District/School Administration  Information Services  Data Collection 
Education Personnel Information Management System (EPIMS)

The Department will implement the Education Personnel Information Management System (EPIMS) on a mandatory basis to all districts in 2007. The first statewide EPIMS data collection period will be from October 1–December 31, 2007. EPIMS will replace the DSSR (District School Staffing Report) which currently reports similar information on an aggregate basis.

EPIMS will collect demographic data and work assignment information on individual public school educators for the first time in our state's history. This information will enable Massachusetts to comply fully with the No Child Left Behind Act by accurately reporting on highly qualified teachers. The EPIMS data also will be used to perform greatly needed analysis on our educator workforce that over time will identify high need areas, evaluate current educational practices and programs, and assist districts with their recruiting efforts.

EPIMS Support

	Data Collection Support Specialist List by District
	EPIMS Status Report by District A summary report for the EPIMS collection currently in process. A checkmark in a column indicates that a district has begun this phase of the collection.

Data Collection Training Materials

	Helpful Hints for Coding Work Assignments The two pages that make up this document address many of the questions that have been raised regarding the coding of teacher and paraprofessional work assignment records.
Download PPS Document size: 2.6 MB	EPIMS Application Training Presentation This training reviewed how to use the EPIMS application to transmit and submit the Staff Roster and Work Assignment files. The session also reviewed how to access the EPIMS summary reports and how to certify the EPIMs collection.
	EPIMS Fall 2008 Training Presentation

MEPID Assignment Training Materials

Download PPS Document size: 1.1 MB  Download PPS Document size: 3.5 MB	Slide Presentation from April 24 & 25 Webinars
Download PPS Document size: 3.5 MB	ID Maintenance Tutorial Video 1 Transmitting a MEPID Assignment File
Download PPS Document size: 4.6 MB	ID Maintenance Tutorial Video 2 Viewing the Results of Your MEPID Assignment File: MEPIDs Assigned and Records that Contain Errors
Download PPS Document size: 4.6 MB	ID Maintenance Tutorial Video 3 Viewing the Results of Your MEPID Assignment File: MEPIDs Already Exist and Conflict Cases
	ID Maintenance Tutorial Videos Written Transcript

EPIMS Documentation

	Error List Version 1.0 - Updated 09/01/09 The errors that districts may receive during transmission of staff roster and work assignment files (Step 1) and the validation of the collection (Step 2) are contained in this list.
	ID Maintenance Error List - 09/01/09 A list of errors that are triggered during the MEPID assign or Update Characteristics process.
	Summary Reports Explanation Document - Updated 3/5/09 Summary Reports are generated on a periodic basis following Step 3: Submit Data. This document is an explanation of the data found in the seven summary reports.
	Data Handbook Version 1.1 - Updated 09/15/08 Very few changes have been made since version 1.0 was released last fall. You can refer to the revision history text at the beginning to print the pages that have been changed.
	Appendices Revision History - Updated 02/03/09
Download MS EXCEL Document size: 1.5 MB	Appendices A–G of Data Handbook Version 1.2 - Updated 09/01/09 DHAppendices.xls is available as an Excel file for easy importation into a district's system. In addition, the seven worksheets (Appendices A-G) are available as one PDF document (DHAppendices.pdf is 366 pages) or as individual documents below.
	Appendix A: Race-Ethnicity (SR08)
	Appendix B: Federal Salary Source (SR12, SR14, SR16)
Download PPS Document size: 1.3 MB	Appendix C: Degree Institutions (SR19, SR22, SR25)
	Appendix D: Degree Subjects (SR20, SR23, SR26)
	Appendix E: Job Classifications (WA07) - Updated 11/13/07
	Appendix F: Teacher / Paraprofessional Assignment (WA08) - Updated 11/16/07
	Appendix G: Subject Area-Course (WA10) - Updated 02/03/09
	EPIMS Data Handbook Appendices
	File Formats Version 1.0 - Posted 01/30/08
	Licensure Status Reference Tables Spreadsheets containing the data elements maintained by the ESE's Educator Licensure and Recruitment (ELAR) database. This data is available to districts via the educator licensure status dropbox.

Frequently Asked Questions (FAQs)

	EPIMS FAQ - Updated 2/14/08 Frequently asked questions and answers about the Education Personnel Information Management System.
	Race-Ethnicity FAQ This document addresses questions raised by the new codes required when reporting race-ethnicity data on students and education personnel.
	Highly Qualified FAQ This document addresses the requirements under the federal program, Title II-A: Preparing, Training, and Recruiting High Quality Teachers and Principals.
	How can we obtain licensure information for our staff? This document explains the proper file format and process for uploading a file to the ELAR licensure drop box in order to obtain license numbers for district staff.

Vendors

Download PPS Document size: 3.8 MB	EPIMS Vendor Presentation This presentation was delivered to vendors at the ESE on March 2, 2007.
	List of Vendors on EPIMS Contact List The vendors on this list have been contacted about EPIMS and invited to attend informational vendor meetings. The appearance of a vendor on this list is no indication of their level of support for the EPIMS project. Please contact vendors directly to find out whether they will be supporting EPIMS.

If you have any questions, please contact the Data Collection office at (781) 338-3282.

Help for Viewing PowerPoint Presentations