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Grants and Other Financial Assistance Programs: FY2014

Massachusetts 21st Century Community Learning Centers Program Continuation Grants
Fund Code: 647-A/245-A

Purpose: The purpose of the federally-funded Massachusetts 21st Century Community Learning Centers (CCLC) Grant is to support community learning centers that operate during out-of-school hours and provide students with academic enrichment opportunities along with other activities designed to complement students' regular academic programs.

This grant provides continuation funding for 21st CCLC sites awarded the Fund Code 647-B1 grant for new sites in fiscal year 2010-2011 (FY2011) or FY2013.

This grant also provides continuation funding for 21st CCLC Promising, Exemplary, or Demonstration sites awarded a Fund Code 647-B2 Exemplary Programs Grant in FY2012 or FY2013. These grantees must continue to enhance and expand the mentoring capacity of high quality 21st CCLC sites that serve as models and resources for other programs across the Commonwealth.

This continuation grant also provides funding for sites awarded a Fund Code 245 Enhanced Programs for Students with Disabilities in FY2012 or FY2013. These enhancement grants must continue to enhance the capacity of the 21st CCLC programs to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.
Priorities: Priorities for the grant program include:
  • Integrate school-day and out-of-school-time programs to promote shared learning goals, teaching and support strategies, and staff recruitment and training activities;
  • Provide creative and innovative, hands-on, interdisciplinary, student-centered programming that complements the students' core school-day program and contributes to academic achievement and youth development for all students;
  • Provide programs that explicitly address appropriate grade-level state and local learning standards, support students' academic performance, and contribute to student performance goals outlined in school improvement plans;
  • Support children and youth in all domains of development;
  • Support College and Career Readiness in grades K-12;
Support local implementation of the Department's Download PDF document Download MS WORD document   District Standards and Indicators and Department Priorities;
  • Develop and/or maintain a school and community-based infrastructure that establishes procedures to improve outcomes for children and youth through successful program implementation and oversight;
  • Evaluate program effectiveness through the collection and analysis of data;
  • Promote efficient use of public resources and facilities through effective partnerships among schools, community-based agencies, adult community learning centers, and other public and private entities;
  • Address the multiple needs of children, youth, and their families through increased supervision, safety, and access to support services; and
  • Provide professional development opportunities that support continuous program improvement.
Additional Priorities for 21st CCLC Promising, Exemplary and Demonstration sites include:
  • Expand and enhance a statewide network of 21st CCLC Promising, Exemplary, and Demonstration sites that will provide mentoring, peer support, training, and technical assistance;
  • Serve as learning labs for new and existing 21st CCLC programs as well as state-funded Quality Enhancements in After-School & Out of-School Time (ASOST-Q) grant recipients across the Commonwealth;
  • Share lessons learned and promising practices with communities interested in applying for a 21st CCLC grant as well as new and existing 21st CCL programs;
  • Contribute to the development of the 21st CCLC statewide regional networks;
Additional Priorities for Sites with Funding for Enhanced Programs for Students with Disabilities include:
  • Providing enhanced inclusive academic enrichment opportunities along with other activities designed to complement the students' core school-day program and support social & emotional development; and
  • Providing professional development opportunities that support the understanding of the learning and communication characteristics of students with disabilities.
Eligibility: For a list of eligible entities, see Addendum F - Maximum Funding Amounts in the Additional Information section below.

Eligible entities include those that received any of the following grants:
  • FY2011 (Part I or II) or FY2013 Fund Code: 647-B-1 competitive grant (and any subsequent continuation grants).
  • FY2012 or FY2013 Fund Code 647-B2 Exemplary Program competitive grant (and any subsequent continuation grants).
  • FY2013 Fund Code 245 non-competitive grant, or continuation grant (originally FY2012 grantees). Eligible sites must also be eligible for a FY2014 Fund Code 647 continuation grant (to enhance a current 21st CCLC program).
Applicants must continue to have a Community Council that, as one of its functions, advises the out-of-school-time programs. Membership must continue to be representative of the school district boundaries, community, and populations to be served.
Funding: For a list of the maximum amounts for which eligible entities may apply, see Addendum F - Maximum Funding Amounts in the Additional Information section below.

Eligibility for continued funding is based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Throughout the duration of the project, recipients are required to:
  1. Implement the full Assessment of Program Practices Tool (APT) including the APT Questionnaire (Q) across all funded sites;
  2. Implement the Department-developed Survey of Academic Youth Outcomes (SAYO) evaluation tool;
  3. Discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement;
  4. Submit Program Schedules within two weeks of the start of each session;
  5. Submit data to the Department three times each year on students who are enrolled in programs and services funded by this grant; and
  6. Attend 21st CCLC coordinators meetings and trainings;
Funding for FY2011 Fund Code 647-B1 Grantees:
Recipients that were originally funded in FY2011 (Part I or Part II) are eligible for 85% of the FY2011 award, as noted in the FY2011 Funding Opportunity RFP. However, there may be some grantees that have received funding reductions since their original awards (due to site closings or program changes) that will be eligible for and awarded less. Those grantees will be contacted directly regarding the details on funding reductions.

Funding for Fund Code 245-A Enhanced Programs for Students with Disabilities:

Sites that received the Fund Code 245-B FY2013 non-competitive grant in FY2013 may request up to 85% of their FY2013 Fund Code 245-B award (with a 15% match expected). FY2014 will be the second year of this enhancement grant.

