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EWIS Frequently Asked Questions

Important for 2020-21 School Year:

For more information on the data available in Edwin, please refer to Understanding the 2021 EWIS Student Level Files Download Word Document.

  • Why all my students risk level N/A?

    Due to COVID and limited 2019-20 School Year data, we lack many key data points we would need to apply the statistical models and assign EWIS risk levels. For the 2020-21 School year All Students will have risk level of Not Available (N/A).

  • What reports are available?

    The only updated reports for the 2020-21 school year will be the student level reports: EW601 Student List, EW602 Student List -Postsecondary and EW611 EWIS Attendance and Monitoring Report.

    Student level reports require an "Administrator" security role to be designated by your local Edwin Analytics contact. It is highly suggested that school counselors and school and district administrators be designated with this role to fully engage with the information available.

  • Why do the reports look different?

    Typically, EWIS student level reports only include data from most recent school year (e.g reports for this fall would show data about the student's experience from 2019-20 School Year). This year, EW601 and EW602 student list reports will have available relevant information from the 2019-20 school year as well as their risk level from the prior school year, their 2019 MCAS scores and other data points from the 2018-19 school year.

  • Why do my students have N/A (Not Available) as a value for attendance or course performance?

    2020 suspension data and course performance data appear as Not Available (N/A) if districts have not certified data. Suspension and Course data will be updated throughout fall and will be included once SSDR and/or SCS data is certified by district.

    If a student has N/A (Not Available) for their 2019 data points, the student was likely not enrolled during that school year.

  • Why am I seeing only a few students — or no students — in my district or school?

    EWIS reports may be incomplete or blank if the student claiming process is not complete.

    Incomplete data occurs when 2020 students have been un-claimed and not re-claimed for 2020-21 School Year. SIF-enabled districts must rollover their Student Information System (SIS) and keep the SIF agent on for the 2021 school year in order to claim their current students and view their EWIS data. See the Student Claiming User Guide for details.

    For questions about whether all of your students have been claimed, ask your district office or the SIMS contact about the claiming process. SIMS contacts are listed on your district's Profiles page: look up your school or district, select People on the left menu, and search for SIMS contact.

General FAQ:

  • What is the Early Warning Indicator System, or EWIS?

    The EWIS is a tool to systematically identify students that may need additional attention in order to reach an upcoming academic goal.

  • How do I use EWIS?

    Schools and districts use EWIS alongside local data to hone tiered levels of support needed for student-centered supports. Schools can use EWIS to identify and support high-risk students with school-wide strategies and targeted interventions. Districts and schools can also use EWIS to examine school-level patterns over time and address systemic issues that may impede a student's ability to meet academic goals. For more about using EWIS in a data inquiry cycle, see the Early Warning Implementation on-demand e-learning tutorial on the EWIS web page.

  • How is EWIS developed?

    EWIS is developed by looking at the actual outcomes for Massachusetts students in prior years and statistically validating a wide range of student level data to predict whether our current students are on track to meet upcoming academic goals. The Department of Elementary and Secondary Education created EWIS in direct response to educators' requests for an indication at early grade levels and throughout high school. The Department first released the Early Warning Indicator System (EWIS) data for grades 1–12 in 2012-13, and expanded EWIS to include postsecondary outcomes in 2016-2017.

  • What does the EWIS predict?

    For students entering grades 1–12, EWIS shows the likelihood of missing relevant academic milestones throughout the academic trajectory — if no interventions are provided. For students entering grades 10–12, EWIS also provides the likelihood of missing college success milestones after high school — again, if no interventions are provided.

