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Information Services - Data Collection

Explanation of the SIMS Summary Reports
2005–2006

The following document provides information on the SIMS Summary Reports that are provided to districts. These reports are useful for reviewing the accuracy and completeness of data submitted to the ESE. Most of the reports are available within the SIMS Reporting application the day after a successful submission or update of SIMS data. Report 11 (Edit Report) and Report 13 (Town Report) are not available until the Monday following the submission of SIMS data, or until all districts have submitted data. These reports are provided through the SIMS Data Dropbox for the respective collection on the ESE security portal.

For questions about these reports, please call 781-338-DATA (3282).

Report 1: Foundation Enrollment — Resident/Member, Tuitioned In-Metco, & Tuitioned In-Waived
Collection Period: October
Location: SIMS Report application
Report Level: District

This report summarizes for your district the number of students reported to be enrolled on October 1 who are residents of your district, or reside in cities or towns that are members of your district. This report also includes students who are enrolled in your district as METCO students, or are enrolled from other districts with the tuition waived. The report provides the breakdown by program area that is necessary for calculating foundation enrollment and provides data from the prior school year for comparison. For a more detailed explanation of the specific SIMS codes used for this report, please see Appendix A — Foundation Analysis, Part 1. Download PDF Document  Download MS Excel File

If your district has one or more totals that are more than 10 percent different from the prior year, and that difference represents more than 10 students, a note will appear below the data table indicating that you should re-check your district's data. Such a change from year to year is unlikely, although not impossible.

This report is not the complete picture for your district's foundation enrollment. See the explanation below for Report 3.

For more information about how Chapter 70 is generated, please review the Foundation Enrollment description. Download PDF Document  Download MS WORD File

Report 2: Foundation Enrollment — Records Not Counted
Collection Period: October
Location: SIMS Report application
Report Level: District

This report provides a detailed list of all students not counted in Report 1, with the relevant SIMS data elements. The students are on the list for the following reason(s):

  1. Within Foundation regulations, the students should not be included in Chapter 70 allocations (see the Foundation Enrollment description Download PDF Document  Download MS WORD File).
  2. The students are no longer being educated (i.e., enrollment status (DOE012) = 02, 03, 04, 05, 06, 09, or 10).
  3. It may be that students are on this list as a result of a district reporting error. If that is the case, the district should review the records to confirm transfer, graduate, dropout, or services-only status.

Report 3: Foundation Enrollment — Part 2, Tuitioned Out for School Choice, Charter Schools, Chapter 74, and Tuitioned Agreement
Collection Period: October
Location: SIMS Report Application (after all districts have submitted)
Report Level: District

This report summarizes for your district the number of students reported to be enrolled on October 1 in other districts but who are residents of your district. This report includes students who are attending other districts through school choice, charter schools, Chapter 74, or tuition agreements. The report provides the breakdown by program area that is necessary for calculating foundation enrollment, and provides data from the prior school year for comparison. For a more detailed explanation of the specific SIMS codes used for this report, please see Appendix A — Foundation Analysis, Part 2. Download PDF Document  Download MS Excel File

If your district has one or more totals that are more than 10 percent different from the prior year, and that difference represents more than 10 students, a note will appear below the data table indicating that you should re-check your district's data. Such a change from year to year is unlikely, although not impossible.

For more information about how Chapter 70 is generated, please review the Foundation Enrollment description. Download PDF Document  Download MS WORD File

Report 4: Enrollment Statistics — School Summary
Collection Period: October, March, and End of Year (EOY)
Location: SIMS Report application
Report Level: School

This report is produced for each school in your district and provides a summary of all students enrolled in each school on the reporting date (October 1, March 1, last day of school). The report provides breakdowns for various demographic groups and program areas. It also provides attendance and suspension summaries.

