Grants and Other Financial Assistance Programs: FY2018

Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students on an IEP
Fund Code: 244

Purpose:The purpose of this continuation grant program is to enhance the capacity of FC 645: 21st Century Community Learning Center programs (CCLC), awarded a competitive grant funding through Fund Code (FC) 245 in FY2016 or FY2017 to more effectively include students on Individualized Education Plans (IEP) into existing programs. This grant program uses federal special education funding to enhance existing programs funded through federal 21st Century Community Learning Centers grants (ESSA Title IVB).

Eligibility:For a list of eligible entities, see Addendum A - Maximum Funding Amounts in the Additional Information section below.
Key Grant Requirements:
  • Include students on IEPs into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.

  • Districts/Schools/Sites must designate a special education liaison to the 21st CCLC program/site to ensure that students on an IEP have full access to the program.

Funding Type:Federal CFDA: 84.027

Funding: See Addendum A- Eligible Entities & Maximum Funding Amounts.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available, it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use: Funds must be used to support the enhancement of existing 21st CCLC's capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for special education certified instructional staff;

  • Stipends for health care, special education instructional assistants, and/or other qualified support staff;

  • Stipends for additional planning time as it relates to inclusion efforts;

  • Professional development, technical assistance and/or consultation services (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and

  • Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.

No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.

Project Duration:Upon Approval (No earlier than 9/1/2017) - 8/31/2018
Program Unit:Office of Student and Family Support
Contacts: Karyl Resnick
Phone Number:(781) 338-3515

Date Due: Budget workbooks are due Friday August 11, 2017. Once approved budgets will need to be entered into EdGrants.

Part III Required Program Information is due on or before Friday, September 29, 2017.

See Submission Instructions section below for more details.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with direction about additional information needed.

Once approved, applications will be uploaded to EdGrants as described in the submissions instructions section.

Contact Karyl Resnick with questions.

The earliest possible start date is September 1, 2017.

Required Forms:
Download Word Document
Part I: Signature Page*
Download Excel Document
Excel Budget Workbook**
Download Word Document
Part III- Required Program Information**

* Once approved Part I signature page will need to be uploaded and the approved budget entered into EdGrants. See submission instructions section below for more details.

** Emailed per submission instructions below.

Additional Information:
  1. Addendum A- Eligible Districts/Programs and Sites.

  2. Districts/Schools must designate a special education liaison to the 21st CCLC program/site to ensure that students on an IEP have full access to the program.

  3. Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

  4. Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

Submission Instructions: Please submit information as noted below:
  1. Email the following to by Friday, August 11, 2017:

    • Excel Workbook in its original excel format.
  2. Email the following to by Friday, September 29, 2017:

    • Part III - Required Program Information, in its original Word format.
Once the continuation grant has been approved grantees must submit all required grant materials through EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:
FY18 FC244 21st CCLC Enhanced Programs for Students on an IEP (Applicant Name)

All required forms should be uploaded / attached in the Attachments List format of the Application Submission. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent's signature. The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant applications as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.