[Massachusetts Comprehensive Assessment System (MCAS) Logo] Test Administrator's Manual: Retest March 2008 (Mathematics; Mathematics English/ Spanish Version; ELA Composition; ELA Reading Comprehension) Massachusetts Department of Education [Massachusetts Department of Education Star Logo] This document was prepared by the Massachusetts Department of Education Jeffrey Nellhaus Acting Commissioner of Education The Massachusetts Department of Education, an affirmative action employer, is committed to ensuring that all of its programs and facilities are accessible to all members of the public. We do not discriminate on the basis of age, color, disability, national origin, race, religion, sex or sexual orientation. Inquiries regarding the Department's compliance with Title IX and other civil rights laws may be directed to the Human Resources Director, 350 Main St., Malden, MA 02148 781-338-6105. 2008 Massachusetts Department of Education Permission is hereby granted to copy for non-commercial educational purposes any or all parts of this document. Please credit the "Massachusetts Department of Education." Massachusetts Department of Education 350 Main Street, Malden, MA 02148-5023 Phone 781-338-3000 TTY: N.E.T. Relay 800-439-2370 www.doe.mass.edu [Massachusetts State Seal] Important Contact Information MCAS Test Administration Information: MCAS Service Center 800-737-5103 Hours of Operation Monday-Friday: 7:00 a.m.-5:00 p.m. MCAS Policy Information: Massachusetts Department of Education Student Assessment Services Unit Telephone: 781-338-3625 Web: www.doe.mass.edu/mcas/retest.html E-mail: mcas@doe.mass.edu March 2008 Retest Administration Schedule Subject Sessions^1 Administration Dates^2 Session Length Mathematics Session 1 March 3 60 minutes Mathematics Session 2 March 4 60 minutes ELA Composition Sessions A and B March 5 45 minutes ELA Reading Comprehension Sessions 1 and 2 March 6 45 minutes ELA Reading Comprehension Session 3 March 7 45 minutes ^1 Each test session must be administered simultaneously to all students taking a retest in your school. ^2 Schools may administer make-up sessions for the retests after the scheduled administration dates, through March 10. Note: Review this manual before the Test Administrators' Meeting with your school principal. Table of Contents Part I MCAS Test Security Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. Responsibilities of Test Administrators to Ensure the Confidentiality of Test Booklets, Answer Booklets, Test Questions, and Student Responses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 B. Responsibilities of Test Administrators When Supervising Test Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 C. Responsibilities of Test Administrators When Providing Test Accommodations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D. Examples of Testing Irregularities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 E. Investigations into Testing Irregularities . . . . . . . . . . . . . . . . . . . . . . . . 7 F. Following a Document Tracking System . . . . . . . . . . . . . . . . . . . . . . . . . . 8 G. Approved and Unapproved Resource Materials . . . . . . . . . . . . . . . . . . . 9 Part II March 2008 MCAS Retest Administration Policies . . . . . . . . . . . . . . . . . . 11 A. Testing Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 B. Test Administration Interruptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 C. Damaged or Defective Answer Booklets . . . . . . . . . . . . . . . . . . . . . . . . . 12 D. Administering Accommodated Retests . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Part III Tasks to Complete Prior to Test Administration . . . . . . . . . . . . . . . . . . 15 A. Meet with School Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 B. Prepare the Testing Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 C. Complete Front Covers of Answer Booklets . . . . . . . . . . . . . . . . . . . . . . 17 Part IV Administering the Practice Tests . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Part V Administering Mathematics Retest Session 1 (Monday, March 3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 A. Materials Needed for Session 1 . . . . . . . . . . . . . . . . . . . . . . . . 22 B. Before Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 C. As Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 D. Administer Session 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 E. End of Session 1 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Part VI Administering Mathematics Retest Session 2 (Tuesday, March 4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 A. Materials Needed for Session 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 B. Before Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 C. As Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 D. Administer Session 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 E. End of Session 2 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Part VII Administering ELA Composition Retest Sessions A and B (Wednesday, March 5) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 A. Materials Needed for Sessions A and B . . . . . . . . . . . . . . . . . . . . . . . . . . 38 B. Before Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 C. As Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 D. Administer Session A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 E. Supervised Break . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 F. Administer Session B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 G. Responsibilities Following the ELA Composition Retest . . . . . . . . . . . . 45 Part VIII Administering ELA Reading Comprehension Retest Sessions 1 and 2 (Thursday, March 6). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 A. Materials Needed for Sessions 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . 48 B. Before Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 C. As Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 D. Administer Session 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 E. End of Session 1 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 F. Administer Session 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 G. End of Session 2 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Part IX Administering ELA Reading Comprehension Retest Session 3 (Friday, March 7) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 A. Materials Needed for Session 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 B. Before Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 C. As Students Arrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 D. Administer Session 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 E. End of Session 3 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Appendix A Administering the English/Spanish Version of the Mathematics Retest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 A. Administer the Practice Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 B. Administer Session 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 C. Administer Session 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Appendix B Procedures for Administering the Braille Edition of the Test . . . . . . . . . 75 Appendix C Procedures for Administering the Large-Print Edition of the Test . . . . 77 Appendix D Procedures for Signing the Test for Students Who Are Deaf or Hard of Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Appendix E Procedures for Typed Responses . . . . . . . . . . . . . . . . . . . . . . . . . 83 Appendix F Approval of Bilingual Dictionaries . . . . . . . . . . . . . . . . . . . . . . . 87 Part I MCAS Test Security Requirements Principals are responsible for ensuring that all test administrators comply with the requirements and instructions contained in the Test Administrator's Manuals. In addition, other administrators, educators, and staff within the school are responsible for complying with the same requirements. Schools and school staff who violate the test security requirements are subject to the sanctions and penalties outlined in this section, including employment consequences, delays in reporting of test results, the invalidation of test results, the removal of school personnel from future MCAS administrations, and possible license consequences for licensed educators. Each person directly involved in MCAS test administrations is directly responsible for immediately reporting any violation or suspected violation of test security to the school principal, the district superintendent, or the Department of Education. The purpose of the MCAS Test Security Requirements is to protect the validity of Massachusetts Comprehensive Assessment System (MCAS) results. For the purposes of this section and this manual, "secure" test materials refers to a test question, student response, or test that has not been made available to the public by the Department. A. Responsibilities of Test Administrators to Ensure the Confidentiality of Test Booklets, Answer Booklets, Test Questions, and Student Responses NOTE: All test booklets and answer booklets are secure test materials. All booklets provided to you by your principal must be returned upon completion of testing, according to the requirements below. 1. All test questions and student responses to those questions are confidential and must be kept secure at all times. Prior to the reporting of student results, the Department releases to the public those questions on which student results are based. School personnel may use those released items for instructional or professional development purposes. 2. No test administrator or other school personnel may view the contents of test booklets or answer booklets before, during, or after a test administration (except when necessary for specified accommodations) unless specifically directed to do so by the instructions in the Test Administrator's Manual. 3. No test administrator or other school personnel may reveal the secure contents of test booklets or answer verbally or nonverbally any question that relates to the secure content of a test before, during, or after a test administration unless specifically authorized to do so by the instructions in the Test Administrator's Manual. 4. No test administrator or other school personnel may provide students access to secure test items prior to testing. 5. No test administrator or other school personnel may duplicate any portion of test or answer booklets, including but not limited to audiotaping, videotaping, photographing, photocopying, and copying by hand. The only exceptions are for test administrators who must transcribe student responses into answer booklets for students with disabilities receiving certain accommodations or for students who did some or all of their work in damaged, defective, or void booklets. 6. No test administrator or other school personnel may retain, discard, recycle, remove, or destroy test materials of any kind without the prior approval of the Department or unless instructed to do so according to the instructions in the Principal's Administration Manual. 7. If a test booklet or answer booklet becomes contaminated, the principal or other school personnel must contact the Department of Education immediately. The Department will provide a list of information that the school must record (including the student's name, grade level and content area, and the booklet's serial number) before the booklet can be properly destroyed at the school site. 8. No test administrator or other school personnel may review student responses during or after a test administration. 9. No test administrator or other school personnel shall disclose any portion of secure test materials or discuss the contents of secure questions with students (except during testing when necessary for specified accommodations), parents, teachers, other educators, or community members before, during, or after testing. B. Responsibilities of Test Administrators When Supervising Test Sessions 1. Test administrators are responsible for administering all tests according to the directions in the Test Administrator's Manuals and any subsequent updates provided to principals by the Department. 2. Test administrators are responsible for removing or covering any classroom displays that provide information related to the content being assessed or to test- taking strategies. Examples include but are not limited to alphabet charts, posters, maps, charts, graphic organizers, word lists, number lines, multiplication tables, definitions, writing formulas, and mathematical formulas/theorems. 3. Test administrators are responsible for focusing their full attention on the testing environment at all times during the test administration. Test administrators should continually monitor the testing process by moving unobtrusively about the room. 4. No test administrator may leave students unsupervised during testing. 5. No test administrator or other school personnel may permit the use of any supplemental or reference sheet that is not specifically allowed by the Department. 6. Test administrators are responsible for ensuring that students provide answers that are strictly their own; do not participate in any form of cheating; do not consult notes, textbooks, or other teaching materials; do not share test questions with other students; and do not consult other students, staff, or anyone else accessible to them during the test administration. 7. No test administrator or other school personnel may provide a student with the answer to any unreleased test question or make any suggestion as to how to respond to a test question at any time, whether before, during, or after a test administration. This prohibition includes provisions of clues, hints, and/or actual answers in any written, printed, verbal, and/or nonverbal form (including chalkboards, charts, and bulletin boards). 8. No test administrator or other school personnel may coach a student during testing or alter or interfere with a student's responses in any way. Examples of coaching include, but are not limited to, the following: providing answers to a student; changing a student's responses; providing synonyms for unknown words; influencing a student's responses by offering hints, clues, cues, facial expressions, nods, voice inflections; or providing any other manner of assistance that could impact a student's answers. Suggesting to a student that he/she write more on an open-response question or reconsider or review a question constitutes coaching. 9. No test administrator or other school personnel may make answer keys available to students. 10. A student's responses to test questions must represent the student's own independent and unaided thinking and must not be read, reviewed, or changed during testing by anyone other than the student being tested. A student's responses may not be reviewed or changed by anyone after testing. A student may not be asked or permitted to go back to any test session after his or her test and answer booklets have been collected. 11. No test administrator or other school personnel may change a student's answers to test questions whether by providing hints or clues during a test administration, correcting wrong answers during a test administration, or erasing or correcting answers or responses recorded/selected by the student. 12. No test administrator or other school personnel may attempt to score unreleased test questions formally or informally for any purpose. 