  • All students with a Reason for Reporting (DOE011) = 01 or 03, and Enrollment Status (DOE012) = 01 are included.
    • For EOY reporting, graduates and certificate students are also included, Enrollment Status (DOE012) = 04 and 10.
  • School codes (DOE015) 09200300 (DYS), 09200400 (DSS), 09200500 (Correctional Facilities) and 08990000 (services only) are excluded.
  • ADA (Average Daily Attendance) is calculated as the sum of student days in attendance (DOE017) divided by the sum of student days in membership (DOE018). The maximum and minimum number of days in membership, in attendance, and truant (DOE052) are also provided.
  • The counts of students suspended (DOE045 and DOE046) indicate the number of students reported with one or more suspensions.
  • LEP (DOE025) by ELL (DOE026) Program — All students with Enrollment Status (DOE012) = 01 AND LEP (DOE025) = 01 AND ELL Program (DOE026) = 00–04 are included.
    • For EOY reporting, graduates and certificate of attainment students are also included, Enrollment Status (DOE012) = 04 or 10.
  • Selected populations:
    • Low Income (DOE019) = 01 or 02
    • Migrant (DOE021) = 01
    • Immigrant (DOE022) = 01
    • Special Education (DOE034) = 08–90
    • Title 1 (DOE020) = 01–27
    • First Language not English (DOE024) not equal to 267 (English)

Report 5: Enrollment Statistics — District Summary
Collection Period: October, March and EOY
Location: SIMS Report application
Report Level: District

This report is produced for your district and provides a summary of all students enrolled in each public school on the reporting date. The report provides breakdowns for various demographic groups and program areas. It also provides attendance and suspension summaries.
  • The reporting rules are the same as Report 4.

Report 6: Special Education Enrollment Statistics by School
Collection Period: October, March, and EOY
Location: SIMS Report application
Report Level: School

This report is produced for each public school in your district and provides a summary of all students who are enrolled in each school on the reporting date AND are receiving special education services. The report provides breakdowns by placement and by disability.
  • All students with a Reason for Reporting (DOE011) = 01 or 03, Enrollment Status (DOE012) = 01, and Special Education Placement (DOE034) = 08–90 are included.
    • For EOY reporting, graduates and certificate students are also included, Enrollment Status = 04 or 10.
  • School codes 09200300, 09200400, and 09200500 are excluded.

Report 7: Special Education Enrollment Statistics District Summary
Collection Period: October, March, and EOY
Location: SIMS Report application
Report Level: District

This report provides a district summary of all students who are enrolled in the district or are the financial responsibility of the district on the reporting date AND are receiving special education services. The report provides breakdowns by placement and by disability.

  • All students with an Enrollment Status (DOE012) = 01 and Special Education Placement (DOE034) = 08–90 are included.
    • For EOY reporting, graduates and certificate students are also included, Enrollment Status = 04 or 10.
  • School codes 09200300, 09200400, and 09200500 are excluded.
  • Out-of-district student count is determined by Reason for Reporting (DOE011) = 02 and Enrollment Status (DOE012) = 01.

Report 8a: Summer Status: Transfers, Dropouts, Graduates, and Certificates of Attainment School Summary
Collection Period: October
Location: SIMS Report application
Report Level: School

This report includes counts of students whose status changed over the summer. These are students who completed the previous school year, but did not return to school at the beginning of this school year because they transferred, dropped out, graduated, or received a certificate of attainment over the summer.

  • All students in grades 6–12 with an Enrollment Status (DOE012) = 02, 03, 04, or 10 and Days in Attendance (DOE017) = one and Days in Membership (DOE018) = one OR Days in Attendance (DOE017) = zero and Days in Membership (DOE018) = zero.

Report 8b: Summer Status: Transfers, Dropouts, Graduates, and Certificates of Attainment District Summary
Collection Period: October
Location: SIMS Report application
Report Level: District

This report follows the same format as report 8a.

Report 9a: Career and Technical Education Students — School Summary
Collection Period: October and EOY
Location: SIMS Report application
Report Level: School

Part 1
This report provides summary data by school of students in Career & Technical Education programs. The data are provided by grade, by program type, and by special populations.