    The Massachusetts EWIS
     Age GroupGradesAcademic Milestones : Expected student outcomes
    K–12Early Elementary1, 2,3Reading by the end of third grade
    Meeting or exceeding expectations on the 3rd grade ELA Massachusetts State Assessment
    Late Elementary4, 5, 6Middle school ready
    Meeting or exceeding expectations on 6th grade ELA and Mathematics State Assessments
    Middle Grades7, 8, 9High school ready
    Passing grades on all 9th grade courses
    High School10, 11, 12High school graduation
    Completing high school graduation requirements in four years
    PostsecondaryCollege Enrollment
    Enrolling in postsecondary education
    Academic Readiness
    Enrolling in credit-bearing courses without developmental education
    College Persistence
    Enrolling in a second year of postsecondary education

  • What are Early Warning Risk Levels?

    Risk Levels are calculated for students using data from the previous year. Risk Levels are the likelihood of missing an academic milestone without intervention.

    Massachusetts EWIS Student Risk Levels
    Risk LevelBased on data from last school year, the student is …
    High Risk

    At risk for not reaching the upcoming academic milestone
    Approximately 25% of high-risk students meet the upcoming milestone.

    Example: A 7th grade student identified as High Risk in EWIS is at high risk of not passing all 9th grade courses

    Moderate Risk

    Moderately at risk for not reaching the upcoming academic milestone
    Approximately 60% of moderate risk students meet the upcoming milestone.

    Example: A 2nd grade student identified as Moderate Risk in EWIS is at moderate risk of not meeting or exceeding expectations on the 3rd grade ELA state assessments

    Low Risk

    Likely to reach the upcoming academic milestone
    Approximately 90% of low risk students meet the upcoming milestone.

    Example: A 5th grade student identified as Low Risk in the EWIS is likely to meet or exceed expectations on the 6th grade ELA & math state assessments.


  • Where can I find EWIS Reports?

    EWIS data are available through EDWIN Analytics, a free tool for all public school districts in the state. There are three reports available for the 2020-21 School Year.

    Student List (EW601) and Student List — Postsecondary (EW602)

    These reports are useful for educators investigating particular students. The student lists include Risk Levels for each student (which are all N/A for this year) alongside other information, past Risk Levels and student characteristics. It is especially helpful to download these reports into excel for easy filtering, sorting and merging with additional information.

    These reports also hyperlinked to the Student Report (PR600), a detailed report with historical information for all the years that a student has been enrolled in Massachusetts public schools.

    Attendance and Suspension Monitoring (EW611) Download Word Document

    This report in Edwin provides students' attendance and number of suspensions for the current school year as reported via SIF. It has been updated for the 2020-21 school year to include overall attendance, in-person attendance and remote attendance information.

  • How can I access Edwin Analytics?

    Edwin Analytics is available through the Mass/Edu Gateway/Security Portal. If you did not have access to Edwin Analytics, contact your district's Directory Administrator to request it or to see that you have an appropriate level of access for your role.

  • What level of data access is needed to see the EWIS Reports?

    For this year, there are only student level EWIS reports. Student List reports are available to users who have access to student-level information within a school and/or district. Typically, there are several EWIS Reports available to users with access to school and district aggregate reports within Edwin.

  • Will the EWIS reports be updated during the school year? What will change?

    Once calculated, the risk level for an individual student will not change (except for rare instances). However, the numbers, percentages and specific students appearing on reports may change throughout the year to reflect current school/district enrollment. Students who change schools and districts throughout the school year will appear in the appropriate reports once they are claimed by the new school/district. An individual student's risk level is not recalculated throughout the school year.

  • Are there more EWIS Reports planned?

    Edwin is undergoing changes over the next year and EWIS reports will be modified as it transitions to a new platform. No new reports are in development at the moment, but several of the EWIS reports have been developed based on feedback from users like you. Please let us know how EWIS Reports can be even more useful to you. mail EWIS@doe.mass.edu with your suggestions.

  • Where can I learn more?

    The EWIS Team has compiled a variety of resources.

  • I still have questions. Who can help?

    Email the EWIS team at EWIS@doe.mass.edu and the EWIS Team will get back to you with a response.

Last Updated: October 28, 2020

 
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