13. No test administrator or other school personnel may participate in, direct, aid, counsel, assist in, encourage, or fail to report any of the acts prohibited in this section. C. Responsibilities of Test Administrators When Providing Test Accommodations 1. Test administrators must follow proper procedures for providing testing accommodations as prescribed in Appendix B of the Principal's Administration Manual and in Requirements for the Participation of Students with Disabilities in MCAS. 2. Test administrators who provide accommodations to students may not alter, explain, simplify, paraphrase, or eliminate any test question, reading passage, writing prompt, or multiple-choice answer option. 3. Test administrators who provide accommodations to students may not provide verbal or other clues or suggestions that hint at or give away the correct response to the students. 4. Test administrators are prohibited from providing a student with accommodations that were not approved by the student's IEP or 504 team and that are not listed as approved in Appendix B of the Principal's Administration Manual. Test administrators must provide required accommodations as listed in IEPs and 504 plans. For further reference, a list of principals' responsibilities is available in the Principal's Administration Manual, which is posted at www.doe.mass.edu/mcas/retest.html. D. Examples of Testing Irregularities Testing irregularities are incidents that represent a deviation from prescribed testing procedures. Testing irregularities may include student impropriety, test violations, educator misconduct, or the mishandling of secure test materials. The following lists are not exhaustive, but provide examples of irregularities, and are offered as guidance to help school personnel ensure that appropriate testing procedures are followed. 1. Student Impropriety * A student communicates or collaborates in any manner with another student. This includes written, electronic, verbal, or gestured forms of communication. * A student copies another student's answers, or requests or accepts any help from another person. * A student uses any material or equipment (such as notes, a textbook, or other reference material) that is not expressly permitted by the Test Administrator's Manual. * A student answers a test question for another student, or provides assistance to another student before or while that student is taking the test. * A student returns to a previously administered session of a test after that test session was completed. * A student uses an unauthorized calculator or communication or information storage device (e.g., pager, cell phone, PDA). * A student engages in any practice to artificially affect his or her score or the score of another student. 2. Test Violations * A principal does not train all test administrators in proper MCAS procedures as identified in the Principal's Administration Manual and Test Administrator's Manuals. * A test administrator leaves a room unsupervised when secure materials and students are present. * Students or secure materials are left unsupervised during a lunch break, a break taken in the testing room, or a restroom break. * A student is allowed to use a dictionary (except during the ELA Composition test sessions) or a calculator during the noncalculator sessions of the Mathematics tests. * A student is permitted to place or receive a cell phone call or text message during a test administration. * A student is allowed to leave the test area with secure materials. * A test administrator neglects to remove classroom displays related to the content area being tested prior to testing. * A test administrator or other school personnel does not return secure test materials to the locked storage area at the end of each testing day. * A test administrator does not issue the correct materials (e.g., reference sheets, dictionaries, calculators), or allows students to use unauthorized materials. * Students are administered a test on the wrong day. * A test administrator does not read test administration scripts verbatim as required by the Test Administrator's Manual. * A student is tested with an incorrect assessment (e.g., a student is allowed an unapproved accommodation or is not provided a prescribed accommodation). * A test administrator who scribes or transcribes a student's response corrects student errors and/or fails to scribe or transcribe the response verbatim without editing. * A test administrator does not provide a student with required accommodation(s) as listed in his or her IEP and 504 plan. * A test administrator provides unapproved accommodations to students. 3. Educator Misconduct * A test administrator or other school personnel views a test before, during, or after testing (unless he or she is specifically authorized to do so by the instructions in the Test Administrator's Manual). * A test administrator or other school personnel discusses secure test content or student responses. * A test administrator or other school personnel makes copies of secure materials without written permission from the Department. * A test administrator or other school personnel directly or indirectly assists students with responses to test questions. * A test administrator or other school personnel tampers with or alters student responses. * A test administrator removes secure materials from the school. 4. Mishandling of Secure Test Materials * A test administrator or other school personnel loses or misplaces completed answer booklet(s). * A test administrator or other school personnel loses or does not return all secure materials. * An unauthorized individual (e.g., a student) is permitted to transport secure test materials. E. Investigations into Testing Irregularities To report testing irregularities, school principals or superintendents must contact the Department of Education at 781-338-3625. In cases where it is alleged that an MCAS administration was compromised, the Commissioner will write to the superintendent, ask that he or she conduct a local fact- finding investigation into the alleged irregularity, and require that he or she submit a written report to the Department based on the results of the investigation within an established timeline. After receiving the superintendent's written investigative report, the Commissioner may request that the superintendent provide additional information or documentation prior to making a final determination on the matter and notifying the superintendent of this determination. All such correspondence is subject to disclosure under Massachusetts public records law. If misconduct by a licensed educator is found, the Commissioner, as the Massachusetts educator licensing authority, may open a further investigation into possible license consequences. Penalties for testing irregularities and/or misconduct could include the following: * Delay in reporting of student results * Invalidation of student results * Removal of school personnel from any future role in MCAS test administrations * Possible employment and/or license consequences for licensed educators On occasion, the Department receives allegations of testing irregularities from individuals who do not wish to identify themselves. If the individual provides sufficient information related to the matter-including a description of the alleged incident, the name of the school involved, the name of the individual(s) committing the inappropriate practices, and the grade level(s) and specific test(s) affected-the Department will expect school district personnel to cooperate and to investigate the allegations to determine whether they can be supported. F. Following a Document Tracking System Principals must designate a locked facility for the storage of all MCAS test materials when they are not being used. Test materials must be kept secure (i.e., in a locked storage space when they are not being used) from the time your school receives them until your principal returns them as directed in this manual. It is the principal's responsibility to ensure that test materials are not accessed in any way by unauthorized individuals. Under no circumstances should anyone have access to MCAS test materials other than individuals designated by the principal to be directly involved with test distribution or administration, and students during actual test administrations. The principal will provide instructions on document tracking procedures so the location of materials not in secure storage can be determined at all times. Immediately report any irregularity in the use of tracking documents or in the information recorded on them, or any other situation that could compromise test security, to your principal. G. Approved and Unapproved Resource Materials During testing, students are permitted to use only those resource materials and tools identified as approved in this manual. Approved Resource Materials The following are approved for student use: * #2 pencils* * pens and highlighters in test booklets only* * printed copies of bilingual word-to-word dictionaries for current and former LEP students only (see below) * English-language dictionaries for ELA Composition only (see below) * calculators for Mathematics session 2 only (see below) Bilingual Dictionaries Any current or former LEP student may use an approved bilingual word-to-word dictionary during MCAS testing. Approved bilingual dictionaries are limited to those that provide word-to-word translations without definitions and that are free of handwriting. See Appendix F for further information. English-Language Dictionaries for ELA Composition Only At least one English-language dictionary must be available in the classroom for student use during testing. The principal may choose to provide additional dictionaries so that each student has one for reference. If there are fewer than one per student, only one student at a time may use any dictionary. Calculators for Mathematics Session 2 Only Each student must have sole access to at least a four-function calculator with a square- root key for session 2 of the Mathematics test. * Students may provide their own calculators. * Schools must provide at least a four-function calculator with a square-root key for each student who does not provide her or his own calculator. * More sophisticated calculators are allowed but are not required. Unapproved Resource Materials Unapproved materials include, but are not limited to, the following: * extra paper * notebooks * textbooks * cell phones * electronic devices (e.g., music players, PDAs, pocket translators) * computers * editing devices (e.g., spelling or grammar checkers) * graphic organizers * thesauruses * encyclopedias *No writing instrument other than #2 pencils may be used in answer booklets. Note: Students with disabilities may be allowed, under certain circumstances, to use as test accommodations certain tools and materials that are otherwise prohibited. If a student in your assigned group will use accommodations to take the test, the principal will notify you. Test accommodations must be recommended by the student's IEP Team or 504 team and documented on the student's answer booklet by the principal or designee. Part II March 2008 MCAS Retest Administration Policies A. Testing Time All MCAS test administrations are untimed. While individual test sessions are designed to be completed within 45 or 60 minutes, some students may need more time to finish. The Department suggests that schools schedule a two-hour block for each test session. For example, if the first test session is scheduled to begin at 8:30 a.m., the second test session should be scheduled to begin no earlier than 10:30 a.m. Those students who require additional time beyond two hours may take it; however, no session may extend beyond the end of the regular school day, and any individual test session must be completed on the same day in which it begins. Both ELA Composition test sessions A and B must be completed on the same day. During the Test Administrators' Meeting, your principal will provide you with specific guidelines for the completion of test sessions at your school. B. Test Administration Interruptions Circumstances over which you have no control (fire drills or power failures, for example) may interrupt testing. If such an interruption does occur during testing, instruct students to close their answer booklets and place them inside their test booklets. Collect and secure the booklets. In the event of an emergency, be sure to follow your school's safety instructions. When normal conditions are restored, redistribute booklets to their original owners and resume testing. No interruption should reduce the total amount of time that students are given to complete the interrupted test session. Report any major disruptions to the Department of Education. C. Damaged or Defective Answer Booklets If a student's answer booklet becomes damaged or is discovered to be defective at any time during testing, it must be replaced. In such cases: 1. Collect the damaged/defective booklet from the student. 2. Issue the student a replacement answer booklet. All information on the front cover of the replacement booklet must be completed. 3. Instruct the student to continue working in the replacement answer booklet. 4. Fill in the VOID circle on the back cover of the student's damaged/defective answer booklet. 5. Write "VOID" in large letters across the front cover. 6. Set the void booklet aside to be returned to your principal along with the student's replacement answer booklet at the end of the test session. 