Special Education

Update on Data Collection Activities for the Massachusetts State Performance Plan/Annual Performance Report (SPP/APR)

To:Administrators of Special Education
From:Vani Rastogi-Kelly, Director, Public School Monitoring, and Teri Williams Valentine, Director, Special Education Planning and Policy Development
Date:August 23, 2019

This school year, the Department will continue the process begun in 2017 of phasing certain SPP/APR Indicator data collection activities for local education agencies (LEAs) into the Tiered Focused Monitoring (TFM) review process, including the Web-Based Monitoring System (WBMS).

This means that for the 2019-2020 school year, data collection activities for federal State Performance Plan/Annual Performance Report (SPP/APR) Indicators 8 (parent involvement), and compliance Indicators 11 (child find/evaluation timelines), 12 (Part C to Part B transition), and 13 (secondary transition) will be integrated into the TFM process conducted by the Department's Office of Public School Monitoring (PSM).

The only exception to this process is Boston Public Schools, LEA Code 0035. The Department's Office of Special Education Planning and Policy Development (SEPP) will work in collaboration with PSM to collect and oversee Boston's Indicator data. For Indicator 8, Boston will continue to send out the Indicator 8 parent survey to parents of special education students using the schedule approved by SEPP. For compliance Indicators 11, 12, and 13, Boston will continue to collect data every year, and submissions will be made using PSM's WBMS Indicator Data software. The data collection will then be reviewed by SEPP in the usual manner. PSM will provide training to Boston Public Schools in November or December of 2019.

The process for LEAs other than Boston will be as follows:

  • For LEAs conducting self-assessments in 2019-2020 (with onsite monitoring in 2020-2021), data collection for SPP/APR compliance Indicators 11, 12, and 13 will be submitted through the WBMS. Indicator data Smart Forms will be located in the WBMS Document Library. This process will be explained in detail during the training that will occur for LEAs in November and December 2019.
  • For LEAs scheduled for onsite monitoring by PSM in 2019-2020, Indicator 8 survey questions are incorporated into the parent survey that PSM uses as part of its TFM process. LEAs are not be required to conduct a separate SPP/APR Indicator 8 survey.

Data collection for compliance Indicators 11, 12, and 13, and parent surveys for Indicator 8 will occur every six years consistent with the TFM monitoring cycle for all LEAs except Boston.

Please note: Data collection schedules and district cohort assignments are unchanged for Indicator 7 (early childhood outcomes), and Indicator 14 (post-school outcomes). Data for Indicators 7 and 14 will continue to be collected outside of the TFM process, using the schedule and cohort assignments listed below.

  • Indicator 7 — Early Childhood Outcomes: Percent of preschool children with IEPs who demonstrate improved a) positive social-emotional skills; b) acquisition and use of knowledge and skills; and c) use of appropriate behaviors to meet their needs;
  • Indicator 14 — Post-School Outcomes: Percent of youth who had IEPs, are no longer in secondary school, and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school.


For Indicators 7, 8, and 14: please contact the Special Education Planning and Policy Office or 781-338-3375.

For Indicators 11, 12, and 13: please, contact Liza Ahern at 781-338-3729.

Last Updated: February 28, 2022

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