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English Language Learners

Title III Funds and Consortia Applicants - 2012-13 School Year

To:Superintendents, Charter School Leaders, and Collaborative Leaders
From:Esta Montano, Ed.D., Director, Office of English Language Acquisition and Academic Achievement
Date:May 24, 2012

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As you know, the Department of Elementary and Secondary Education (Department) is a recipient of a federal Title III grant, and the Department awards sub-grants under Title III to eligible entities. Applications for Title III sub-grants are generally available to local education agencies (LEAs) that enroll more than 100 limited English proficient (LEP) students. However, districts may also apply for Title III funds as part of a consortium of LEAs for the purpose of receiving a Title III sub-grant if the numbers of LEP students in the LEAs that comprise the consortium total more than 100 LEP students. In order to enter into a consortium, participating LEAs must develop a memorandum of understanding or alternative arrangement that outlines how the consortium will meet all Title III requirements, such as Title III AMAOs and parental notification to parents of participating LEP students. Memoranda of understanding must be signed by the superintendents of all consortia member districts. Additional guidance for LEAs that wish to enter into consortia concerning the designation of a lead agency, agreements, and Title III requirements.

Sub-grantees must agree to expend Title III funds to improve the education of LEP children, by assisting the children to learn English and meet challenging State academic content and student academic achievement standards. Required and permissible activities for use of Title III funds are listed in Section 3115 of Title III. State requirements will be included in a Request for Proposals (RFP) that will be published on the Department's website closer to the grant application period, which is expected to open in July 2012. The RFP for Title III funds during the 2011-12 school year can be found at http://www.doe.mass.edu/grants/grants12/rfp/180.html. Title III funds must supplement, and not supplant, the level of federal, state, and local public funds that, in the absence of such availability, would have been expended for programs for LEP children and immigrant children and youth and in no case to supplant such federal, state, and local public funds. Title III of the ESEA may be found at the federal Department of Education's website, at http://www2.ed.gov/policy/elsec/leg/esea02/pg39.html.

If your district intends to apply as part of a consortium of districts, the following apply:

  • A letter of intent must be submitted to and received by the Department no later than June 11, 2012, so that the Department may assign appropriate allocations of Title III funds to eligible districts and consortia. Letters of intent must be signed by the superintendents of all districts participating in the consortium, and must indicate which LEA shall be the lead agency for the consortium. Letters should be sent to the attention of Michelle Griffin, Title III Coordinator in the Office of English Language Acquisition and Academic Achievement, Department of Elementary and Secondary Education, 75 Pleasant Street, Malden, MA 02148. A consortium must designate one of the LEAs as its lead agency in a separate memorandum of understanding or contractual agreement that must be submitted to the Department before any grant application can be approved.
  • The lead agency is responsible for ensuring that consortium members fulfill all of their fiscal and programmatic responsibilities as sub-grantees under Title III.
  • The lead agency is responsible for taking steps, either on its own or through its LEA partners, that result in all participating LEAs meeting their responsibilities under Title III to the LEP children they serve including, but not limited to, the annual measurable achievement objectives (AMAOs). (Information about this year's AMAOs can be found at http://www.doe.mass.edu/ell/titleIII.html.)
  • The Department strongly recommends that districts that serve as lead agencies appoint an individual who is familiar with state and federal grant applications and requirements to act as the liaison to the members districts.

For further information, please contact Michelle Griffin, Title III Coordinator, at mgriffin@doe.mass.edu or 781-338-3570.



Last Updated: May 24, 2012
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