7. Notify your principal that you are returning a damaged answer booklet. Your principal must ensure that all of the student's answers marked in the void answer booklet are accurately transcribed into the student's replacement answer booklet. D. Administering Accommodated Retests Your assigned group of students may include one or more students being tested with accommodations. Your principal will provide you with instructions for testing these students. The table below shows where you can find more information about accommodations that require administering a special version or form. Braille test (accommodation 12) See Appendix B Large-print test (accommodation 11) See Appendix C Signing the test for a deaf or hard-of-hearing student (accommodation 17 and nonstandard accommodation 27) See Appendix D Typed responses (accommodation 23) See Appendix E Kurzweil 3000 CD (accommodation 18 and nonstandard accommodation 28) Follow the instructions in the CD packet you will receive. Part III Tasks to Complete Prior to Test Administration A. Meet with School Principal Your school principal will schedule a meeting with all test administrators to explain the test administration procedures that will be followed at your school. Read this manual before the meeting. The following is a partial list of essential topics that must be covered at your Test Administrators' Meeting: Test Security * MCAS test security requirements, including your school's procedures for distribution and tracking of secure test materials before, during, between, and following test sessions * the need to closely monitor students during testing to ensure that they are not using cell phones for any purpose, including text messaging, accessing the calculator function or Internet, and photographing test questions * supervising test sessions and breaks Administration Schedule and Logistics * the requirement that test administrators read the scripts in the Test Administrator's Manuals verbatim to students, including students taking make-up sessions * your school's MCAS testing schedule, including the administration of practice tests (if your school will administer practice tests) * assignment of a specific testing space and a specific group of students to each test administrator * standard and nonstandard MCAS test accommodations for students with disabilities * assigning/distributing booklets to students * logistics for test completion sessions for students who require additional time to complete a test session * instructions for dismissing students after they have completed each test session * the requirement that students may not return to a test session once it has been completed * the collection and return of books that students may take to test administrations to read if they finish their tests before the end of a test session (exception: students may not read books if they finish Composition session A early) * the requirement that, after the administration of each test session, test administrators return to the principal lists of all students assigned to them who were not tested so that they can be scheduled for make-up test sessions MCAS Test Materials and Approved Resource Materials * application of Student ID Labels to answer booklets * the use of #2 pencils only in answer booklets * approval of printed copies of bilingual word-to-word dictionaries that contain no handwriting for current and former LEP students only (see Appendix F) B. Prepare the Testing Space Before each test session, the testing space must be prepared as follows: * Ensure that the room is free from noise or distractions and is adequately lit, ventilated, and furnished so that students can work comfortably and without disruption. * Ensure that each student will have adequate work space, sufficiently separated from other students to ensure test security. * Obscure or remove from the classroom any and all materials containing content in the subject areas being tested, including English-language dictionaries and classroom support materials such as posters, maps, charts, etc. * Prepare a sign that reads "MCAS Testing-Please Do Not Disturb" to be posted on the door during each MCAS administration session. C. Complete Front Covers of Answer Booklets Student ID Labels were generated for all students reported by your district to the Department of Education SIMS (Student Information Management System) as enrolled in October who have yet to earn a Competency Determination. Your principal will tell you at the Test Administrators' Meeting whether these labels are to be applied to answer booklets before testing sessions or whether they are to be applied by students immediately after answer booklets are distributed. To ensure the proper application of labels, the Department strongly recommends that labels be applied by test administrators. Labels with incorrect State-Assigned Student Identifiers (SASIDs) should not be applied to answer booklets. If your school did not receive Student ID Labels for some students, or received labels with incorrect SASIDs, all information requested on the front covers of Mathematics Answer Booklets must be completed according to the instructions in step 9 on page 25 of this manual. The front covers of English Language Arts Composition/Reading Comprehension Answer Booklets must be completed by those students according to the instructions in step 10 on pages 43 and 44 of this manual. Part IV Administering the Practice Tests The administration of practice tests is optional. Your principal will provide you with a schedule for administering practice tests if they will be administered at your school. Each test should take approximately 20 minutes to administer and review. There is only one English/Spanish Practice Test-the Mathematics practice test. The format of the practice tests closely resembles the formats of the actual tests. Follow the instructions below to administer each practice test. Turn to Appendix A on page 64 for the Spanish script to read to students taking the English/Spanish version of the Mathematics practice test. 1. Distribute the practice test to each student and say: "Do not open the practice test until I instruct you to do so." 2. When the tests have been distributed, say: "I have just handed out a practice test that will help you understand how and where to answer questions on the MCAS tests. The practice test has the same kinds of questions that you will see on the real test, but your answers to questions on this practice test do not count toward your MCAS score. You may open your test, read the directions, and begin the practice test." You may assist students during the practice test session. Be sure that students in your group clearly understand * how to fill in multiple-choice answer circles completely and correctly. * where and how to respond to short-answer questions (for the Mathematics practice test). * how to answer open-response questions completely, including how to respond to open-response questions that have more than one part to answer and label. This is the ONLY session in which you may help the students while they are answering questions. After students have completed their work on the practice test, you may review their answers with them. You may NOT answer student questions once students have begun the actual MCAS tests. 3. When students have completed the practice tests, collect the tests for return to the principal. Part V Administering Mathematics Retest Session 1 (Monday, March 3) A. Materials Needed for Session 1 Prior to testing, you will receive the following materials from your principal for students assigned to you: 1. Test Administrator's Manual 2. Mathematics Test Booklets, session 1 3. Mathematics Answer Booklets 4. Grade 10 Mathematics Reference Sheets 5. Optional: grade 10 Mathematics practice tests (if not previously administered) 6. Students' State-Assigned Student Identifiers (SASIDs), if applicable 7. Student ID Labels, if labels were not previously applied to answer booklets If your principal has instructed you to apply Student ID Labels to answer booklets before testing, do so before the students arrive for testing. 8. A tracking form to assist you and your principal in maintaining the security of test materials You will also need to have the following materials available in your testing space prior to testing: 1. "Do Not Disturb" sign 2. printed copies of bilingual word-to-word dictionaries for current and former LEP students only 3. #2 pencils Calculators are NOT allowed during Mathematics session 1. If applicable for any student in your assigned group, you will also receive English- Spanish test materials, Braille test materials, large-print test materials, and/or Kurzweil 3000 CDs. See Appendix B of this manual for additional information on the use of the Braille edition of the test; Appendix C for additional information on the use of the large- print edition of the test; Appendix D for additional information on signing the test for students who are deaf or hard of hearing; and Appendix E for additional information regarding typed responses. Follow the instructions included in the CD packet for students using Kurzweil 3000 CDs. All test booklets and answer booklets are secure materials and must be tracked properly from the time you receive them until you return them to your principal. You will likely receive more materials than needed for your group of students. Notify your principal immediately if you need additional materials. Set aside unassigned materials and keep them secure until you return them to your principal. B. Before Students Arrive 1. Prepare the testing space (see page 17). 2. Post the "Do Not Disturb" sign on the outside of the door to your testing space. 3. Write the names of your school and district on the board. C. As Students Arrive 1. Collect books from students who brought them to read in the event that they finish their work before the end of the test session. 2. Approve any bilingual dictionaries brought by current and former LEP students to use during the test session. Approval must be strictly limited to printed copies of bilingual dictionaries that provide word-to-word translations WITHOUT definitions and in which there is no handwriting (refer to Appendix F). All other dictionaries are prohibited during this session. 3. Make sure that students do not have calculators with them; all calculators are prohibited during this session. 4. Make sure that students do not have access to cell phones or other electronic devices during testing. 5. Make sure that students' desks are clear, except for approved bilingual dictionaries and #2 pencils. Students may also have pens and highlighters to use in their test booklets. D. Administer Session 1 [No calculator allowed symbol] Turn to Appendix A on page 64 for the Spanish script to read to students taking the English/Spanish version. At the end of the session, return to page 28 of the manual for further instruction. To ensure that all students across the state have access to the same information and receive the same instructions, test administrators are required to read the following script verbatim to their students. 1. Say to the students: "Welcome to session 1 of the MCAS Mathematics retest. This is the first of two 60-minute test sessions. The second test session will be administered tomorrow." 2. Then say: "I will now distribute the answer booklets. Please do not open your answer booklet until I instruct you to do so." Distribute answer booklets. If Student ID Labels have already been applied to the answer booklets, make sure that you give each student her or his assigned answer booklet. 3. When the answer booklets have been distributed, say: "Please pick up your answer booklet and QUICKLY flip through the pages to see if there are missing pages, completely blank pages, or pages printed upside down. If you have an answer booklet with missing pages, blank pages, or upside- down pages, please raise your hand." 4. Collect any defective booklets and fill in the VOID circle on the back cover of each. Then write "VOID" in large letters on the front cover of each. Set aside these booklets to be returned to the principal. Give new booklets to those students who had defective booklets. 5. If students will apply their own Student ID Labels, distribute the labels now. Instruct students to verify that the information on their labels is correct before they apply them. Any student who has a Student ID Label with incorrect information should return her or his label or pre-labeled answer booklet to you. Additional information must be completed on the front covers of unlabeled answer booklets for students without Student ID Labels or with labels that have incorrect SASIDs according to the instructions you will give in step 9 of this section. 6. When Student ID Labels have been applied, say: "Before beginning this test session, you will provide some information on the front cover of your answer booklet. It is extremely important that you complete all of this information CORRECTLY, and that you use ONLY a #2 pencil in your answer booklet. You may NOT use a pen or any other writing instrument. At the top of the front cover, print the school name on the first line and the district name on the second line. I have written the school and district names on the board." Pause and check that students are completing the information correctly on the front covers of their answer booklets. 7. Then say: "Below the information you just printed is the title 'Student Name Grid.' Print the letters of your LAST name in the boxes below that title. Write one letter in each box, starting in the first box on the left. Between the printed words 'Last Name' and 'First Name,' you will see a dividing line. If your name is longer than the space provided, fill in as much as will fit in front of the dividing line. If your last name has a hyphen, write the two names together as one word, without the hyphen." Pause for students to complete this section. 8. Then say: "Print the letters of your FIRST name, starting with the box to the right of the dividing line. Do NOT write your nickname or use a different spelling of your name than usual. If your first name has a hyphen, write the two names together as one word, without the hyphen. Print your middle initial in the last box, under 'MI.'" Pause for students to complete this section. 9. If all of the students in your assigned group are using answer booklets with Student ID Labels, skip to step 10. Otherwise, continue with step 9. Say to the students: "If your answer booklet does not have a Student ID Label on the lower right corner, you will now fill in the circles under each letter that you printed under the 'STUDENT NAME GRID.' Whenever you fill in circles, it is important to COMPLETELY fill the circles and make DARK MARKS. It is also important to erase COMPLETELY any mark you want to change and any stray marks on the page." Pause and check that students are completing this task correctly. Say: "On the upper right side of the page, there is a section labeled 'BIRTHDATE,' with abbreviations for the months of the year. Fill in the circle to the right of the MONTH in which you were born. For example, if your birthday is in August, you will fill in the '8' circle to the right of A-U-G. Next, print the two numbers for the DAY on which you were born, one in each box underneath the word 'DAY.' If your birthdate is a single number, print a zero first. For example, if your birthday is on the second of the month, you will print the numbers 'zero, two' in the boxes underneath 'DAY.' Now print the numbers of the YEAR in which you were born in the boxes underneath 'YEAR.' Last, underneath each number you printed, fill in the circle that contains the same number." Pause and check that students are completing this task correctly. If students will be filling in their own SASIDs, say: "Locate the box labeled 'STATE-ASSIGNED STUDENT IDENTIFIER.' I will provide each of you with your State-Assigned Student Identifier number so you can write the information and fill in the appropriate circles." 10. Once those students who are using answer booklets without Student ID Labels have completed the required information, say: "I will now distribute the test booklets and reference sheets. Do not open your booklet until I instruct you to do so." 11. Once the test booklets and reference sheets have been distributed, say: "Please pick up your test booklet and QUICKLY flip through the pages to see if there are any missing pages, completely blank pages, or pages that were printed upside down. Please raise your hand if you have a test booklet with missing pages, blank pages, or upside-down pages." 12. Collect any defective booklets and write "VOID" in large letters on the front cover of each. Set aside the booklets to be returned to your principal. Give new booklets to those students who had defective booklets. 13. Once this is done, say: "On the front cover, print your name on the first line, above 'Student Name.' Print the school and district names on the second and third lines. The school and district names are written on the board for you to copy." Pause and check that students are completing this task correctly. 14. Then say: "Now take your reference sheet and print your name on the upper right corner." 