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Early Childhood Special Education

Indicator 12: Transition between Part C and Part B

Instructions for completing the data collection requirements associated with Indicator12

Access to the Security Portal

An individual in the district should already have been assigned the "SPP" security role enabling that person to submit materials over the Security Portal. This person needs to access and upload the required spreadsheet for this data collection activity; if this person is no longer associated with the district or if you need to assign this duty to a new staff member, please contact your district "Directory Administrator" to use the Directory Administration application to assign the security role.

Access to the Excel Spreadsheet

  1. Login to the DESE Security Portal
  2. Click "Drop Box Central" from the list of applications
  3. Select "Special Education State Performance Plan" at the Drop Box Central screen and click "Next." (If you do not see the drop box, contact your District Directory Administrator to have access granted.)
  4. On the next screen, select your organization type, organization, and click "Next."
  5. You are now in the "Special Education State Performance Plan" drop box, where you will find the spreadsheet. The file will be titled "District_Indicator12_FFY14 _org code" Open this spreadsheet and save it to your computer. Please do not change the file name when saving it to your computer.
  6. Once your district's data have been entered, please save the spreadsheet to your computer, keeping the same file name.
  7. Repeat steps 1-4 to access the Security Portal again.
  8. Upload the completed Preschool Outcomes Excel spreadsheet.
  9. When the file is uploaded a "Success!" Window informs you that your upload was successful. You will also see the file appear under "SPED\District Name\ESE Inbox" along with the date and time of transmittal. The Department will be notified via email that a file has been uploaded and is ready for review. To view all of the files in your Inbox or Outbox, click "Expand All."
  10. Click "Logout" to exit the Security Portal.

An important note: if you experience difficulties uploading to the Security Portal, please email Martha Daigle as mdaigle@doe.mass.edu. Do not email the excel spreadsheet. This file contains personally identifiable information and we want to make sure that it is transmitted securely. DESE staff will work with our IT Support unit to make sure that the file can be transmitted via the Security Portal.

Complete the SmartForm making sure to make an entry in each area.

  • If a response is required, you will receive a prompt or the space will become red when you attempt to submit the information.
  • Press "Submit" when you have completed the form
  • All information populates the "Data" page of the SmartForm.
  • Enter information for each student meeting the identified criteria

Individual paper forms of the completed SmartForm for Indicator 12 should not be sent to the Department but may be kept at the local school district.

Your district's responses to this cycle of Indicator12 data collection will be considered complete when the Excel Spreadsheet titled "District_Indicator12_FFY14 _org code" contains all of the required data elements listed above and is uploaded via DESE's Security Portal by the deadline.

If you have any questions, please email Martha Daigle as mdaigle@doe.mass.edu or call 781-338-3366.



Last Updated: November 3, 2014
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