  • All students with an Enrollment Status (DOE012) = 01 and Career & Technical Program (DOE035) = 02–05, 13, or 14 are included.
    • For EOY reporting, all students with an Enrollment Status (DOE012) = 04 or 10 are included.
  • School codes 09200300, 09200400, 09200500, and 08990000 are excluded.

Part 2
This report includes summary data of CTE students who have received a technical competency credential and have graduated or received a certificate of attainment.

  • All students with an Enrollment Status (DOE012) = 04 or 10 and Career & Technical Program (DOE035) = 02–05, 13, or 14 are included.
  • School codes 09200300, 09200400, 09200500, and 08990000 are excluded.

Report 9b: Career and Technical Education Students — District Summary
Collection Period: October and End of Year
Location: SIMS Report application
Report Level: District

This report follows the same format as 9a.

Report 10: Grade Retention
Collection Period: October
Location: SIMS Report application
Report Level: District

This report is a summary by grade of students retained in grade using the following criteria:

  • All students reported in the current October with Reason for Reporting (DOE011) = 01 or 03 and Enrollment Status (DOE012) = 01 become the evaluation set.
  • School codes 09200300, 09200400, 09200500, and 08990000 are excluded.
  • The evaluation set is compared to all students reported as Enrollment Status (DOE012) = 01 the previous October regardless of school setting; in-district or out-of-district is used in the comparison.

A student in grades 1–12 reported with the same grade in both the previous October and the current October is included in the report.

Report 11a: Edit Report
Collection Period: October, March, and End of Year
Location: Dropbox, Transitioning to SIMS Report application
Report Level: School

The purpose of this report is to flag potential data errors. In most cases, the issue was found when comparing the current submission data to a previous submission. The following common data issues are checked:

  • School codes 09200300, 09200400, 09200500, and 08990000 are excluded.
  • Schools with a total enrollment change greater than 10% from collection to collection.
  • Schools with one or more grade enrollment changes greater than 20%.
  • Schools with a race enrollment change greater than 10% from collection to collection AND the difference represents more than 10 students.
  • Schools with a selected population enrollment change greater than 10% from collection to collection AND the difference represents more than 10 students.
  • Schools with a gender enrollment change greater than 10% from collection to collection AND the difference represents more than 10 students.
  • Schools with an attendance rate < 90%.
  • Collection comparisons:
    • October of current year to EOY of previous year
    • March to October
    • End of Year to March

Please note that the report may include data that are in fact accurate. Districts should review the report and determine if any changes should be made to the current data. In some cases, the error may lie with the previously submitted data. However, the Department will not be accepting any changes to data from a previous submission.

Also, your district's data may have other errors that are not included in this report. This report is not intended to be an exhaustive review of the entire SIMS data submission.

Report 11b: Edit Report
Collection Period: October, March, and End of Year
Location: Dropbox, Transitioning to SIMS Report application
Report Level: District

This report follows the same format as report 11a.

Report 12a: Title I
Collection Period: October and EOY
Location: SIMS Report application
Report Level: School

This report provides information on students receiving Title I services at each school within your district, by grade, school, and Title I program, where applicable.

  • All students with an Enrollment Status (DOE012) = 01 are included.
    • For EOY, Enrollment Status (DOE012) = 04 or 10 are included.
  • School code = 09200300, 09200400, and 09200500 are excluded.

Information on the Title I school type for each school is submitted to the ESE by districts prior to each school year.

Report 12b: Title I
Collection Period: October and EOY
Location: SIMS Report application
Report Level: District

This report follows the same format as 12a.

Report 13: Town Report
Collection Period: October, March, and EOY
Location: SIMS Report application
Report Level: District

This report provides individual data on the students who reside in the particular community but are educated in another public school. The report will be produced when all districts have reported SIMS. If the district is a residential district (org codes 0001–0352), the data will include students submitted by the district. The data include students':

  • First Names
  • Middle Names
  • Last Names
  • Dates of Birth
  • Genders
  • School codes
  • Town codes
  • Grade levels
  • Reasons for Enrollment

The report is produced based on Enrollment Status (DOE012) = 01 and the particular town code (DOE014).