15. Then say: "During this test session, you will answer questions 1-21, which consist of multiple-choice, short-answer, and open-response questions. To answer a multiple-choice question, you will choose the best answer-either A, B, C, or D-and mark your choice by filling in the circle in your answer booklet. Remember to fill in the circle completely and make a dark mark. It is also important to erase COMPLETELY any mark you want to change. To answer a short-answer question, you will write your answer in a box provided in your answer booklet. Make notes and do any figuring for short-answer questions in your test booklet, not in your answer booklet. To answer an open-response question, you will write on lines that are in a large answer box on the page. Words that you write outside the answer box will NOT be included in your score. There are small grids in your answer booklet on pages where you will answer open-response questions. Some open-response questions require you to use these grids. If a question does not require you to use the grid, you may still use it or you may write over the grid if you wish. Your answers to open-response questions will not be scored for spelling or grammar. You should try your best to use proper spelling and grammar, but your score will not be lowered if you make a mistake in spelling or grammar. Remember to read open-response questions CAREFULLY and answer them COMPLETELY. If an open-response question has more than one part or asks for more than one answer, be sure to answer EVERY part of the question, and LABEL each part of your answer 'a,' 'b,' etc. Please open your test booklet to the inside front cover for important instructions. The information in the box on the right-hand page will help you to answer open-response questions. You are allowed to turn back to this page at any time during testing to remind yourself of how to answer open- response questions. Please read the information in the box now." Pause while students read the information. 16. Say to the students: "You may use your reference sheet to help you answer questions at any time during this session. However, you may not use a calculator during this session. No scrap paper is allowed. You must mark all of your answers in your answer booklet. Answers written in your test booklet will not be scored, and your test booklet will be destroyed following test administration. You may use highlighters or pens to help you in your test booklet, BUT you must write ALL of your responses in your answer booklet using a #2 pencil ONLY. If you use any other writing instrument or leave any stray marks in your answer booklet, your answers may not be scored. It is also important for you to know that figures, diagrams, and illustrations are not necessarily drawn to scale in your test booklet." 17. Say to the students: "This test session is scheduled to be 60 minutes long. If you have not finished answering the questions at the end of that time, you will be given more time to finish. Once you begin the test, each page for this session will say 'GO ON' at the bottom right corner of the page. Keep answering questions until you have answered the last question in your session 1 test booklet. If you finish answering the questions before the end of the test session, you should review your work for this session. Remember that you may turn back to the beginning of the test booklet to review the information in the box there. If you are satisfied with your work and you brought a book to read, bring your test materials to me to exchange for your book. Be aware that the use of cell phones for any purpose is strictly prohibited. Cheating in any form is forbidden and will result in a failing score." 18. Then say: "Open your answer booklet to page 2. You will mark your answers for test session 1 beginning on this page. Now open your test booklet to page 1, which says 'Mathematics Session 1' at the top. You may begin test session 1 now." 19. Circulate among the students while they take the test to see that they are working steadily, are not using cell phones, and are in the correct section of their answer booklets. It is your responsibility to ensure a secure testing environment. 20. When the session time is half over, say to the students: "The session time is half over. Remember to use the information in the box at the beginning of your test booklet as you review your answers to open- response questions. Remember that you may use your reference sheet at any time during this test session. Make sure that you do not skip any questions in this test session. When you are finished answering all of the questions in session 1 and reviewing your work, return your test materials to me." 21. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Before I collect your booklets, I want to remind you that you were supposed to answer questions 1 through 21 during this session, the last question you answered should be on page 4 of your answer booklet, and you should make sure you have not skipped any questions. Remember, once you hand me your test materials, you will not be permitted to go back to session 1." Pause to allow students to check if they have skipped any questions. Then say: "Please put your pencil down and close your booklets. Place your reference sheet inside your answer booklet. If you need more time to answer any questions, raise your hand." 22. Note which students need more time and then tell the students they may lower their hands. 23. Pick up each student's answer booklet/reference sheet and then each test booklet. Verify that you have a used answer booklet/reference sheet and a used test booklet from each student. 24. Dismiss students who have completed session 1, according to the instructions given by your principal at the Test Administrators' Meeting. 25. For students who need more time to finish, follow the instructions given by your principal at your meeting. E. End of Session 1 Responsibilities 1. Make a list of all students in your assigned group who were not tested. These students may take Mathematics retest session 1 during the make-up period. Return this list to your principal with other test materials. If all the students assigned to you took Mathematics retest session 1, notify your principal of this. 2. Group booklets into the following separate piles: * used test booklets * used answer booklets, with reference sheets inside * void answer booklets * void test booklets * unassigned test materials * practice tests (if applicable) 3. Immediately return all test materials and the list of students not tested to your principal using appropriate tracking documents, as instructed by your principal. Part VI Administering Mathematics Retest Session 2 (Tuesday, March 4) A. Materials Needed for Session 2 Prior to testing, you will receive the following materials from your principal for students assigned to you: 1. Test Administrator's Manual 2. Mathematics Test Booklets, session 2 3. Mathematics Answer Booklets If there are students in your assigned group who do not have answer booklets with the front covers completed, these students will need to complete the front covers of their answer booklets. Instructions for completing the front covers of answer booklets appear in this manual on pages 24 and 25 (steps 3-9). 4. Grade 10 Mathematics Reference Sheets (inside the answer booklets) 5. Students' State-Assigned Student Identifiers (SASIDs), if applicable 6. Student ID Labels (if applicable) 7. A tracking form to assist you and your principal in maintaining the security of test materials You will also need to have the following materials available in your testing space prior to testing: 1. "Do Not Disturb" sign 2. printed copies of bilingual word-to-word dictionaries for current and former LEP students only 3. #2 pencils 4. calculators for students who do not provide their own Note: Each student must have sole access to a calculator during session 2 of the Mathematics retest. Students may provide their own calculators. However, schools must provide at least a four-function calculator with a square-root key for each student who does not provide her or his own calculator, as discussed during the Test Administrators' Meeting. If applicable for any student in your assigned group, you will also receive English-Spanish test materials, Braille test materials, large-print test materials, and/or Kurzweil 3000 CDs. See Appendix B of this manual for additional information on the use of the Braille edition of the test; Appendix C for additional information on the use of the large- print edition of the test; Appendix D for additional information on signing the test for students who are deaf or hard of hearing; and Appendix E for additional information regarding typed responses. Follow the instructions included in the CD packet for students using Kurzweil 3000 CDs. All test booklets and answer booklets are secure materials and must be tracked properly from the time you receive them until you return them to your principal. You will likely receive more materials than needed for your group of students. Notify your principal immediately if you need additional materials. Set aside unassigned materials and keep them secure until you return them to your principal. B. Before Students Arrive 1. Prepare the testing space (see page 17). 2. Post the "Do Not Disturb" sign on the outside of the door to your testing space. 3. Write the names of your school and district on the board. C. As Students Arrive 1. Collect books from students who brought them to read in the event they finish their work before the end of the test session. 2. Approve any bilingual dictionaries brought by current and former LEP students to use during the test session. Approval must be strictly limited to printed copies of bilingual dictionaries that provide word-to-word translations WITHOUT definitions and in which there is no handwriting (refer to Appendix F). All other dictionaries are prohibited during this session. 3. Make sure that students do not have access to cell phones or other electronic devices during testing. 4. Make sure that students' desks are clear, except for approved bilingual dictionaries, #2 pencils, and calculators. Students may also have pens and highlighters to use in their test booklets. D. Administer Session 2 [Calculator allowed symbol] Turn to Appendix A on page 70 for the Spanish script to read to students taking the English/Spanish version. At the end of the session, return to page 34 of the manual for further instruction. To ensure that all students across the state have access to the same information and receive the same instructions, test administrators are required to read the following script verbatim to their students. 1. Say to the students: "We are about to begin session 2 of the MCAS Mathematics retest. This is the last of two Mathematics retest sessions. I will now hand you your answer booklets and reference sheets. Do not open your answer booklet until I instruct you to do so." 2. Distribute the answer booklets to their original owners. Note: It is your responsibility to ensure that each student receives her or his own original answer booklet. 3. Once the answer booklets have been distributed, say: "Make sure you have your own answer booklet. If you have someone else's answer booklet, raise your hand now." If any students raise their hands, give them their correct answer booklets. 4. Then say: "I will now distribute session 2 test booklets. Do not open your booklet until I instruct you to do so." 5. Once the test booklets have been distributed, say: "Please pick up your test booklet and QUICKLY flip through the pages to see if there are any missing pages, blank pages, or pages that were printed upside down. Please raise your hand if you have a test booklet with missing pages, blank pages, or upside-down pages." 6. Collect any defective booklets and write "VOID" in large letters on the front cover of each. Set aside the booklets to be returned to your principal. Give new booklets to those students who had defective booklets. 7. Once this is done, say: "On the front cover, print your name on the first line, above 'Student Name.' Print the school and district names on the second and third lines. The school and district names are written on the board for you to copy." Pause and check that students are completing this task correctly. 8. Then say: "During this test session, you will answer questions 22-42, which consist of multiple-choice questions and open-response questions. To answer a multiple-choice question, you will choose the best answer- either A, B, C, or D-and mark your choice by filling in the circle in your answer booklet. Remember to fill in the circle completely and make a dark mark. It is also important to erase COMPLETELY any mark you want to change. To answer an open-response question, you will write on lines that are in a large answer box on the page. Words that you write outside the answer box will NOT be included in your score. There are small grids in your answer booklet on pages where you will answer open-response questions. Some open-response questions require you to use these grids. If a question does not require you to use the grid, you may still use it or you may write over the grid if you wish. Your answers to open-response questions will not be scored for spelling or grammar. You should try your best to use proper spelling and grammar, but your score will not be lowered if you make a mistake in spelling or grammar. Remember to read open-response questions CAREFULLY and answer them COMPLETELY. If an open-response question has more than one part or asks for more than one answer, be sure to answer EVERY part of the question, and LABEL each part of your answer 'a,' 'b,' etc. Please open your test booklet to the beginning and review the information in the box. You are allowed to turn back to this page at any time during testing to remind yourself of how to answer open-response questions, but you may not turn back to session 1 in your answer booklet." Pause while students review the information. 9. Say to the students: "You may use your reference sheet and calculator to help you answer questions at any time during this session. Remember that no scrap paper is allowed, and that you need to mark all of your answers in your answer booklet. Answers written in your test booklet will not be scored, and your test booklet will be destroyed following test administration. You may use highlighters or pens to help you in your test booklets, BUT you must write All of your responses in your answer booklet using a #2 pencil ONLY. If you use any other writing instrument or leave any stray marks in your answer booklets, your answers may not be scored. It is also important for you to know that figures, diagrams, and illustrations are not necessarily drawn to scale in your test booklets." 10. Say to the students: "This test session is scheduled to be 60 minutes long. If you have not finished answering the questions at the end of that time, you will be given more time to finish. Once you begin the test, each page for this session will say 'GO ON' at the bottom right corner of the page. Keep answering questions until you have answered the last question in your session 2 test booklet. If you finish answering the questions before the end of the test session, you should review your work for this session. Remember that you may turn back to the beginning of the test booklet to review the information in the box there. If you are satisfied with your work and you brought a book to read, bring your test materials to me to exchange for your book. Be aware that the use of cell phones is strictly prohibited. Cheating in any form is forbidden and will result in a failing score." 