Assessment/Accountability No Child Left Behind
Title I

Program Resources & Monitoring Process

Every six years, each school district in the Commonwealth is scheduled for a Coordinated Program Review of state and federal programs. Districts receiving Title I funds undergo a Title I program review in the same year they are scheduled for a Coordinated Program Review. These reviews help ensure that all children in Massachusetts have a fair, equal, and significant opportunity to obtain a high-quality education. The Department, in turn, is monitored by the U.S. Department of Education.

The information below is arranged for the purpose of collecting and organizing documentation for program reviews; however, even if your district is not scheduled for a program review they may be of assistance in operating an effective Title I program.

2011-12 Title I Program Review Areas and Sample Materials

Title I Program Review Procedures
The document below serves as the manual for Title I Program Review preparation. It gives specific information as to what documentation is required and how to organize your materials for review by Department staff. For additional details on the content of this documentation, please refer to the appropriate link in the Resources section below.
	2011-12 Title I Program Review Procedures
	PowerPoint Presentation: How to organize and submit your SY 2011-12 materials for review by ESE staff
Fiscal Procedures
Tab	Heading	Samples	Resources
1A	Comparability Procedure		Title I: Fiscal Information
1B	Comparability Determination (updated annually)
	FY12 Title I Comparability Documentation – Traditional Forms
	FY12 Title I Comparability Documentation - Automated Forms (Recommended)
2	Supplement, Not Supplant Policy and Procedure
3	Documentation of Title I Expenditures per School Building (Current Year and Prior Year)
Parent/Guardian Communications
Tab	Heading	Samples	Resources
4	District Parent/Guardian Involvement Policy		Title I: Parent/Guardian Involvement Adequate Yearly Progress (Materials and Reports) NCLB School Choice Supplemental Educational Services Report Cards
5	School - Parent/Guardian Compact (updated annually)
6	Documentation of Parent/Guardian Outreach and Involvement (updated annually)
7A	Parent/Guardian Notification - NCLB Report Cards (updated annually)
7B	Parent/Guardian Notification - Right-To-Know (updated annually)
7C	Parent/Guardian Notification - NCLB Accountability Status and School Choice - if applicable
7D	Parent/Guardian Notification - Supplemental Educational Services (SES) - if applicable
Program Design and Evaluation
Tab	Heading	Samples	Resources
8	Needs Assessment Procedure		Title I: Needs Assessment (statutory requirements and suggested components) Title I: Programs (description of schoolwide and targeted assistance programs) Adequate Yearly Progress (Materials and Reports)
9A	Program Evaluation Procedure
9B	Program Evaluation Summary (updated annually)
10A	Targeted Assistance Program Plans (updated annually)
10B	Schoolwide Program Plans - if applicable (updated annually)
11	Revised School Improvement Plans for Title I Schools with Accountability Status
Data Collection and Management
Tab	Heading	Samples	Resources
12	Title I Personnel Lists
13	Time and Effort Records (updated as completed)		Title I: Time & Effort Reporting PowerPoint Presentation: Student Selection in Targeted Assistance Programs
14	Principals' Written Attestation - HQ (updated annually)
15A	Student Selection Procedure
15B	Title I Student Selection Criteria Sheet (updated annually)
15C	Rank-Ordered Student Selection List of Title I Students in Targeted Assistance Programs - if applicable (updated annually)
Opportunity and Equal Educational Access
Tab	Heading	Samples	Resources
16A	Offer of Consultation to Eligible Private Schools (updated annually)		Title I: Serving Eligible Students Neglected, Delinquent and At-Risk Youth
16B	Affirmation of Consultation with Participating Private School Officials and Description of Services (if applicable)
16C	Third-Party Contracts (if applicable)
17	Neglected or Delinquent Facility Coordination - if applicable (updated annually)

State Title I Activities Monitored by the U.S. Department of Education

In March 2007 and September 2010, teams from the U.S. Department of Education (USED) reviewed the Massachusetts Department of Elementary and Secondary Education’s administration of the following federal programs:

• Title I, Part A (Basic)
• Title I, Part B, Subpart 3 (Even Start)
• Title I, Part D, (Neglected and Delinquent); and
• Title VII, Subtitle B, of the McKinney-Vento Homeless Assistance Act (Education for Homeless Children and Youth)

USED Monitoring Indicators and State Reports

March 2007 Review Documents

USED October 2007 Report of Findings

Massachusetts Response Letter

September 2010 Review Documents

	USED November 2010 Letter
	USED November 2010 Report of Findings

Title I Program Review District Communications and Findings

	FY09	FY10	FY11	FY12
Notification of Program Review:
Detailed Findings by District:
Notification of Required Action(s):
Notification of Final Approval: