Grants and Other Financial Assistance Programs: FY2018

Massachusetts Migrant Education Program
Fund Code: 308

Purpose: The purpose of these continuation grant funds is to provide funding to EDCO Collaborative to identify and address the unique educational needs of migratory children. Specifically, the Massachusetts Migrant Education Program (MMEP) will:
  1. Ensure that migratory children receive full and appropriate opportunities to meet the same challenging state academic standards that all children are expected to meet;

  2. Ensure that migratory children who move among the states are not penalized in any manner by disparities among the states in curriculum, graduation requirements, and challenging state academic standards;

  3. Support high-quality and comprehensive educational programs and services during the school year, and as applicable, during the summer or intersession periods, that address the unique educational needs of migratory children;

  4. Help migratory children overcome educational disruption, cultural and language barriers, social isolation, various health-related problems, and other factors that may inhibit their ability to succeed in school;

  5. Help migratory children benefit from state and local systemic reforms

Priorities: In general, the priority of the Department of Elementary and Secondary Education (Department) is to fund an organizational environment that facilitates the operation of the MMEP in the most cost-effective manner designed to meet the needs of migrant children. More specifically, the sub-grantee must:
  1. Operate with an organizational mission compatible with the present goal of the MMEP

    • The goal of the Migrant Education Program is to ensure that all migrant students reach challenging academic standards and graduate with a high school diploma (or complete a high school equivalency) that prepares them for responsible citizenship, further learning, and productive employment;

  2. Provide a management structure that facilitates the day-to-day operation of the MMEP including employment of a full-time MMEP director;

  3. Meet the programmatic elements of the MMEP;

    • Recruitment/Identification;

    • Parent/family involvement;

    • Advocacy and outreach activities for children and families;

    • Professional development;

    • Programs to facilitate the transition of secondary school students to post-secondary education or employment;

    • Migrant Student Information Exchange (MSIX) Record Transfers; and

    • Evaluation protocols.

The grantee will be responsible for providing coverage of the full-time MMEP employees in the appropriate retirement system through the grantee's retirement system.

Eligibility:EDCO Collaborative is eligible to apply for this continuation grant.
Funding Type:Federal CFDA 84.011
Funding: A total of approximately $1,288,733 is available for this second year (FY18) of the three-year grant cycle. Continued funding for year three (FY19) will be available pending appropriation.

Note Regarding FY17 Carryover Funds: The applicant may request up to $13,470 in unclaimed/unspent funds carried over from FY17. The grantee should include information about activities to be supported with the FY17 carryover in this application; however, the grantee must submit a separate budget, budget narrative, and cover page for these funds through the FC 137 Massachusetts Migrant Education Grant (FY17 Carryover Funds) funding opportunity.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:Funds may be used for the management of the MMEP, to provide assistance and support for the Department in the provision of Title I Migrant Education projects at identified project sites. Unallowable costs: food for staff trainings
Project Duration:Upon approval - 8/31/2018
Program Unit:Office of Student and Family Support
Contact:Christine Cowen
Phone Number:(781) 338-6301
Date Due:Proposals must be received at the Department by 5:00 p.m. on Friday, August 25, 2017.

Required Forms:
Download Word Document
Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants) (Complete and upload as a PDF with signature)

Download Excel Document
Part II FY18 New Budget Template (Submit through EdGrants. This is a budget template for the applicant to utilize while working through their final budget request in order to prepare for entering it into EdGrants. Please feel free to use this template when preparing for Application Submission. This Is Not the Budget. The actual final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.)

Download Word Document
3. Part III - Required Program Information/Budget Narrative (Complete and upload as a Word document.)

Download Word Document
Grant Assurances (Complete and upload as a PDF with signature)

Additional Information:The sub-grantee must demonstrate the capacity to provide an annual evaluation that assesses the effectiveness of the migrant education program and projects, including components outlined in the evaluation toolkit. The sub-grantee must assure to operate the program in compliance with all state and federal regulations. The Department will perform onsite monitoring and evaluation activities at the sub-grantee sites as necessary to insure compliance with federal and state laws and regulations.

Submission Instructions: Submit all required grant materials through EdGrants no later than 5:00 pm on August 25, 2017.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:
FY18 308 Migrant Education Program - EDCO Collaborative.

All required forms should be uploaded / attached in the Attachments List formlet of the Application Submission. This includes signed / scanned PDFs of Part I / Signature Pages and the Grant Assurances page. The budget the grantee is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the applicant to determine who they want to add as EdGrants Front Office users in order to submit the grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your users.