  • For EOY reporting, graduates and certificate students are also included, Enrollment Status (DOE012) = 04 or 10.

If any information is incorrect, the district should communicate with the educating district to determine if the student is still active in the district or to determine if an error was made.

Report 14a: End of Year Statistics-School Summary
Collection Period: EOY (Updated for EOY 2006—FY06)
Location: SIMS Report application
Report Level: School

This report provides information on attendance, graduates, dropouts, and other statistics as reported for each school.

All students with a Reason for Reporting (DOE011) = 01 or 03 are included in this report.

All students with an Enrollment Status (DOE012) = 02, 03, 04, or 10 and their Days in Attendance (DOE017) = one and Days in Membership (DOE018) = one OR Days in Attendance (DOE017) = zero and Days in Membership (DOE018) = zero in EOY and October of current year, are excluded.

The information is compiled as follows:

  • Attendance Rate — The sum of student days in attendance (DOE017) divided by the sum of student days in membership (DOE018) for grade K and grades 1–12.
  • Cumulative Absences — The count of all students with Enrollment Status (DOE012) = 01–10 and grade 01–12 are included. Cumulative absences for a student are computed by subtracting Days in Attendance (DOE017) from Days in Membership (DOE018). If the cumulative days absent is between 11–20 or is greater than 20 days, the student is added to the respective count.
  • Days in Session — The maximum number of days in membership reported for a student (e.g., 180) within the district. If Reason for Reporting (DOE011) = 01 or 03, the student was included in the calculation.
  • Graduates and Plans of Graduates — All students with a Grade Level (DOE016) = 11, 12, and SP AND Enrollment Status (DOE012) = 04 and Plans of High School Graduates (DOE033) = 01–09 are reported.
  • Certificate of Attainment — All students with a Grade Level (DOE016) = 11, 12, or SP AND Enrollment Status (DOE012) = 10 are reported.
  • Dropouts — All students with a Grade Level (DOE016) = 06–12 AND Enrollment Status (DOE012) = 03 are reported.

Report 14b: End of Year Statistics — District Summary
Collection Period: EOY (Updated for EOY 2006—FY06)
Location: SIMS Report application
Report Level: District

This report provides information on attendance, graduates, dropouts, and other statistics as reported for the district.

All students with a Reason for Reporting (DOE011) = 01 or 03 are included in this report.

All students with an Enrollment Status (DOE012) = 02, 03, 04, or 10 and their Days in Attendance (DOE017) = one and Days in Membership (DOE018) = one OR Days in Attendance (DOE017) = zero and Days in Membership (DOE018) = zero in EOY and October of current year, are excluded.

The information is compiled as follows:

  • Attendance Rate — The sum of student days in attendance (DOE017) divided by the sum of student days in membership (DOE018) for grade K and grades 1–12.
  • Cumulative Absences — count of all students with Enrollment Status (DOE012) = 01–10 and grade 01–12 are included. Cumulative absences for a student are computed by subtracting Days in Attendance (DOE017) from Days in Membership (DOE018). If the cumulative days absent are between 11-20 or are greater than 20 days, the student is added to the respective count.
  • Days in Session — the maximum number of days in membership reported for a student (e.g., 180) within the district. If Reason for Reporting (DOE011) = 01 or 03, the student was included in the search.
  • Graduates and Plans of Graduates — All students with a Grade Level (DOE016) = 11, 12, and SP AND Enrollment Status (DOE012) = 04 and Plans of High School Graduates (DOE033) = 01–09 are reported.
  • Certificate of Attainment — All students with a Grade Level (DOE016) = grade 11, 12, or SP AND Enrollment Status (DOE012) = 10 are reported.
  • Dropouts — All students with a Grade Level (DOE016) = 06–12 AND Enrollment Status (DOE012) = 03 are reported.


Last Updated: October 14, 2005
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