11. Then say: "Open your answer booklet to page 7. You will mark your answers for test session 2 beginning on this page. Now open your test booklet to page 1, which says 'Mathematics Session 2' at the top. The first question in this session is 22. You may begin test session 2 now." 12. Circulate among the students while they take the test to see that they are working steadily, are not using cell phones, and are in the correct section of their answer booklets. It is your responsibility to ensure a secure testing environment. 13. When the session time is half over, say to the students: "The session time is half over. Remember to use the information in the box at the beginning of your test booklet as you review your answers to open- response questions. Remember that you may use your reference sheet and your calculator at any time during this test session. Make sure that you do not skip any questions in this test session. When you are finished answering all of the questions and reviewing your work, return your test materials to me." 14. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Before I collect your booklets, I want to remind you that you were supposed to answer questions 22 through 42 during this session, the last question you answered should be on page 9 of your answer booklet, and you should make sure you have not skipped any questions. Remember, once you hand me your test materials, you will not be permitted to go back to session 2." Pause to allow students to check if they have skipped any questions. Then say: "Please put your pencil down and close your booklets. Place your reference sheet on your desk. If you need more time to answer any questions, raise your hand." 15. Note which students need more time and then tell the students they may lower their hands. 16. Pick up each student's answer booklet and then each test booklet and reference sheet. Verify that you have a used answer booklet and a used test booklet and reference sheet from each student. 17. Dismiss students who have completed session 2, according to the instructions given by your principal at the Test Administrators' Meeting. 18. For students who need more time to finish, follow the instructions given by your principal at your meeting. E. End of Session 2 Responsibilities 1. Verify that any students who filled in circles for their names, dates of birth, and SASIDs on the front covers of answer booklets have done so correctly. If not, correct the information on the front covers at this time. 2. Make a list of all students in your assigned group who were not tested. These students may take Mathematics retest session 2 during the make-up period. Return this list to your principal with other test materials. If all of the students assigned to you took Mathematics retest session 2, notify your principal of this. 3. Group booklets into the following separate piles: * used test booklets * used answer booklets * void answer booklets * void test booklets * Mathematics reference sheets * unassigned test materials 4. Immediately return all test materials and the list of students not tested to your principal using appropriate tracking documents, as instructed by your principal. Part VII Administering ELA Composition Retest Sessions A and B (Wednesday, March 5) A. Materials Needed for Sessions A and B Prior to testing, you will receive the following materials from your principal for students assigned to you: 1. Test Administrator's Manual 2. ELA Composition Test Booklets 3. ELA Composition/Reading Comprehension Combined Answer Booklets 4. Students' State-Assigned Student Identifiers (SASIDs), if applicable 5. Student ID Labels, if labels were not previously applied to answer booklets If your principal has instructed you to apply the Student ID Labels to answer booklets before testing, do so before the students arrive for testing. 6. A tracking form to assist you and your principal in maintaining the security of test materials You will also need to have the following materials available in your testing space prior to testing: 1. "Do Not Disturb" sign 2. English-language dictionary At least one English-language dictionary must be available in the testing space for student use during testing. The principal may choose to provide additional dictionaries so that each student has one for reference. If there are fewer than one per student, only one student at a time may use any dictionary. 3. printed copies of bilingual word-to-word dictionaries for current and former LEP students only 4. #2 pencils If applicable for any student in your assigned group, you will also receive Braille test materials, large-print test materials, and Kurzweil 3000 CDs. See Appendix B of this manual for additional information on the use of the Braille edition of the test; Appendix C for additional information on the use of the large- print edition of the test; Appendix D for additional information on signing the test for students who are deaf or hard of hearing; and Appendix E for additional information regarding typed responses. Follow the instructions included in the CD packet for students using Kurzweil 3000 CDs. All test booklets and answer booklets are secure materials and must be tracked properly from the time you receive them until you return them to your principal. You will likely receive more materials than needed for your group of students. Notify your principal immediately if you need additional materials. Set aside unassigned materials and keep them secure until you return them to your principal. B. Before Students Arrive 1. Prepare the testing space (see page 17). 2. Post the "Do Not Disturb" sign on the outside of the door of the testing space. 3. Write the names of your school and district on the board. C. As Students Arrive 1. Collect books from students who brought them to read in the event they finish their work before the end of the test session. Do not return these books to students until the end of the Composition retest. Due to the nature of the writing prompt, students taking the retest are not allowed to have books with them to read if they finish their work before the end of session A. 2. Approve any bilingual dictionaries brought by current and former LEP students to use during the test session. Approval must be strictly limited to printed copies of bilingual dictionaries that provide word-to-word translations WITHOUT definitions and in which there is no handwriting (refer to Appendix F). 3. Make sure that students do not have access to cell phones or other electronic devices during testing. 4. Make sure that students' desks are clear, except for dictionaries, including approved bilingual dictionaries, and #2 pencils. Students may also have highlighters and pens to write in their test booklets. D. Administer Session A To ensure that all students across the state have access to the same information and receive the same instructions, test administrators are required to read the following script verbatim to their students. 1. Say to the students: "Welcome to session A of the MCAS English Language Arts Composition retest. This is the first of two 45-minute test sessions that you will take today." 2. Distribute test booklets and say: "I will now distribute the English Language Arts Composition Test Booklets. Please do not open your booklet until I instruct you to do so." 3. Once the test booklets have been distributed, say: "Please pick up your test booklet and QUICKLY flip through the pages to see if there are any missing pages, blank pages, or pages that were printed upside down. Raise your hand if you have a test booklet with missing pages, blank pages, or upside-down pages." 4. Collect any defective booklets and write "VOID" in large letters on the front cover of each. Set aside these booklets to be returned to the principal. Give new booklets to those students who had defective booklets. 5. Once this is done, say: "On the front cover, print your name on the first line, above 'Student Name.' Print the school and district names on the second and third lines. The school and district names are written on the board for you to copy." Pause and check that students are completing this task correctly. 6. When ready, say: "During this session, you will write the first draft of a composition in your test booklet. In the next session, you will write a second, final composition in a separate answer booklet, which I will hand out at the beginning of that session. Remember that no scrap paper is allowed. However, you may use highlighters or pens in your test booklet during this session. You should also know that the first draft you write during this session will not be scored and that this test booklet will be destroyed following testing." 7. Then say: "You are allowed to use a dictionary during both of today's test sessions." Show students where the dictionary or dictionaries are located. If each student has been provided with a dictionary, it may be kept at her or his desk. If dictionaries will be shared, say: "Remember that only one student at a time may use an available dictionary." 8. Say to the students: "During this test session, you should use the space in your test booklet to * plan what you are going to write, * make notes or outlines and carry out other pre-writing activities, and * write a FIRST DRAFT of your composition. YOUR FINAL COMPOSITION WILL BE LIMITED TO FOUR PAGES. IT IS IMPORTANT THAT YOU PLAN ACCORDINGLY. You may use all of the space in the test booklet to plan your final composition. Please turn to page 1 in the booklet and review the scoring information printed there. Although your first draft will not be scored, if you use this information as you write your first draft, you will increase the likelihood of writing a composition that receives a high score. Part of your final composition score will be for correct spelling and grammar." Pause while students review the information. 9. Then say: "We're about to begin the test. If you have not finished your first draft when I signal the end of the session, you will be given more time to finish. If you finish your first draft before the end of the session, you should review your work. When you are satisfied with your work, bring all of your test materials to me. Be aware that the use of cell phones for any purpose is strictly prohibited. Cheating in any form is forbidden and will result in a failing score." 10. Then say: "Please turn to page 2 of your test booklet. Read the writing assignment silently, and begin writing your first draft now." 11. Circulate among the students while they write their drafts to see that they are working steadily and not using cell phones. It is your responsibility to ensure a secure testing environment. 12. When the session time is half over, say to the students: "The session is half over. Remember to use the scoring information on page 1 to review your work." 13. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Please close your test booklets. If you need more time to finish your first draft, raise your hand." 14. Note which students need more time and then tell the students they may lower their hands. Say to the students: "I will now pick up your test booklets. After I am sure that I have all test booklets, you will begin your break." 15. Pick up each test booklet. Verify that you have a used test booklet from each student. 16. For students who need more time to finish, follow the instructions given by your principal at your Test Administrator's Meeting. Students who do not need additional time must be supervised at all times. E. Supervised Break Retain students' test materials while they take a supervised break of approximately ten minutes. Instruct students not to discuss the test during the break. Be sure to keep test materials secure during the break. F. Administer Session B 1. Make sure students' desks are clear, except for dictionaries, including approved bilingual dictionaries used by LEP students, and #2 pencils. 2. Say to the students: "We are about to begin session B of the Composition retest. I will now distribute the English Language Arts combined answer booklets. Do not open your booklet until I instruct you to do so." 3. Distribute answer booklets. If Student ID Labels have already been applied to the answer booklets, make sure that you give each student her or his assigned answer booklet. 4. When the answer booklets have been distributed, say: "These answer booklets will be used for the Composition retest and also for the Reading Comprehension retest. Please pick up your answer booklet and quickly flip through the pages to see if there are missing pages, blank pages, or pages printed upside down. If you have an answer booklet with missing pages, blank pages, or pages printed upside down, raise your hand." 5. Collect any defective booklets and fill in the VOID circle on the back cover of each. Then write "VOID" in large letters across the front cover of the booklet. Set aside these booklets to be returned to the principal. Give new booklets to those students who had defective booklets. 6. If students will apply their own Student ID Labels, distribute the labels now. Instruct students to verify that the information on their labels is correct before they apply them. Any student who has a Student ID Label with incorrect information should return her or his label or pre-labeled answer booklet to you. Additional information must be completed on the front covers of unlabeled answer booklets for students without Student ID Labels or with labels that have incorrect SASIDs, according to the instructions in step 10 of this section. 7. When Student ID Labels have been applied, say: "Before beginning this test session, you will provide some information on the front cover of your answer booklet. It is extremely important that you complete all of this information CORRECTLY, and that you use ONLY a #2 pencil in your answer booklet. You may NOT use a pen or any other writing instrument. At the top of the front cover, print the school name on the first line and the district name on the second line. I have written the school and district names on the board." Pause and check that students are completing the information correctly on the front covers of their answer booklets. 8. Then say: "Below the information you just printed is the title 'Student Name Grid.' Print the letters of your LAST name in the boxes below that title. Write one letter in each box, starting in the first box on the left. Between the printed words 'Last Name' and 'First Name,' you will see a dividing line. If your name is longer than the space provided, fill in as much as will fit in front of the dividing line. If your last name has a hyphen, write the two names together as one word, without the hyphen." Pause for students to complete this section. 9. Then say: "Print the letters of your FIRST name, starting with the box to the right of the dividing line. Do NOT write your nickname or use a different spelling of your name than usual. If your first name has a hyphen, write the two names together as one word, without the hyphen. Print your middle initial in the last box, under 'MI.' " Pause for students to complete this section. 