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Information Services - Data Collection

SIF Weekly Update - January 14, 2014

Dear RTTT SIMS Contacts:

Happy New Year! I hope you all enjoyed the Holidays and winter break. The SIF program has been very active in the weeks since my last update. A few highlights:

  • IMG became the third SIS vendor to complete full certification of their SIF agent for Massachusetts.
  • Detailed onboarding schedules are being defined; many of you have received a message from our onboarding team indicating when we intend to begin quality assurance review of your district's SIF data.
  • Additional Onboarding Kickoff meetings have been scheduled; many of you have received a request to attend one of the upcoming sessions.
  • As of today, 29 school districts are live on SIF!

We have made a change to our onboarding process that we hope will allow us to accelerate progress even more. For small districts (under 1500 students, based on 2012-13 data) we are no longer requiring that "data cleansing" be completed before connecting the agent and loading the full set of data. We will still be reviewing data quality and may require you to correct data errors before moving into the production environment, but we believe this change will streamline the process.

We are still asking larger districts to complete the Data Validation Worksheets that were distributed at the SIF kickoff meetings. Large error volumes on larger districts can be difficult to manage, so review and clean-up in advance remains necessary to limit risk.

Please see below for a status overview and next steps by SIS vendor:

  • Aptium / SchoolBrains
    Certification Status: Complete
    Onboarding Next Steps: The onboarding team is working with Aptium to enable SIF for their districts. We are forecasting that all RTTT districts on Aptium will be live on SIF by the end of this month.

  • Computer Resources / MMS
    Certification Status: Complete
    Onboarding Next Steps: The onboarding team is working with Computer Resources to enable SIF for their districts. The Onboarding Team and/or Data Collections Support Specialists will be contacting districts to schedule a start date for onboarding QA.

  • IMG / iPASS
    Certification Status: Complete
    Onboarding Next Steps: An onboarding schedule has been defined and notifications have been sent to all scheduled districts. If you have not received an email regarding your onboarding schedule, please contact your Data Collections Support Specialist.

  • Rediker
    Certification Status: 40% Complete
    Onboarding Next Steps: EOE/ESE continues to work with Rediker to complete agent certification. Certification is expected to be complete by month-end. Once it is complete, we will provide more specific target start dates for onboarding each district.

  • Follett / Aspen
    Certification Status: 40% Complete
    Onboarding Next Steps: ESE continues to work with Follett to complete agent certification. Certification is expected to be complete by month-end. A schedule of kickoff sessions for Follett districts has been distributed - If you have not already done so, please contact your Data Collections Support Specialist to sign up for a session. If you previously attended a kickoff meeting and have not completed your data validation worksheet, please return it to your Onboarding Team contact as soon as possible.

  • Pearson / PowerSchool
    Certification Status: 20% Complete
    Onboarding Next Steps: EOE/ESE continues to work with Pearson to complete agent certification. Certification is expected to be complete by month-end. Once it is complete, we will provide more specific target start dates for onboarding each district.

  • Other SIS Vendors
    EOE is working with several other vendors to certify SIF agents. If you are not sure of the status of your SIS vendor, and are interested in SIF, contact your Data Collections Support Specialist.

If you have other questions about the Massachusetts SIF program, please contact your Data Collections Support Specialist or your Onboarding Team representative.


Robert Curtin
Director, Education Data Services
MA Department of Elementary and Secondary Education
75 Pleasant St. Malden, MA 02148
(781) 338-3582



Last Updated: April 25, 2014
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