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Education Laws and Regulations

603 CMR 45.00:
Independent Agricultural and Technical Institutes

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45.05: Budget and Finance

(1) The board of trustees of each agricultural high school shall appoint a treasurer, who shall:

(a) keep full and accurate accounts of the school's revenues, expenses, assets, and liabilities, in accordance with generally accepted accounting principles as established by the governmental accounting standards board;

(b) establish the fiscal year of the school to conform to the fiscal year of the Commonwealth;

(c) prudently invest all monies held in the name of the school;

(d) encumber funds and make expenditures in accordance with policies established by the board of trustees;

(e) permit the inspection of the school's books and accounts by the Commissioner, the state auditor, the director of accounts, the inspector general, or their respective designees; and

(f) prepare and submit to the Commissioner within 120 days following the close of each fiscal year such financial reports as the Commissioner shall require, together with the opinion of an independent auditor attesting to such reports.

(2) The board of trustees of each agricultural high school shall submit to the Commissioner no later than December 31 of each year a proposed budget for the following fiscal year. The Commissioner shall either approve the budget as requested or, if he determines that the amount requested is excessive or unreasonable, shall approve a lesser amount. The Commissioner shall calculate a tuition assessment for such fiscal year, equal to the amount of the approved budget less the amounts estimated to be received from state aid and other sources. Said tuition assessment shall be paid by the various cities and towns in accordance with 603 CMR 45.05(3).

(3) Each agricultural high school shall annually report to the Commissioner, in conjunction with its foundation enrollment reporting pursuant to M.G.L. c. 70, the city or town of residence of each student so enrolled. The Commissioner shall allocate the following year's tuition assessment among the various cities and towns in proportion to such enrollment, and shall notify each city and town of its respective assessment no later than 120 days prior to the start of the fiscal year. Each tuition assessment shall be deducted from the quarterly distributions of chapter 70 aid payable to such city or town, or if such assessment exceeds the amount of chapter 70 aid payable, it shall be deducted from any other state aid payable to such city or town. The total of all tuition assessments shall be paid each quarter to each agricultural high school.

(4) The board of trustees shall not incur expenses in any fiscal year in excess of the budget amount approved by the Commissioner of Education unless the trustees determine that adequate funds are available for such expenses.

(5) Each agricultural high school shall be eligible for all grants and state aid for which regional school districts are eligible.

(6) The board of trustees shall establish and maintain a capital reserve fund for the purpose of financing necessary facility maintenance and capital improvements, either directly or through the payment of debt service.

(7) For purposes of MGL c. 30B, each agricultural high school is deemed to be a regional school district.

Regulatory Authority:
603 CMR 45.00: M.G.L. c. 74A §21

Last Updated: July 22, 2005
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