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Massachusetts Charter Schools

2013 Claim Form Reporting

To:Charter School Leaders, Business Officers, and District Data Coordinators
From:Hadley Cabral, Office of School Finance
Date:January 30, 2013

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The Department of Elementary and Secondary Education's school finance regulations require Commonwealth charter schools report enrollment as of February 15th of each year. This reporting represents the final claim period for fiscal year 2013 and is used to determine each school's June 30th tuition payment.

The claim form workbook, named 13febxxxx.xls where "xxxx" is the school's four digit LEA, is now available for download from the Charter School Claim Form Drop Box at www4.doemass.org. Inside each workbook users will find several tools to assist them in completing the claim form data submission. There is an instruction sheet, a FAQ (frequently asked questions) sheet, a Certification Form, as well as the main document, the claim form.

The submission deadline for the claim form is 5:00 p.m. Friday, March 1, 2012. Any charter school that fails to submit their claim form by this date and time may be subject to the withholding of their March 29, 2013 tuition payment.

Please keep in mind the following requirements when completing this critical data submission:

  • Any pupil that has been enrolled at any time, and for any length of time, since the first day of school through February 15th must be included on the claim form;
  • As many data fields on the claim form are not collected by SIMS, data from the FY12 charter school database will be provided, where available. The school is responsible for verifying the accuracy of all the pupil data, as well as providing the remainder of the information; and
  • The claim form submission is considered incomplete without the concurrent submission of a signed, original Certification Form attesting to the accuracy of the data submitted. The signed, original Certification Form should be submitted via postal mail to:

    Hadley Cabral
    Department of Elementary and Secondary Education
    School Finance Office
    75 Pleasant Street
    Malden, Massachusetts 02148

If you have any questions, I may be reached at (781) 338-6586 or by email at hcabral@doe.mass.edu.



Last Updated: January 31, 2013
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