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Special Education

Update on Data Collection Activities for the Massachusetts State Performance Plan/Annual Performance Report (SPP/APR)

To:Administrators of Special Education
From:Vani Rastogi-Kelly, Director, Public School Monitoring, and Teri Williams Valentine, Director, Special Education Planning and Policy Development
Date:September 6, 2017

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We are pleased to update you regarding a change in Department practice that will eliminate redundancy in data collection activities for federal State Performance Plan/Annual Performance Report (SPP/APR) compliance Indicator 11 (child find/evaluation timelines), Indicator 12 (Part C to Part B transition), and Indicator 13 (secondary transition).

In response to feedback from the field, the Department is now phasing SPP/APR compliance Indicator data collection activities for all LEAs into the Coordinated Program Review (CPR), including the Web-Based Monitoring System (WBMS). The CPR and WBMS system is overseen by the Office of Public School Monitoring.

The only exception to this change is Boston Public Schools, LEA Code 0035. Boston will continue to collect data for Indicators 11, 12, and 13 every year, using the ESE Security Portal in the usual way, and overseen by the Office of Special Education Planning and Policy Development.

The transition for LEAs other than Boston will be as follows:

  • For LEAs with onsite monitoring visits during the 2017-2018 year, data collection for Indicators 11, 12, and 13 will be submitted through the WBMS. Indicator data Smart Forms will be located in the WBMS Document Library. Beginning in October 2017, webinars will be provided detailing the steps these LEAs should follow in order to upload Smart Forms to the WBMS. Please watch your email for additional information on these webinars.

  • For LEAs conducting self-assessments in 2017-2018 (with onsite monitoring in 2018-2019), data collection for Indicators 11, 12, and 13 will be tied in with the self-assessment and will be integrated into the WBMS system, rather than collected through the use of Smart Forms. This process will be explained in detail during the training that will occur for LEAs in November and December 2017.

Indicator data collection for Indicators 11, 12, and 13 will occur every six years for all LEAs except Boston.

If you have any questions about these changes, please contact Liza Ahern or 781-338- 3729.

Please note: Data collection schedules and district cohort assignments are unchanged for Indicator 7 (early childhood outcomes), Indicator 8 (parent involvement), and Indicator 14 (post-school outcomes). Data for Indicators 7, 8, and 14 will continue to be collected outside of the CPR process, using the schedule and cohort assignments listed below.

  • Indicator 7 - Early Childhood Outcomes: Percent of preschool children with IEPs who demonstrate improved a) positive social-emotional skills; b) acquisition and use of knowledge and skills; and c) use of appropriate behaviors to meet their needs;
  • Indicator 8 - Parent Involvement: Percent of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities;
  • Indicator 14 - Post-School Outcomes: Percent of youth who had IEPs, are no longer in secondary school, and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school.

If you have any questions or require additional information regarding Indicators 7, 8, or 14, please contact the Special Education Planning and Policy Development Office at 781-338-3375.



Last Updated: September 8, 2017
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