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Grants and Other Financial Assistance Programs: FY2014

Competitive Academic Support Services Work and Learning Programs
Fund Code: 596 (School Year)/597 (Summer)

Purpose: The goal of this state-funded, competitive grant program is to provide engaging and integrated instruction in English language arts (ELA), science, technology/engineering and mathematics through Work and Learning programs for students in the Classes of 2003-2017 who have not yet passed (scored in needs improvement or higher) the 10th grade MCAS tests or retests in English Language Arts, Mathematics, and/or Science and Technology/Engineering to complete the state required Competency Determination for high school graduation. These services are to supplement currently funded local, state, and federal programs.
Priorities: The mission of the Massachusetts Department of Elementary and Secondary Education (Department) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

Academic Support grant programs serve to strengthen school and district capacity by supporting implementation of the Department's District Standards and Indicators Download PDF document  Download MS WORD document and Department Priorities for increasing student performance.

The five key priorities that the Department has identified for increasing student performance statewide include: preparing students for college and career; strengthening curriculum and instruction; improving educator effectiveness; using data effectively to support student achievement; and turning around our lowest performing schools. This grant program is intended to support all five (where applicable).

Applicants for this grant opportunity should be deliberate and intentional in the use of grant funds to support the Department's Standards and Priorities. In particular, this grant program may support implementation of the following district Standards: Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; sufficient instructional time), Assessment, Human Resources and Professional Development (professional development), and Student Support.

Program Requirements
  1. Proposed programs may serve students in the Classes of 2003-2017 who have not yet passed (scored in Needs Improvement or higher) the 10th grade MCAS tests or retests in English Language Arts, Mathematics and/or Science and Technology/Engineering. Programs do not need to serve students at every class level but first priority must be given to students in the Classes of 2003-2014.
  2. Preference should be given to students who must make significant progress in order to meet state graduation requirements. These students should include those who are English language learners, homeless, in alternative programs, and/or have disabilities or behavioral health issues.
  3. Programs must provide identified students with intensive, small-group instruction, or one-on-one tutoring that addresses identified gaps in their acquisition of knowledge and skills in English language arts, mathematics, and/or science and technology/engineering, as described in the students' Educational Proficiency Plans (EPP) or Individual Student Success Plans (ISSP).
  4. Proposed programs are required to provide internships for all participating students and use the Massachusetts Work-Based Learning Plan as a tool to structure students' learning and productivity on the job.
  5. Programs must use innovative, research-based practices and supports designed to engage and instruct identified students.
  6. Partnerships between outside organizations and individual high schools or groups of high schools should be considered to design and implement program models that improve the academic success for the identified students.
  7. Supplemental instruction may be offered before and/or after school, and/or during weekends, school vacations, the summer, and/or the school day.
Funding Priorities
  1. Significant funding priority is given to applicants providing services to students in high schools with high percentages of students who have yet to meet the Competency Determination.
  2. Funding priority will be given to school-to-career connecting activities Work and Learning programs that connect structured internships to targeted academic instruction for eligible students.
Eligibility: School districts, charter schools, institutions of higher education, adult basic education providers, and public and private educational service organizations are eligible to partner with a high school, or a group of high schools, to submit applications for funding.
Funding:
  1. Subject to state appropriation, grant awards will be based on the quality of programs proposed and the number of students to be served. Applicants should estimate a reasonable per pupil cost.
  2. Efforts will be made to ensure funds are awarded to a range of geographic regions within the Commonwealth.
Fund Use: Funds may be used for:
  1. salaries for qualified teachers of English language arts, science, technology/ engineering, and/or mathematics;
  2. stipends to support direct services, planning, and program coordination;
  3. consultant and contract fees to provide program-related professional development;
  4. supplies;
  5. tutorial software;
  6. incentives for students that remove barriers for participation; and
  7. necessary student transportation.
    • In-kind contributions and other funds to support this grant program are encouraged greatly.
    • No more than 20 percent of the total amount of the grant may be budgeted for supplies including, but not limited to, any licenses for computer software (note: licenses for computer software should generally be listed in budget line 8 "Other Costs - Memberships/Subscriptions").
    • No more than 20 percent may be budgeted for coordination and indirect costs (stipends for a program coordinator, data entry or other administrative assistance, indirect costs, etc.).
    • Funds must be used to supplement, not supplant, existing programs and activities. Funds may not be used for direct stipends to students.
PLEASE NOTE: Funds used to provide services to students who do not meet the eligibility requirements of this grant constitute grounds for a request of return of funds for those students. Additionally, those applicants enrolling significantly fewer students than proposed will be requested to return unused funds for redistribution.
Project Duration: School Year Programs (Fund Code: 596):
Upon Approval - 6/30/2014