10. If all of the students in your assigned group are using answer booklets with Student ID Labels, skip to step 11. Otherwise, continue with step 10. Say to the students: "If your answer booklet does not have a Student ID Label on the lower right corner, you will now fill in the circles under each letter that you printed under the 'STUDENT NAME GRID.' Whenever you fill in circles, it is important to COMPLETELY fill the circles and make DARK MARKS. It is also important to erase COMPLETELY any mark you want to change and any stray marks on the page." Pause and check that students are completing this task correctly. Say: "On the upper right side of the page, there is a section labeled 'BIRTHDATE,' with abbreviations for the months of the year. Fill in the circle to the right of the MONTH in which you were born. For example, if your birthday is in August, you will fill in the '8' circle to the right of A-U-G. Next, print the two numbers for the DAY on which you were born, one in each box underneath the word 'DAY.' If your birthdate is a single number, print a zero first. For example, if your birthday is on the second of the month, you will print the numbers 'zero, two' in the boxes underneath 'DAY.' Now print the numbers of the YEAR in which you were born in the boxes underneath 'YEAR.' Last, underneath each number you printed, fill in the circle that contains the same number." Pause and check that students are completing this task correctly. If students will be filling in their own SASIDs, say: "Locate the box labeled 'STATE-ASSIGNED STUDENT IDENTIFIER.' I will provide each of you with your State-Assigned Student Identifier number so you can write the information and fill in the appropriate circles." 11. Once those students who are using answer booklets without Student ID Labels have completed the required information, say: "I will now distribute your test booklets. Do not open your booklet until I instruct you to do so." 12. Distribute the test booklets to their original owners. Note: It is your responsibility to ensure that each student receives her or his own original test booklet. 13. Once the test booklets have been distributed, say: "Make sure you have your own test booklet. If you have someone else's booklet, raise your hand now." If any students raise their hands, give them their correct booklets. 14. Then say: "During this test session, you will write a final composition that is based on the first draft you wrote during session A. This time, you will write in your answer booklet. You must use only a #2 pencil. If you use any other writing instrument in your answer booklet, your composition may not be scored. The answer booklet provides four pages on which to write your final composition. YOU MUST LIMIT YOUR WRITING TO THESE FOUR PAGES; BE SURE TO PLAN ACCORDINGLY. The first draft you wrote in your test booklet will not be scored, and your test booklet will be destroyed following test administration. Remember that no scrap paper is allowed. You may use a dictionary during this test session, and you may review the scoring information on page 1 of your test booklet as you write your final composition. Also remember that part of your final composition score will be for correct spelling and grammar." 15. Say to the students: "This test session is scheduled to be 45 minutes long. If you have not finished your final composition by the end of that time, you will be given additional time to finish. If you finish your composition before the end of the session, you should review your work. When you are satisfied with your work, bring all of your test materials to me. Be aware that the use of cell phones for any purpose is strictly prohibited. Cheating in any form is forbidden and will result in a failing score." 16. Then say: "Open your answer booklet to page 2. You may begin writing your final composition on that page now." 17. Circulate among the students while they take the test to see that they are working steadily, are not using cell phones, and writing in their answer booklets. It is your responsibility to ensure a secure testing environment. 18. When the session time is half over, say to the students: "This session is half over. Remember to use the scoring information on page 1 of your test booklet to help you review your composition." 19. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Please put down your pencil and close both of your booklets. If you need more time to finish your composition, raise your hand." 20. Note which students need more time and then tell the students they may lower their hands. 21. Pick up each student's answer booklet and then each student's test booklet. Verify that you have collected a used answer booklet and a used test booklet from each student. 22. Dismiss students who have completed their final compositions, according to the instructions given by your principal at the Test Administrators' Meeting. 23. For students who need more time to finish, follow the instructions given by your principal. G. Responsibilities Following the ELA Composition Retest 1. Verify that any students who filled in circles for their names, dates of birth, and SASIDs on the front covers of answer booklets have done so correctly. If not, correct the information on the front covers at this time. 2. Make a list of all students in your assigned group who were not tested. Return this list to your principal. If all the students assigned to you took the ELA Composition retest, notify your principal of this. Based on guidelines in the Principal's Administration Manual, your principal will determine whether students who were absent for the ELA Composition retest will be allowed to take the test on another day before March 11. 3. Group booklets into the following separate piles: * used test booklets * used answer booklets * void answer booklets * void test booklets * unassigned test materials 4. Immediately return all test materials and the list of students not tested to your principal using appropriate tracking documents, as instructed by your principal. Part VIII Administering ELA Reading Comprehension Retest Sessions 1 and 2 (Thursday, March 6) A. Materials Needed for Sessions 1 and 2 Prior to testing, you will receive the following materials from your principal for students assigned to you: 1. Test Administrator's Manual 2. ELA Reading Comprehension Test Booklets, sessions 1 and 2 3. ELA Composition/Reading Comprehension Combined Answer Booklets If there are students in your assigned group who do not have answer booklets with the front covers completed, these students will need to complete the front covers of their answer booklets. Instructions for completing the front covers of answer booklets appear in this manual on pages 42-44 (steps 4-10). 4. optional: grade 10 ELA Reading Comprehension practice tests (if not previously administered) 5. Students' State-Assigned Student Identifiers (SASIDs), if applicable 6. Student ID Labels, if labels were not previously applied to answer booklets 7. A tracking form to assist you and your principal in maintaining the security of test materials You will also need to have the following materials available in your testing space prior to testing: 1. "Do Not Disturb" sign 2. printed copies of bilingual word-to-word dictionaries for current and former LEP students only 3. #2 pencils If applicable for any student in your assigned group, you will also receive Braille test materials, large-print test materials, and/or Kurzweil 3000 CDs. See Appendix B of this manual for additional information on the use of the Braille edition of the test; Appendix C for additional information on the use of the large- print edition of the test; Appendix D for additional information on signing the test for students who are deaf or hard of hearing; and Appendix E for additional information regarding typed responses. Follow the instructions included in the CD packet for students using Kurzweil 3000 CDs. All test booklets and answer booklets are secure materials and must be tracked properly from the time you receive them until you return them to your principal. You will likely receive more materials than needed for your group of students. Notify your principal immediately if you need additional materials. Set aside unassigned materials and keep them secure until you return them to your principal. NOTE: English-language dictionaries are NOT allowed during the ELA Reading Comprehension retest. B. Before Students Arrive 1. Prepare the testing space (see page 17). 2. Post the "Do Not Disturb" sign on the outside of the door to your testing space. 3. Write the names of your school and district on the board. C. As Students Arrive 1. Collect books from students who brought them to read in the event they finish their work before the end of the test session. 2. Approve any bilingual dictionaries brought by current and former LEP students to use during the test session. Approval must be strictly limited to printed copies of bilingual dictionaries that provide word-to-word translations WITHOUT definitions and in which there is no handwriting (refer to Appendix F). All other dictionaries are prohibited during this session. 3. Make sure that students do not have access to cell phones or other electronic devices during testing. 4. Make sure that students' desks are clear, except for approved bilingual dictionaries and #2 pencils. Students may also have highlighters and pens to use in their test booklets. D. Administer Session 1 To ensure that all students across the state have access to the same information and receive the same instructions, test administrators are required to read the following script verbatim to their students. 1. Say to the students: "We are about to begin the MCAS Reading Comprehension retest. This is the first of three sessions. You will take sessions 1 and 2 today and session 3 tomorrow." 2. Distribute the answer booklets to their original owners and say: "The answer booklets that I am handing you now are the combined English Language Arts answer booklets in which you have already written your compositions. Do not open your answer booklets until I instruct you to do so." Note: It is your responsibility to ensure that each student receives her or his own original answer booklet. 3. Once the answer booklets have been distributed, say: "Make sure you have your own answer booklet. If you have someone else's answer booklet, raise your hand now." If any students raise their hands, give them their correct answer booklets. 4. Then say: "I will now distribute the test booklets for sessions 1 and 2. Do not open your booklet until I instruct you to do so." 5. Once the test booklets have been distributed, say: "Please pick up your test booklet and QUICKLY flip through the pages to see if there are any missing pages, blank pages, or pages that were printed upside down. Please raise your hand if you have a test booklet with missing pages, blank pages, or upside-down pages." 6. Collect any defective booklets and write "VOID" in large letters on the front cover of each. Set aside the booklets to be returned to your principal. Give new booklets to those students who had defective booklets. 7. Once this is done, say: "On the front cover, print your name on the first line, above 'Student Name.' Print the school and district names on the second and third lines. The school and district names are written on the board for you to copy." Pause and check that students are completing this task correctly. 8. Then say: "During this test session, you will answer questions 1-15, which consist of multiple-choice questions and open-response questions. To answer a multiple-choice question, you will choose the best answer-either A, B, C, or D-and mark your choice by filling in the circle in your answer booklet. Remember to fill in the circle completely and make a dark mark. It is also important to erase COMPLETELY any mark you want to change. To answer an open-response question, you will write on lines that are in a large answer box on the page. Words that you write outside the answer box will NOT be included in your score. Your answers to open-response questions will not be scored for spelling or grammar. You should try your best to use proper spelling and grammar, but your score will not be lowered if you make a mistake in spelling or grammar. Remember to read open-response questions CAREFULLY and answer them COMPLETELY. If an open-response question has more than one part or asks for more than one answer, be sure to answer EVERY part of the question. Please open your test booklet to the inside front cover for important instructions. The information in the box on the right-hand page will help you to answer open-response questions. You are allowed to turn back to this page at any time during testing to remind yourself of how to answer open- response questions. Please read the information in the box now." Pause while students review the information. 9. Say to the students: "You may not use an English-language dictionary during the Reading Comprehension retest. No scrap paper is allowed. You must mark all of your answers in your answer booklet. Answers written in your test booklet will not be scored, and your test booklet will be destroyed following test administration. You may use highlighters or pens to help you in your test booklet, BUT you must write ALL of your responses in your answer booklet using a #2 pencil ONLY. If you use any other writing instrument or leave any stray marks in your answer booklet, your answers may not be scored." 10. Say to the students: "This test session is scheduled to be 45 minutes long. If you have not finished answering the questions at the end of that time, you will be given more time to finish. Once you begin the test, each page for this session will say 'GO ON' at the bottom right corner of the page. Keep answering questions until you have answered the last question on page 9 of your test booklet, which says 'STOP' at the bottom. If you finish answering the questions before the end of the test session, you should review your work for this session. Remember that you may turn back to the beginning of the test booklet to review the information there. However, you may NOT look ahead to session 2. Any answers you make during this session to questions from session 2 may not be scored. If you are satisfied with your work and you brought a book to read, bring your test materials to me to exchange for your book. Be aware that the use of cell phones for any purpose is strictly prohibited. Cheating in any form is forbidden and will result in a failing score." 11. Then say: "Open your answer booklet to page 7. You will mark your answers for test session 1 beginning on this page. Now open your test booklet to page 1, which says 'English Language Arts Reading Comprehension: Session 1' at the top. You may begin test session 1 now." 12. Circulate among the students while they take the test to see that they are working steadily, are not using cell phones, and are in the correct section of their test booklets and answer booklets. It is your responsibility to ensure a secure testing environment. 13. When the session time is half over, say to the students: "The session time is half over. Remember to use the information in the box at the beginning of your test booklet as you review your answers to open- response questions. Make sure that you do not skip any questions in this test session. When you are finished answering all of the questions and reviewing your work, return your test materials to me." 14. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Before I collect your booklets, I want to remind you that you were supposed to answer questions 1 through 15 during this session, the last question you answered should be on page 8 of your answer booklet, and you should make sure you have not skipped any questions. Remember, once you hand me your test materials, you will not be permitted to go back to session 1." Pause to allow students to check if they have skipped any questions. Then say: "Please put your pencil down and close your booklets. If you need more time to answer any questions, raise your hand." 15. Note which students need more time and then tell the students they may lower their hands. 