Reminder the eligible child count window for FY19 for proportionate share is from October 1, 2017 to December 1, 2017.
After completion of timely and meaningful consultation, child find activities, and eligibility determinations, districts conduct the child count to be used in calculating proportionate share. Districts must determine the child count of students ages 3-21 on any date between October 1 and December 1, inclusive, of each year. The child count is used to determine the amount that the district must spend providing special education and related services to parentally-placed private school children with disabilities in the subsequent fiscal year. The child count is the number of eligible students who are privately-enrolled or home schooled and educated within the district, not the number of such students receiving services. Preschool aged children are considered to be parentally-placed private school students if they are enrolled in a private school that meets the definition of an elementary school.
Please make note of any special education eligible parentally-placed private school children with disabilities who are privately-enrolled or home schooled and educated within the district at private expense. This number will be used for your FY19 Proportionate Share Calculation Form which will be submitted with your 240 Grant application next summer, and for expenditures in school year 2018-2019.
For more information, please refer to Administrative Advisory SPED 2018-1: Guidance and Workbook for Calculating and Providing Proportionate Share Services for Students with Disabilities Enrolled by Their Parents in Private Schools.