April 11, 2019
Dear Program Directors,
In preparation for the continuation application and Table 1 that will be posted soon, I am writing to inform you of how ACLS will apply the CALC and AECI enrollment policy and describe its impact on funding for FY20.
ACLS policy states that:
In reviewing FY19 data ACLS will count all students with any attendance between September and January. We will take the average enrollment across those five months and compare it to the target enrollment levels associated with grant awards to determine a relative enrollment rate for ABE and ESOL. In addition, we will consider students as holding an active seat even if they do not have NRS assessments or all the required data elements. So this means that a student that shows up for even just one class during a month (and is reported in LACES) will count toward the target enrollment level that month.
The table below shows how ACLS intends for the FY19 relative enrollment rates to impact FY20 grant awards.
Please note that ACLS differentiates ABE and ESOL enrollment. For the current fiscal year, ACLS will consider an ABE program to be "fully" enrolled if the five month relative average enrollment rate is between 75% and 100%, whereas, ESOL classes must be between 90% and 100%.
I will repeat the same webinar conducted on Thursday, April 11 from 3:00 to 4:00 pm on Friday, April 12 from 10:00 to 11:00 am to elaborate on the chart and provide examples of how various enrollment rates can affect funding and to listen to any feedback or concerns.
While most programs are current in their data entry through the month of February, there are a few that are behind. ACLS is using the enrollment data ran on Wednesday, April 10 to determine FY20 awards. Grant awards will be based on data entered by the close of business on April 9. Please feel free to reach out to me or your program specialist if you have feedback, questions, or concerns.
Thank You.Wyvonne Stevens-CarterActing State Adult Education Director
Massachusetts Department of Elementary and Secondary Education 135 Santilli Highway, Everett, MA 02149
Voice: (781) 338-3000 TTY: (800) 439-2370
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