Assessment/Accountability No Child Left Behind
Title I

Program Resources & Monitoring Process

Every six years, each school district in the Commonwealth is scheduled for a Coordinated Program Review of state and federal programs. Districts receiving Title I funds undergo a Title I program review in the same year they are scheduled for Coordinated Program Review. These reviews help ensure that all children in Massachusetts have a fair, equal, and significant opportunity to obtain a high-quality education. The Department, in turn, is monitored by the U.S. Department of Education.

The information below is arranged for the purpose of collecting and organizing documentation for program reviews; however, even if your district is not scheduled for a program review they may be of assistance in operating an effective Title I program.

2009-10 Title I Program Review Areas and Sample Materials

Title I Program Review Procedures
The document below serves as the manual for Title I Program Review preparation. It gives specific information as to what documentation is required and how to organize your materials for review by Department staff. For additional details on the content of this documentation, please refer to the appropriate link in the Resources section below.
	2009-10 Title I Program Review Procedures
	PowerPoint Presentation: How to organize and submit your SY 2009-10 materials for review by ESE staff
Fiscal Procedures
Tab	Heading	Samples	Resources
1A	Comparability Procedure		Title I: Fiscal Information 2009-2010 Comparability Instructions and Forms
1B	Comparability Determination (updated annually)
2	Supplement, Not Supplant Policy and Procedure
3	Documentation of Title I Expenditures per School Building (Current Year and Prior Year)
Parent/Guardian Communications
Tab	Heading	Samples	Resources
4	District Parent/Guardian Involvement Policy		Title I: Parent/Guardian Involvement Adequate Yearly Progress (Materials and Reports) NCLB School Choice Supplemental Educational Services Report Cards
5	School - Parent/Guardian Compact (updated annually)
6	Documentation of Parent/Guardian Outreach and Involvement (updated annually)
7A	Parent/Guardian Notification - NCLB Report Cards (updated annually)
7B	Parent/Guardian Notification - Right-To-Know (updated annually)
7C	Parent/Guardian Notification - NCLB Accountability Status and School Choice - if applicable
7D	Parent/Guardian Notification - Supplemental Educational Services (SES) - if applicable
Program Design and Evaluation
Tab	Heading	Samples	Resources
8	Needs Assessment Procedure		Title I: Needs Assessment (statutory requirements and suggested components) Title I: Programs (description of schoolwide and targeted assistance programs) Adequate Yearly Progress (Materials and Reports)
9A	Program Evaluation Procedure
9B	Program Evaluation Summary (updated annually)
10A	Targeted Assistance Program Plans (updated annually)
10B	Schoolwide Program Plans - if applicable (updated annually)
11	Revised School Improvement Plans for Title I Schools with Accountability Status
Data Collection and Management
Tab	Heading	Samples	Resources
12	Title I Personnel Lists
13	Time and Effort Records (updated as completed)		Title I: Time & Effort Reporting PowerPoint Presentation: Student Selection in Targeted Assistance Programs
14	Principals' Written Attestation - HQ (updated annually)
15A	Student Selection Procedure
15B	Title I Student Selection Criteria Sheet (updated annually)
15C	Rank-Ordered Student Selection List of Title I Students in Targeted Assistance Programs - if applicable (updated annually)
Opportunity and Equal Educational Access
Tab	Heading	Samples	Resources
16	Offer of Consultation to Eligible Private Schools and Affirmation of Consultation with Participating Private School Officials (updated annually)		Title I: Serving Eligible Students Neglected, Delinquent and At-Risk Youth
17	Neglected or Delinquent Facility Coordination - if applicable (updated annually)

State Title I Activities Monitored by the U.S. Department of Education

In March 2007 a team from the U.S. Department of Education (USED) reviewed the Massachusetts Department of Elementary and Secondary Education’s administration of the following federal programs:

• Title I, Part A (Basic)
• Title I, Part B, Subpart 3 (Even Start)
• Title I, Part D, (Neglected and Delinquent); and
• Title VII, Subtitle B, of the McKinney-Vento Homeless Assistance Act (Education for Homeless Children and Youth)

	USED October 2007 Report of Findings		Massachusetts Response Letter
	USED Monitoring Indicators and State Reports