Summer Programs (Fund Code: 597):
7/1/2014 - 8/31/2014
Program Unit: College and Career Readiness
Contact: Shailah Stewart sstewart@doe.mass.edu
Phone Number: (781) 338-3904
Date Due: Tuesday, July 16, 2013, 2013 for Fund Code: 596 School Year proposals.
Friday, January 17, 2014 for Fund Code: 597 Summer proposals.*


*Applicants submitting Summer proposals that do not receive a FY2014 School Year grant may include with the Summer applications (submitted in January) a School Year planning grant budget. (See Required Forms section for more details.)

All proposals must be received at the Department by 5:00 p.m. on the dates due.
Required Forms:
  1. Download PDF document Download MS WORD document  Fund Code: 596 School Year Program - Program Unit Signature Page
    (Part I - General: Standard Contract Form and Application for Program Grants)
    1. Applicants proposing a School Year program must submit this form with the School Year application (due July3, 2013).
    2. If desired, applicants that do not receive a FY2013 School Year grant that are proposing a Summer program may include this Fund Code: 596 form (with applications due January 17, 2014) for any planning and recruitment expenses that would take place between the date of grant approval and June 30, 2014).
  2. Download PDF document Download MS WORD document  Fund Code: 597 Summer Program - Program Unit Signature Page
    (Part I - General: Standard Contract Form and Application for Program Grants)
    1. Applicants proposing a Summer program must submit this form with the Summer application (due January 17, 2014).
  3.  Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the proposal all four budget and budget narrative pages. See important opening instructions at the bottom of this section.)*
    1. This four-page budget and budget narrative workbook must be submitted with all School Year and all Summer program applications.
    2. Applicants proposing a Summer program that do not receive a FY2014 School Year grant and wish to propose planning and recruitment expenses that take place during the School Year must submit two separate Part II Workbooks with the application in January (one Part II Workbook labeled Fund Code: 596 for expenses that take place before June 30, 2014, and one Part II Workbook labeled Fund Code: 597 for expenses that take place between July 1 and August 31, 2014).
  4. Download PDF document Download MS WORD document  Part III - Required Program Information (Narrative Application) for Competitive Academic Support Services - Work and Learning Programs.
    1. This completed document must be submitted with all School Year and all Summer program applications.
  5. Download PDF document Download MS WORD Document  Schedule C - Statement of Participation and Support (if appropriate)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. View HTML Page  Budget Detail - Description of Line Item Information
  2. Evaluation Guidelines (Narrative)
    The Evaluation Guidelines must be used in preparing narrative reports addressing the overall effectiveness of the program. These narrative reports are due by July 31, 2014 for School Year programs and by September 30, 2014 for Summer programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.
  3. Required Student Data Submissions
    Individual Student Data Information is required to be submitted through the Department of Elementary and Secondary Education's (Department) Security Portal. Dates due are July 31, 2014 for School Year programs and September 30, 2014 for Summer programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.
  4. View External Link  Contextual Learning Web Portal
    Programs are expected to use the Contextual Learning website to engage students in academic work applied to a context related to their lives, communities, workplaces, or the wider world. Grantees may use (or get ideas from) an existing lesson/project on the website and/or generate a new posting based on the FY14 program (during or after the program period). Projects may range in length from a single class period to a semester or summer-long exploration.
  5. Professional Development/Technical Assistance Sessions
    Grantees are expected to have personnel (coordinators, data entry staff, instructors, etc.) attend appropriate Academic Support professional development workshops and data training sessions. We welcome your input and feedback on the workshops. A schedule of sessions will be sent to grantees and posted on the Department's Academic Support website.
  6. Scoring Rubrics
    Available upon request (See Contact information above.)
Submission Instructions: Submit three (3) sets, each with an original signature of the Superintendent/Executive Director.

Mail to:

Shailah Stewart, Coordinator, Connecting Activities
College and Career Readiness
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


Last Updated: June 27, 2013
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