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Program Quality Assurance Services
Compliance and Monitoring

Public School Mid-cycle Review System

Mid-cycle Monitoring Process

Since this monitoring event occurs midway through the federally required six-year monitoring process, called the Coordinated Program Review (CPR), the Department refers to this three-year activity as a Mid-cycle Review (MCR)

Starting with the 2011-2012 School Year (SY), the Department commenced the use of a web-based monitoring approach to the Mid-cycle Review. Those districts and charter schools who participated as pilot districts in the 2008-2009 SY WBMS Coordinated Program Review (CPR) became the first group to participate in the WBMS Mid-cycle Review. In the 2012-2013 School Year, the Department expanded the use of the web-based MCR to half of all of the districts and charter schools scheduled for Mid-cycle Reviews. Finally in the 2013-2014 SY, all districts and charter schools scheduled for Mid-cycle Reviews participated in the WBMS approach.

The Mid-cycle Review is based on special education requirements only.

Special Education (SE)

  • selected requirements from the federal Individuals with Disabilities Education Act (IDEA-2004); the federal regulations promulgated under that Act at 34 CFR Part 300; M.G.L. c. 71B, and the Massachusetts Board of Education's Special Education regulations (603 CMR 28.00), as amended effective March 1, 2007.

As with the WBMS CPR, the WBMS MCR continues the process in which local districts, charter schools, and approved private special education schools assume the primary responsibility to evaluate their own compliance with both federal and state special education requirements by conducting a self-assessment through the web-based format. This self-assessment is comprised of student record review and documentation review which provides Program Quality Assurance Services (PQA) staff during the desk review stage with critical information, along with Indicator and Problem Resolution System data, to determine the scope and duration of the onsite monitoring activies for a given district/school.

The onsite activities consist of a review of a sample of student records from the district/school's self-assessment along with a sample of new records selected by the Department. Interviews will be scheduled with key district personnel with knowledge of the district's current practices and procedures, and observation of instructional spaces, as appropriate.

The MCR is a more focused review than the CPR and typically involves having Department staff visit the district for one to two days. All of the special education criteria that were cited for non-compliance during the district's last CPR visit will be reviewed during the MCR. In addition, all districts will be monitored for compliance for those special education criteria whose requirements were recently clarified, changed or are new.

Unlike the Coordinated Program Review, when the Department identifies a finding of non-compliance at the Mid-cycle stage the report is issued with the finding and a corresponding corrective action plan order, including required progress reports..



Last Updated: January 5, 2015
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