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Grants and Other Financial Assistance Programs: FY2018

Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students on an IEP
Fund Code: 245

Purpose: The purpose of this non-competitive grant program is to enhance the capacity of current 21st Century Community Learning Center programs (CCLC) out-of-school time (OST) sites to include students on an Individual Education Plan (IEP) into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.

Eligibility: Schools/sites that received a fiscal year 2017-2018 (FY18) Fund Code (FC) 646 Exemplary Programs grant that also received an FY17 FC245A Enhanced Programs for Students on an IEP grant are eligible to apply for these funds. Refer to Addendum A in the Additional Information section for Eligible Districts/ Programs/ Sites.

Fund Use: Funds must be used to support the enhancement of existing 21st CCLC's capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for special education certified instructional staff;
  • Stipends for health care, special education instructional assistants and/or other qualified support staff;
  • Stipends for additional planning time as it relates to inclusion efforts;
  • Professional development, technical assistance and/or consultation services (e.g. proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and
  • Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.

Funding Type: Federal CFDA 84.027
Funding: A total of approximately $71,546 is available for these grants.

The maximum grant award per site is $7,600/for school year and summer programming combined.

Continued funding through FC 244, pending budget appropriations, is expected to be available through the individual 21st CCLC site's final year within their current FC 646 funding cycle (this would be a maximum of 3 years).

All applicants are required to have a 25% match in funds.

Please note that the match cannot be from 21st CCLC federal funds. Programs are encouraged to coordinate services with efforts funded through other federal, state and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc.

Eligibility for continued funding in years two and three (FY19 and FY20) will be based on evidence that the program has met the priorities of this grant, has submitted yearly progress updates and reapplications including timely submission of required data that demonstrate the maintenance of attendance levels and program quality, and evidence that the grantee has the required 25% match funds and is working towards sustaining the program beyond the grant period.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Project Duration: Upon Approval - 8/31/2018
Note: The start date of the grant cannot be before the application is submitted in EdGrants.

Program Unit: Office of Student and Family Support
Contact:Karyl Resnick
Phone Number:(781) 338-3515
Date Due: Grants will be accepted on a rolling basis through Thursday, November 16, 2017.

See the Submission Instructions section below for additional details.

Required Forms:
Download Word Document
Signature Page

Download Excel Document
Budget Workbook Template (This is a budget template for the applicant to utilize while working through their final budget request in order to prepare for entering it into EdGrants. Please feel free to use this template when preparing for Application Submission. This Is Not the Budget. The actual final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.)

Download Word Document
Part III - Required Program Information

Additional Information:
  1. Addendum A — Eligible Districts/Programs and Sites (for FY17 FC 245-B)

  2. Districts/Schools must designate a special education liaison to the 21st CCLC program to ensure that students on an IEP have full access to the program.

  3. Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

  4. Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.


Submission Instructions: Complete the Application Submission through EdGrants by the dates listed in the Due Date section above.

In EdGrants, applicants are required to create and name the grant project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:
FY18 FC245 21st CCLC Enhanced Programs Grant - (Applicant Name).

All items listed under the required forms section of this RFP should be uploaded / attached in the Attachments List form. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent's signature.

The budget the applicant is requesting needs to be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

For information on upcoming EdGrants webinar trainings email EdGrants@doe.mass.edu.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.



Last Updated: October 5, 2017
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