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Special Education

Update on Data Collection Activities for the Massachusetts State Performance Plan/Annual Performance Report (SPP/APR)

To:Administrators of Special Education
From:Vani Rastogi-Kelly, Director, Public School Monitoring, and Teri Williams Valentine, Director, Special Education Planning and Policy Development
Date:August 30, 2018

This school year, the Department will continue the process begun last year of phasing certain SPP/APR Indicator data collection activities for LEAs into the Tiered Focused Monitoring (TFM) review process, including the Web-Based Monitoring System (WBMS).

This means that for the 2018-2019 school year, data collection activities for federal State Performance Plan/Annual Performance Report (SPP/APR) Indicators 8 (parent involvement), and compliance Indicators 11 (child find/evaluation timelines), 12 (Part C to Part B transition), and 13 (secondary transition) will be integrated into the TFM monitoring process conducted by the Department’s Office of Public School Monitoring (PSM).

The only exception to this process is Boston Public Schools, LEA Code 0035. The Department’s Office of Special Education Planning and Policy Development (SEPP) will continue to oversee Boston’s Indicator data collection. For Indicator 8, Boston will continue to send out the Indicator 8 parent survey to parents of special education students using the schedule approved by SEPP. For compliance Indicators 11, 12, and 13, Boston will continue to collect data every year, using the ESE Security Portal in the usual way.

The process for LEAs other than Boston will be as follows:

  • For LEAs conducting self-assessments in 2018-2019 (with onsite monitoring in 2019-2020), data collection for compliance Indicators 11, 12, and 13 will be submitted through the WBMS. Indicator data Smart Forms will be located in the WBMS Document Library. This process will be explained in detail during the training that will occur for LEAs in November and December 2018.

  • For LEAs scheduled for onsite monitoring by PSM in 2018-2019, Indicator 8 survey questions will be embedded into the parent survey that PSM uses as part of its Tiered Focused Monitoring process. LEAs will not be required to conduct a separate Indicator 8 survey.

Data collection for compliance Indicators 11, 12, and 13, and parent surveys for Indicator 8, will occur every six years for all LEAs except Boston.

Please note: Data collection schedules and district cohort assignments are unchanged for Indicator 7 (early childhood outcomes), and Indicator 14 (post-school outcomes). Data for Indicators 7 and 14 will continue to be collected outside of the TFM process, using the schedule and cohort assignments listed below.

  • Indicator 7 — Early Childhood Outcomes: Percent of preschool children with IEPs who demonstrate improved a) positive social-emotional skills; b) acquisition and use of knowledge and skills; and c) use of appropriate behaviors to meet their needs;
  • Indicator 14 — Post-School Outcomes: Percent of youth who had IEPs, are no longer in secondary school, and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school.

Questions?

For Indicators 7, 8, and 14:
Contact the Special Education Planning and Policy Office at 781-338-3375 or email specialeducation@doe.mass.edu.

For Indicators 11, 12, and 13:
Contact Liza Ahearn at 781-338-3729.



Last Updated: August 31, 2018
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