 22, 2013.
Additional Information: Grant recipients must ensure transparency and accountability and report publicly on the expenditure of funding. Recipients must submit progress reports by February 1, 2014 and June 1, 2014, and submit a final report by September 30, 2014. All reports must include detailed information about programmatic activities and expenditures related to the grant awards.

Additional materials about the Gateway Cities Education Agenda, including Governor Patrick's remarks at the 2011 Education Summit and guidance documents are available at Gateway Cities Education Agenda webpage.


Last Updated: October 15, 2013
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