16. Pick up each student's answer booklet and then each test booklet. Verify that you have a used answer booklet and a used test booklet from each student. 17. Dismiss students who have completed session 1, according to the instructions given by your principal at the Test Administrators' Meeting. Remind students of when session 2 will begin. 18. For students who need more time to finish, follow the instructions given by your principal at your meeting. E. End of Session 1 Responsibilities 1. Make a list of all students in your assigned group who were not tested. These students may take ELA Reading Comprehension retest session 1 during the make-up period. Return this list to your principal with other test materials. If all the students assigned to you took ELA Reading Comprehension retest session 1, notify your principal of this. 2. Group booklets into the following separate piles: * used test booklets * used answer booklets * void answer booklets * void test booklets * unassigned test materials * practice tests (if applicable) 3. Securely store all test materials until session 2 is administered as instructed by your principal. Remember to keep the tracking documents with test materials. F. Administer Session 2 1. Make sure that the "Do Not Disturb" sign is posted on the outside of the door to your testing space. 2. Collect books from students who brought them to read in the event they finish their work before the end of the test session. 3. Approve any bilingual dictionaries brought by current or former LEP students to use during the test session. Approval must be strictly limited to printed copies of bilingual dictionaries that provide word-to-word translations WITHOUT definitions and in which there is no handwriting (refer to Appendix F). All other dictionaries are prohibited during this session. 4. Make sure that students' desks are clear, except for approved bilingual dictionaries and #2 pencils. Students may also have highlighters and pens to use in their test booklets. Make sure that students do not have access to cell phones or other electronic devices during testing. 5. To ensure that all students across the state have access to the same information and receive the same instructions, test administrators are required to read the following script verbatim to their students. Say to the students: "We are about to begin test session 2 of the MCAS Reading Comprehension retest. This is the second of three test sessions and is the last test session you will take today. You will take session 3 tomorrow." 6. Distribute the answer booklets to their original owners and say: "The answer booklets I am handing you now are the ones you have been using. Do not open your booklet until I instruct you to do so." Note: It is your responsibility to ensure that each student receives her or his own original answer booklet. 7. Once the answer booklets have been distributed, say: "Make sure you have your own answer booklet. If you have someone else's answer booklet, raise your hand now." If any students raise their hands, give them their correct answer booklets. 8. Distribute the test booklets to their original owners and say: "I am now distributing your test booklets. Do not open your booklet until I instruct you to do so." Note: It is your responsibility to ensure that each student receives her or his own original test booklet. 9. Once the test booklets have been distributed, say: "Make sure you have your own test booklet. If you have someone else's booklet, raise your hand now." If any students raise their hands, give them their correct booklets. 10. Say to the students: "During this test session, you will answer questions 16-27, which consist of multiple-choice questions and an open-response question. To answer a multiple-choice question, you will choose the best answer- either A, B, C, or D-and mark your choice by filling in the circle in your answer booklet. Remember to fill in the circle completely and make a dark mark. It is also important to erase COMPLETELY any mark you want to change. To answer an open-response question, you will write on lines that are in a large answer box on the page. Words that you write outside the answer box will NOT be included in your score. Your answers to open-response questions will not be scored for spelling or grammar. You should try your best to use proper spelling and grammar, but your score will not be lowered if you make a mistake in spelling or grammar. Remember to read open-response questions CAREFULLY and answer them COMPLETELY. If an open-response question has more than one part or asks for more than one answer, be sure to answer EVERY part of the question. Please open your test booklet to the beginning and review the information in the box. You are allowed to turn back to this page at any time during testing to remind yourself of how to answer open-response questions." Pause while students review the information. 11. Say to the students: "You may not use an English-language dictionary during the Reading Comprehension retest. Remember that no scrap paper is allowed. You must mark all of your answers in your answer booklet. Answers written in your test booklet will not be scored, and your test booklet will be destroyed following test administration. You may use highlighters or pens to help you in your test booklet, BUT you must write All of your responses in your answer booklet using a #2 pencil ONLY. If you use any other writing instrument or leave any stray marks in your answer booklet, your answers may not be scored." 12. Then say: "This test session is scheduled to be 45 minutes long. If you have not finished answering the questions at the end of that time, you will be given additional time to finish. Once you begin the test, each page for this session will say 'GO ON' at the bottom right corner of the page. Keep answering questions until you have answered the last question in your test booklet. If you finish answering the questions before the end of the test session, you should review your work for this session. Remember that you may turn back to the beginning of the test booklet to review the information in the box there. However, you may NOT review the first session. Any answers you make during this session to questions from session 1 may not be scored. If you are satisfied with your work and you brought a book to read, bring your test materials to me to exchange for your book. Be aware that the use of cell phones for any purpose is strictly prohibited. Cheating in any form is forbidden and may result in a failing score." 13. Then say: "Open your answer booklet to page 10. You will mark your answers for test session 2 beginning on this page. Now open your test booklet to page 10, which says 'English Language Arts Reading Comprehension: Session 2' at the top. The first question in this session is #16. You may begin test session 2 now." 14. Circulate among the students while they take the test to see that they are working steadily, are not using cell phones, and are in the correct section of their test booklets and answer booklets. It is your responsibility to ensure a secure testing environment. 15. When the session time is half over, say to the students: "The session time is half over. Remember to use the information in the box at the beginning of your test booklet as you review your answers to open- response questions. Make sure that you do not skip any questions in this test session. When you are finished answering all of the questions and reviewing your work, return your test materials to me." 16. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Before I collect your booklets, I want to remind you that you were supposed to answer questions 16 through 27 during this session, the last question you answered should be on page 11 of your answer booklet, and you should make sure you have not skipped any questions. Remember, once you hand me your test materials, you will not be permitted to go back to session 2." Pause to allow students to check if they have skipped any questions. Then say: "Please put your pencil down and close your booklets. If you need more time to answer any questions, raise your hand." 17. Note which students need more time and then tell the students they may lower their hands. 18. Pick up each student's answer booklet and then each student's test booklet. Verify that you have a used answer booklet and a used test booklet from each student. 19. Dismiss students who have completed session 2, according to the instructions given by your principal at the Test Administrators' Meeting. 20. For students who need more time to finish, follow the instructions given by your principal at your meeting. G. End of Session 2 Responsibilities 1. Make a list of all students in your assigned group who were not tested. These students will need to take ELA Reading Comprehension retest sessions 1 and 2 during the make-up period. Return this list to your principal with other test materials. If all the students assigned to you took ELA Reading Comprehension retest sessions 1 and 2, notify your principal of this. 2. Group booklets into the following separate piles: * used test booklets * used answer booklets * void answer booklets * void test booklets * unassigned test materials 3. Immediately return all test materials and the list of students not tested to your principal using appropriate tracking documents, as instructed by your principal. Part IX Administering ELA Reading Comprehension Retest Session 3 (Friday, March 7) A. Materials Needed for Session 3 Prior to testing, you will receive the following materials from your principal for students assigned to you: 1. Test Administrator's Manual 2. ELA Reading Comprehension Test Booklets, session 3 3. ELA Composition/Reading Comprehension Combined Answer Booklets If there are students in your assigned group who do not have answer booklets with the front covers completed, these students will need to complete the front covers of their answer booklets. Instructions for completing the front covers of answer booklets appear in this manual on pages 42-44 (steps 4-10). 4. Students' State-Assigned Student Identifiers (SASIDs), if applicable 5. Student ID Labels, if labels were not previously applied to answer booklets 6. A tracking form to assist you and your principal in maintaining the security of test materials You will also need to have the following materials available in your testing space prior to testing: 1. "Do Not Disturb" sign 2. printed copies of bilingual word-to-word dictionaries for current and former LEP students only 3. #2 pencils If applicable for any student in your assigned group, you will also receive Braille test materials, large-print test materials, and/or Kurzweil 3000 CDs. See Appendix B of this manual for additional information on the use of the Braille edition of the test; Appendix C for additional information on the use of the large- print edition of the test; Appendix D for additional information on signing the test for students who are deaf or hard of hearing; and Appendix E for additional information regarding typed responses. Follow the instructions included in the CD packet for students using Kurzweil 3000 CDs. All test booklets and answer booklets are secure materials and must be tracked properly from the time you receive them until you return them to your principal. You will likely receive more materials than needed for your group of students. Notify your principal immediately if you need additional materials. Set aside unassigned materials and keep them secure until you return them to your principal. B. Before Students Arrive 1. Prepare the testing space (see page 17). 2. Post the "Do Not Disturb" sign on the outside of the door to your testing space. 3. Write the names of your school and district on the board. C. As Students Arrive 1. Collect books from students who brought them to read in the event that they finish their work before the end of the test session. 2. Approve any bilingual dictionaries brought by current and former LEP students to use during the test session. Approval must be strictly limited to printed copies of bilingual dictionaries that provide word-to-word translations WITHOUT definitions and in which there is no handwriting (refer to Appendix F). All other dictionaries are prohibited during this session. 3. Make sure that students do not have access to cell phones or other electronic devices during testing. 4. Make sure that students' desks are clear, except for approved bilingual dictionaries and #2 pencils. Students may also have highlighters and pens to use in their test booklets. D. Administer Session 3 To ensure that all students across the state have access to the same information and receive the same instructions, test administrators are required to read the following script verbatim to their students. 1. Say to the students: "We are about to begin session 3 of the MCAS Reading Comprehension retest. This is the last of three test sessions." 2. Distribute the answer booklets to their original owners and say: "I am now passing out the answer booklets you have used for the past 2 days. Do not open your answer booklet until I instruct you to do so." Note: It is your responsibility to ensure that each student receives her or his own original answer booklet. 3. Once the answer booklets have been distributed, say: "Make sure you have your own answer booklet. If you have someone else's answer booklet, raise your hand now." If any students raise their hands, give them their correct answer booklet. 4. Then say: "I will now distribute your session 3 test booklets. Do not open your booklet until I instruct you to do so." 5. Once the retest booklets have been distributed, say: "Please pick up your test booklet and QUICKLY flip through the pages to see if there are any missing pages, blank pages, or pages that were printed upside down. Please raise your hand if you have a test booklet with missing pages, blank pages, or upside-down pages." 6. Collect any defective booklets and write "VOID" in large letters on the front cover of each. Set aside the booklets to be returned to the principal. Give new booklets to those students who had defective booklets. 7. Once this is done, say: "On the front cover, print your name on the first line, above 'Student Name.' Print the school and district names on the second and third lines. The school and district names are written on the board for you to copy." Pause and check that students are completing this task correctly. 8. Then say: "During this test session, you will answer questions 28-40, which consist of multiple-choice questions and an open-response question. To answer a multiple-choice question, you will choose the best answer-either A, B, C, or D-and mark your choice by filling in the circle in your answer booklet. Remember to fill in the circle completely and make a dark mark. It is also important to erase COMPLETELY any mark you want to change. To answer an open-response question, you will write on lines that are in a large answer box on the page. Words that you write outside the answer box will NOT be included in your score. Your answers to open-response questions will not be scored for spelling or grammar. You should try your best to use proper spelling and grammar, but your score will not be lowered if you make a mistake in spelling or grammar. Remember to read open-response questions CAREFULLY and answer them COMPLETELY. If an open-response question has more than one part or asks for more than one answer, be sure to answer EVERY part of the question. Please open your test booklet to the beginning and review the information in the box. You are allowed to turn back to this page at any time during testing to remind yourself of how to answer open-response questions, but you may not turn back to any other session in your answer booklet." Pause while students review the information. 