Adult and Community Learning Services (ACLS)

Enrollment Policy Impact on FY20 Funding with ppt

April 11, 2019

Dear Program Directors,

In preparation for the continuation application and Table 1 that will be posted soon, I am writing to inform you of how ACLS will apply the CALC and AECI enrollment policy and describe its impact on funding for FY20.

ACLS policy states that:

Each student enrolled occupies an active and unique student seat (i.e., a seat filled by one, and only one, unique and unduplicated student at a time). As students leave the program, seats will need to be refilled in order to remain active and maintain enrollment. With the exception of providers whose primary mission is to serve homeless, CALC and AECI program design must demonstrate a commitment to serving a minimum of 50 students on an ongoing basis.

In reviewing FY19 data ACLS will count all students with any attendance between September and January. We will take the average enrollment across those five months and compare it to the target enrollment levels associated with grant awards to determine a relative enrollment rate for ABE and ESOL. In addition, we will consider students as holding an active seat even if they do not have NRS assessments or all the required data elements. So this means that a student that shows up for even just one class during a month (and is reported in LACES) will count toward the target enrollment level that month.

The table below shows how ACLS intends for the FY19 relative enrollment rates to impact FY20 grant awards.

FY19 Average Monthly Enrollment Relative to TargetImpact
>100%>100%3% increase to base funding (ESOL)
5% increase to base funding (ABE)
90–100% of funded seats75–100% of funded seatsLevel funded (FY19 base includes increase amount)
70–89%60–74%1–3% decrease to base funding
50–69%50–59%4–5% decrease to base funding
0–49%0–49%Up to 20% decrease to base funding
FY20 conditional funding

Please note that ACLS differentiates ABE and ESOL enrollment. For the current fiscal year, ACLS will consider an ABE program to be "fully" enrolled if the five month relative average enrollment rate is between 75% and 100%, whereas, ESOL classes must be between 90% and 100%.

I will repeat the same webinar conducted on Thursday, April 11 from 3:00 to 4:00 pm on Friday, April 12 from 10:00 to 11:00 am to elaborate on the chart and provide examples of how various enrollment rates can affect funding and to listen to any feedback or concerns.

FY'19 Enrollment Webinar
webinar passcode 2019
Call-in number 1.877.820.7831-(Guest passcode: 277528)

While most programs are current in their data entry through the month of February, there are a few that are behind. ACLS is using the enrollment data ran on Wednesday, April 10 to determine FY20 awards. Grant awards will be based on data entered by the close of business on April 9. Please feel free to reach out to me or your program specialist if you have feedback, questions, or concerns.

Download PowerPoint File
Enrollment PPT for Webinars 4/11 and 4/12/19

Thank You.
Wyvonne Stevens-Carter
Acting State Adult Education Director

Last Updated: April 11, 2019

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