Sites that received the Fund Code 245 FY2012 non-competitive grant may request up to 75% of their FY2012 Fund Code 245 award (with a 25% match expected). FY2014 will be the third and final continuation year of this enhancement grant.
Fund Use: Funds must be used solely for the purpose of continuing to support Community Learning Center sites/programs listed in Addendum F Maximum Funding Amounts. These funded services must provide students with academic enrichment and a broad array of other activities designed to complement their school-day programs and advance student achievement. Funds may be used to offer literacy and related educational development to families of these students.

Programs/services that may be funded through this grant include:
  1. Academic enrichment activities that assist in closing achievement and proficiency gaps where they exist currently;
  2. Activities that promote and support college and career readiness skills;
  3. Science, technology/engineering, and mathematics (STEM) education activities;
  4. Arts and music education activities;
  5. Entrepreneurial education programs;
  6. Service-learning;
  7. College and career readiness;
  8. Mentoring;
  9. Activities for students who are English Language Learners (ELL) - that emphasize language skills and support academic achievement;
  10. Inclusive activities for students who receive special education services that emphasize social skills and support academic achievement;
  11. Health and wellness education;
  12. Activities that promote family engagement and literacy for families of participating students;
  13. Behavioral health, prevention, counseling, and character education programs; and
  14. Activities that address and incorporate aspects of the Download PDF document   21st Century Skills initiative.
Funds may be used to pay for:
  1. Staff and coordinator salaries;
  2. Contracts with provider agencies;
  3. Professional development activities;
  4. Stipends for professionals, students, or family members involved actively in the delivery of services;
  5. Transportation; and
  6. Program materials.
Fund Code 647-A recipients:
No more than 22.5% of the total Fund Cod 647-A budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers should be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Indirect rates are not allowed for sites that were recipients of a FY2012 or FY2013 Fund Code 647-B2 grant.

Fund Code 245-A recipients:
As noted in the Required Form section below, a separate budget must be submitted for the Fund Code 245 funds.

Funds must continue to be used to support the enhancement of the sites capacity to fully and appropriately include students with disabilities. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for specially trained instructional staff;
  • Stipends for health care, instructional assistants and/or other support staff;
  • Stipends for additional planning time;
  • Professional development, technical assistance and/or consultation services (e.g. proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and/or
  • Program or adaptive materials.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment, such as alternative or augmentative communication devices/aids or assistive technology, is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this Fund Code 245 grant.
Project Duration: Upon Approval (No earlier than 9/1/2013)- 8/31/2013
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick email address: kresnick@doe.mass.edu
Phone Number: (781) 338-3515
Date Due: Friday, July 26, 2013

Continuation proposals should be received by the Department no later than the date due. Contact Karyl Resnick with any questions and any requests for extensions.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met.*

*Note: If an application is received but not approvable, the applicant will be contacted with direction about what is needed to make the application approvable.

Please note that applications submitted late may not be able to have a September 1, 2013 start date.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants).
    • Submit a Part I signature page for each Budget Workbook submitted for school year expenses (September 1, 2013 - June 30, 2014), circling in the "Project Duration" section the line with the school year timeframe.
    • Also Submit a Part I signature page for each Budget Workbook submitted for summer expenses (July 1, 2014 - August 31, 2014), circling in the "Project Duration" section the line with the summer timeframe.
  2.  Download MS EXCEL document  Part II Budget Workbook (September 2013-June 2014) - Budget (II-A) and Budget Narrative (II-B). See important opening instructions at the bottom of this section.*
    • Submit a Part II Budget Workbook for Fund Code 647-A school year expenses (September 1, 2013-June 30, 2014).
    • Submit a separate Part II Budget Workbook for summer expenses (July 1, 2014-August 30, 2014.)
    • For recipients of a Fund Code 245-A grant, submit separate Budget Workbooks for this funding (one workbook for expenses September 2013- June 2014; and a separate workbook for any July-August 2014 expenses).
  3. Download PDF document Download MS WORD Document  Part III - Required Program Information
  4. Download PDF document Download MS WORD document  Addendum A -Requirements and Assurances
  5. Download PDF document Download MS WORD document  Addendum B - Survey of Academic Youth Outcomes (SAYO) Form
  6. Download PDF document Download MS WORD document  Addendum C - Additional Sources of Revenue/In-Kind Contributions Form
  7. Download PDF document Download MS WORD document  Addendum D - Action Planning Template
  8. Download PDF document Download MS WORD document  Addendum E - Program Components Form

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF document Download MS WORD document  Addendum F- Maximum Funding Amounts
  2. View HTML Page  Budget Detail - Description of Line Item Information
  3. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.
  4. The pages must be numbered, single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, logically developed in accordance with the selection criteria, and addresses each question fully.
  5. Additional attachments submitted by applicants (with non-requested information) are limited to 10 pages in total. (The Required Forms listed in the section above do not count towards this limit.)
Submission Instructions: Applicants must:
  1. Submit all required forms via email to cclc@doe.mass.edu (signatures not required on the versions emailed).
  2. Mail three (3) sets of the documents requiring original signatures (all versions with original signatures):
    • Part I - General - Program Unit Signature Page and
    • Addendum A- Requirements and Assurances Signature Page.
      Mail to:

      Karyl Resnick, Coordinator
      21st CCLC Programs
      Massachusetts Department of
      Elementary and Secondary Education
      75 Pleasant Street
      Malden, MA 02148-4906


Last Updated: July 24, 2013
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