9. Say to the students: "You may not use an English-language dictionary during the Reading Comprehension retest. Remember that no scrap paper is allowed. You must mark all of your answers in your answer booklet. Answers written in your test booklet will not be scored, and your test booklet will be destroyed following test administration. You may use highlighters or pens to help you in your test booklet, BUT you must write ALL of your responses in your answer booklet using a #2 pencil ONLY. If you use any other writing instrument or leave any stray marks in your answer booklet, your answers may not be scored." 10. Say to the students: "This test session is scheduled to be 45 minutes long. If you have not finished answering the questions at the end of that time, you will be given more time to finish. Once you begin the test, each page for this session will say 'GO ON' at the bottom right corner of the page. Keep answering questions until you have answered the last question in your session 3 test booklet. If you finish answering the questions before the end of the test session, you should review your work for this session. Remember that you may turn back to the beginning of the test booklet to review the information there. If you are satisfied with your work and you brought a book to read, bring your test materials to me to exchange for your book. Be aware that the use of cell phones for any purpose is strictly prohibited. Cheating in any form is forbidden and will result in a failing score." 11. Then say: "Open your answer booklet to page 13. You will mark your answers for test session 3 beginning on this page. Now open your test booklet to page 1, which says 'English Language Arts Reading Comprehension: Session 3' at the top. The first question in this session is 28. You may begin test session 3 now." 12. Circulate among the students while they take the test to see that they are working steadily, are not using cell phones, and are in the correct section of their answer booklets. It is your responsibility to ensure a secure testing environment. 13. When the session time is half over, say to the students: "The session time is half over. Remember to use the information in the box at the beginning of your test booklet as you review your answers to open- response questions. Make sure you do not skip any questions in this test session. When you are finished answering all of the questions and reviewing your work, return your test materials to me." 14. At the end of the session, say to the students: "This is the end of the time scheduled for this session. Before I collect your booklets, I want to remind you that you were supposed to answer questions 28 through 40 during this session, the last question you answered should be on page 14 of your answer booklet, and you should make sure you have not skipped any questions. Remember, once you hand me your test materials, you will not be permitted to go back to session 3." Pause to allow students to check if they have skipped any questions. Then say: "Please put your pencil down and close your booklets. If you need more time to answer any questions, raise your hand." 15. Note which students need more time and then tell the students they may lower their hands. 16. Pick up each student's answer booklet and then each student's test booklet. Verify that you have a used answer booklet and a used test booklet from each student. 17. Dismiss students who have completed session 3, according to the instructions given by your principal at the Test Administrators' Meeting. 18. For students who need more time to finish, follow the instructions given by your principal at your meeting. E. End of Session 3 Responsibilities 1. Verify that any students who filled in circles for their names, dates of birth, and SASIDs on the front covers of their answer booklets have done so correctly. If not, correct the information on the front covers at this time. 2. Make a list of all students in your assigned group who were not tested. These students will need to take ELA Reading Comprehension retest session 3 during the make-up period. Return this list to your principal with other test materials. If all the students assigned to you took ELA Reading Comprehension retest session 3, notify your principal of this. 3. Group booklets into the following separate piles: * used test booklets * used answer booklets * void answer booklets * void test booklets * unassigned test materials 4. Immediately return all test materials and the list of students not tested to your principal using appropriate tracking documents, as instructed by your principal. Appendix A Administering the English/Spanish Version of the Mathematics Retest A. Administer the Practice Test 1. Distribute the practice test to each student and say: "No abran su prueba de practica hasta que yo les indique." 2. When the tests have been distributed, say: "La prueba de practica que les acabo de entregar les ayudara a entender como y dónde responder a las preguntas de las pruebas MCAS. La prueba de practica contiene los mismos tipos de preguntas que las pruebas reales, pero las respuestas a las preguntas de esta prueba de practica no afectarán de ninguna manera las puntuaciones en las pruebas MCAS. Pueden abrir sus pruebas, leer las instrucciones y empezar la prueba de practica." You may assist students during the practice test session. Be sure that students in your group clearly understand * how to fill in multiple-choice answer circles completely and correctly * where and how to respond to short-answer questions * how to answer open-response questions completely, including how to respond to open-response questions that have more than one part to answer and label This is the ONLY session in which you may help the students while they are answering questions. After students have completed their work on the practice test, you may review their answers with them. You may NOT answer student questions once students have begun the actual MCAS tests. 3. When students have completed the practice tests, collect the tests for return to the principal. B. Administer Session 1 [No calculator symbol] 1. Say to the students: "Bienvenidos a la sesion 1 de la Prueba de reevaluacion de Matematicas de MCAS. Esta es la primera de dos sesiones de 60 minutos. La segunda sesion se tomara manana." 2. Then say: "Ahora distribuire los folletos de respuestas. Por favor, no abran su folleto de respuestas hasta que yo les indique." Distribute answer booklets. If Student ID Labels have already been applied to the answer booklets, make sure that you give each student her or his assigned answer booklet. 3. When the answer booklets have been distributed, say: "Por favor tomen su folleto de respuestas y revisenlo RAPIDAMENTE para asegurarse de que no le falten paginas, ni tenga paginas en blanco o impresas al reves. Por favor, levanten la mano si encuentran que a su folleto de respuestas le faltan paginas o si encuentran paginas en blanco o paginas impresas al reves." 4. Collect any defective booklets and fill in the VOID circle on the back cover of each. Then write "VOID" in large letters on the front cover of each. Set aside these booklets to be returned to the principal. Give new booklets to those students who had defective booklets. 5. If students will apply their own Student ID Labels, distribute the labels now. Instruct students to verify that the information on their labels is correct before they apply them. Any student who has a Student ID Label with incorrect information should return her or his label or pre-labeled answer booklet to you. Additional information must be completed on the front covers of unlabeled answer booklets for students without Student ID Labels or with labels that have incorrect SASIDs according to the instructions you will give in step 9 of this section. 6. When Student ID Labels have been applied, say: "Antes de comenzar esta sesion de la prueba, deben completar algunos datos en la portada de su folleto de respuestas. Es sumamente importante que completen toda esta informacion CORRECTAMENTE y que usen SOLAMENTE lapiz #2 en su folleto de respuestas. NO deben usar bolígrafos ni otros instrumentos de escritura. En la parte superior de la portada, escriban el nombre de su escuela en la primera linea y el nombre del distrito en la segunda linea. Pueden copiar los nombres de la escuela y del distrito que escribi en la pizarra." Pause and check that students are completing the information correctly on the front covers of their answer booklets. 7. Then say: "Debajo de los datos que acaban de escribir se encuentra el titulo 'CUADRICULA PARA EL NOMBRE DEL ESTUDIANTE.' Escriban las letras de su APELLIDO en las casillas que Estan debajo de ese titulo. Escriban una letra en cada casilla, comenzando en la primera casilla del lado izquierdo. Observen la linea divisoria entre la palabra 'APELLIDO' y la palabra 'NOMBRE.' Si su nombre no cabe en el espacio provisto, escriban las letras que quepan antes de la linea divisoria. Si su apellido incluye un guion, escriban las dos partes sin guion, como una sola palabra." Pause for students to complete this section. 8. Then say: "Escriban las letras de su PRIMER nombre comenzando en la primera casilla que se encuentra a la derecha de la linea divisoria. NO escriban sobrenombres ni escriban su nombre de una manera diferente a la habitual. Si su nombre contiene un guion, escriban las dos partes juntas sin guion, como una sola palabra. Escriban la inicial de su segundo nombre en la ultima casilla, bajo la letra 'I.' " Pause for students to complete this section. 9. If all of the students in your assigned group are using answer booklets with Student ID Labels, skip to step 10. Otherwise, continue with step 9. Say to the students: "Si su folleto de respuestas no tiene una etiqueta de identificacion del estudiante en la esquina inferior derecha, ahora rellenaran los circulos debajo de cada una de las letras que escribieron debajo del titulo 'CUADRICULA PARA El NOMBRE DEl ESTUDIANTE.' Cuando rellenan circulos, es importante llenarlos COMPLETAMENTE y hacer MARCAS OSCURAS. Tambien es importante que borren COMPLETAMENTE cualquier marca que quieran cambiar y cualquier marca que hayan hecho accidentalmente en la pagina." Pause and check that students are completing this task correctly. Say: "En la esquina superior derecha de la pagina, hay una seccion titulada 'FECHA DE NACIMIENTO' con las abreviaturas de los meses del ano. Rellenen el círculo que Esta a la derecha del MES en que nacieron. Por ejemplo, si nacieron en agosto, deben rellenar el circulo '8' a la derecha de 'A-G-O.' Despues escriban los dos numeros de su DIA de nacimiento, uno en cada casilla debajo de la palabra 'DIA.' Si su fecha de nacimiento contiene un solo numero, escriban un cero antes de ese numero. Por ejemplo, si su fecha de nacimiento es el 2 de agosto, deberan escribir los numeros 'cero, dos' en las casillas debajo de la palabra 'DIA.' Ahora escriban los numeros del ANO en que nacieron en la casilla debajo de la palabra 'ANO.' Por ultimo, debajo de cada numero que escribieron para el DIA y el ANO, rellenen el círculo que contiene el mismo numero." Pause and check that students are completing this task correctly. If students will be filling in their own SASIDs, say: "Localicen el recuadro titulado 'NUMERO DE IDENTIFICACION DEL ESTUDIANTE ASIGNADO POR El ESTADO.' Yo les proporcionare sus numeros de identificacion del estudiante asignados por el estado para que escriban los datos y rellenen los circulos correspondientes." 10. Once those students who are using answer booklets without Student ID Labels have completed the required information, say: "Ahora distribuire los folletos de prueba de Matematicas y las hojas de referencia. No abran su folleto hasta que yo les indique." 11. Once the test booklets and reference sheets have been distributed, say: "Por favor, tomen su folleto de respuestas y revisenlo RAPIDAMENTE para asegurarse de que no le falten paginas, ni tenga paginas en blanco o impresas al reves. Por favor, levanten la mano si encuentran que a su folleto de respuestas le faltan paginas o tiene paginas en blanco o paginas impresas al reves." 12. Collect any defective booklets and write "VOID" in large letters on the front cover of each. Set aside the booklets to be returned to your principal. Give new booklets to those students who had defective booklets. 13. Once this is done, say: "En la portada, escriban su nombre en la primera linea, arriba de donde dice 'Nombre del estudiante.' Escriban el nombre de su escuela en la segunda linea y el nombre del distrito en la tercera linea. Pueden copiar los nombres de la escuela y del distrito que escribi en la pizarra." Pause and check that students are completing this task correctly. 14. Then say: "Ahora tomen la Hoja de referencia de Matematicas y escriban su nombre en la esquina superior derecha." 15. Then say: "En esta sesion responderan a las preguntas 1 a 21, que consisten en preguntas de seleccion multiple, de respuesta corta y de desarrollo. Para responder a las preguntas de seleccion multiple, deberan escoger la mejor respuesta-entre las opciones A, B, C y D-y marcar su seleccion llenando el círculo que corresponde a esa letra en el folleto de respuestas. Recuerden rellenar el círculo completamente haciendo una marca oscura. Tambien es importante que borren COMPLETAMENTE cualquier marca que quieran cambiar. Para responder a las preguntas de respuesta corta, deberan escribir la respuesta en un recuadro provisto en el folleto de respuestas. Todas las notas y cálculos para las preguntas de respuesta corta deben hacerse en el folleto de prueba, no en el folleto de respuestas. Para responder a las preguntas de desarrollo, deberan escribir la respuesta en los renglones del recuadro grande que Esta en la pagina correspondiente. Las palabras que escriban fuera del recuadro de respuesta NO se tendran en cuenta al calificar la prueba. En las paginas del folleto de respuestas en las que deben contestar las preguntas de desarrollo hay unas cuadriculas pequenas. Algunas preguntas de desarrollo requieren que se usen estas cuadriculas. Si la pregunta no requiere que se use la cuadrícula, igualmente la pueden usar o pueden escribir sobre la cuadrícula si lo desean. La ortografía y la gramática de las respuestas a las preguntas de desarrollo no se tendran en cuenta al calificar la respuesta. Si bien los errores ortograficos y gramaticales no haran que disminuya su puntuacion, deben hacer todo lo posible por aplicar las reglas ortograficas y gramaticales apropiadas. Recuerden leer las preguntas de desarrollo CON ATENCION y responderlas COMPLETAMENTE. Si alguna pregunta de desarrollo se divide en varias partes o requiere mas de una respuesta, asegurense de responder a TODAS las partes de la pregunta y de ROTULAR cada parte de la respuesta con las letras 'a,' 'b,' etc. Por favor, abran su folleto de prueba en la portada interna para leer instrucciones importantes. La informacion del recuadro en la pagina siguiente les ayudara a responder a las preguntas de desarrollo. Pueden consultar esta pagina en cualquier momento durante la prueba para recordar como deben responder a las preguntas de desarrollo. Por favor lean ahora la informacion del recuadro." Pause while students read the informa