Grants and Other Financial Assistance Programs: FY2018

Massachusetts 21st Century Community Learning Centers Program - Continuation Grants
Fund Code: 645

Purpose:The purpose of this grant program is to continue to support the implementation of academically enriching programming implemented during out of school time (OST) and/or through an extended school day/year (ELT) that helps to close proficiency and opportunity gaps, increases student engagement, and supports college and career readiness and success in sites awarded a competitive grant funding through Fund Code (FC) 647-B1 in Fiscal Year 2015-2016 (FY16) or FY17 and/or sites awarded a competitive Exemplary Programs Grant through FC 647-B2 in FY16 or FY17.

Priorities: The main priority of this grant is to support the thoughtful implementation of engaging approaches to learning during OST and/or ELT that meet the specific academic, social and emotional, and developmental needs of students, and is aligned to the Massachusetts Department of Elementary and Secondary Education's (Department) goals and strategies Download PDF Document. Grantees awarded an Exemplary Programs grant must also continue to enhance and expand the mentoring capacity of high quality 21st CCLC sites that serve as models and resources for other programs across the Commonwealth.

Grantees must continue to meet the Department's overarching priorities for supporting additional time outlined in the original grant application and in Addendum A (See Required Forms).

Additional priorities for 21st CCLC Promising, Practitioner, and Demonstration sites include:
  1. Expanding and enhancing a statewide network of 21st CCLC Promising, Practitioner and Demonstration sites that provide mentoring, peer support, training, and technical assistance.

  2. Contributing to the development and implementation of the 21st CCLC statewide regional networks.

Eligibility:For a list of eligible entities, see Addendum E - Eligible Entities & Maximum Funding Amounts (in the Required Forms section).

Key Grant Requirements: Throughout the duration of the grant, recipients are required to continue to meet the key requirements outlined in the original grant application and Addendum A.
Additionally recipients may set aside funds to:
  • cover hotel costs for staff to attend December seminar series at Devens Commons and/or;

  • attend the two-day 21st CCLC Summer Institute typically held in July (2018), sponsored by the U.S. Department of Education. Please note: This is the only staff level out of state travel allowable under this grant.

  • Out of state travel related to student field trips must receive prior approval by the DESE 21st CCLC Coordinator.

Funding Type:Federal CFDA 84.287
Funding:See Addendum E - Eligible Entities & Maximum Funding Amounts.

Fund Use: Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time supported through this grant.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, summer school, etc.).

It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Sites are expected to continue to implement program components that align to the Elements of Content-Rich 21st CCLC Programming. It is expected that grantees are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

Unless otherwise approved no more than 22.5% of the total budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Non-school districts must have applied for and received an approved FY18 rate in order to budget for indirect costs.

Indirect costs are not allowed for sites that are were recipients of an FY16 or FY17 FC 647-B2 grant.

Project Duration:Upon Approval (No earlier than 9/1/2017) - 8/31/2018
Program Unit:Office of Student and Family Support
Contact:Karyl Resnick or Allison Smith
Phone Number:Karyl Resnick: (781) 338-3515
Allison Smith: 781-338-3232
Date Due: Budget workbooks are due on or before August 11 Once approved budgets must be uploaded into EdGrants.

Part III Required Program Information (ELT & OST) along with all other required forms are due on or before Friday, September 22, 2017.

See Submission Instructions section below for more details.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with direction about additional information needed.

Once approved, applications will be uploaded to EdGrants as described in the submissions instructions section.

Contact Karyl Resnick or Allison Smith with questions or any requests for extensions.

The earliest possible start date is September 1, 2017.

Required Forms:
Download Word Document
Part I: Signature Page*
Download Excel Document
Excel Budget Workbook**
Download Word Document
Part III: Required Program Information**
Download Word Document
Addendums A-E **
  • A - Requirements and Assurances
  • B - Survey of Academic Youth Outcomes (SAYO)
    Refer to addendum B for requirements and instructions for ELT and OST sites.
  • C - Program Components
  • D - Project Assessment Tool
  • E - Exemplary Mentor Log
* Once approved Part I signature page will need to be uploaded and the approved budget entered into EdGrants See submission instructions section below for more details.

** Emailed per submission instructions below.

Additional Information:
Download Word Document
Addendum F - FY18 FC 645 Eligible Entities & Maximum Funding Amounts

Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.

Proposal pages must be numbered, single-spaced, with a one-inch margin. The font should be Arial and the size should be no smaller than 11-point type.

Submission Instructions: Please submit information as noted below:
  1. Email the following to on or before Friday August 11, 2017:

    • Excel Workbook in its original excel format.

  2. Email the following to by Friday, September 22, 2017:

    • Part III - Required Program Information, in its original Word format.
    • Addendum A - printed, signed, and scanned (PDF format)
    • Addenda B, C, & D in their original Word formats.

Once the continuation grant has been approved grantees must submit all required grant materials through EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:
Applicant name- FY18 FC645 21st CCLC Continuation Grant.

All required forms should be uploaded / attached in the Attachments List format of the Application Submission. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent's signature. The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.