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Commissioner's Weekly Update - July 8, 2016

2016-17 Superintendents' Checklist:

Each year, ESE publishes a checklist of key tasks that local school districts must complete throughout the school year. Superintendents will receive the checklist in an On the Desktop email during the coming week (the week of July 10, 2016).

Grant Assurances Document:

The Department has posted the Fiscal Year 2017 Grant Assurances Document, which covers the requirements for the following three programs: the Elementary and Secondary Education Act (ESEA), the Individuals with Disabilities Education Act (IDEA), and the Carl D. Perkins Career and Technical Education Improvement Act (Perkins). Applicants must sign and submit the assurances document to Elizabeth Celata at ESE by Friday, July 15, 2016 in order to receive funds from ESEA, IDEA, and/or Perkins. More information and the document itself are included in the link above.

Reminder about Directory Administration:

In light of personnel changes that occur in districts at the end and beginning of every school year, ESE would like to remind districts that it is important for school district directory administrators to take the time to maintain the members list within each district and school at all times. Individuals who are no longer employed by the district or school should be removed immediately from the application and should have all access terminated. This also applies to school-level staff who move from one school to another. In such cases, access to any secure data for the prior school should be removed and access for the new school added as applicable.

Directory Administrators should also be sure that all physical and mailing addresses, phone numbers, fax numbers, email addresses and web addresses are up to date. That information is used to populate ESE's School and District Profiles page and to provide shipping information for assessments.

For instructions on how to remove, add, or change users and update contact information, please go online and download the Directory Administration Quick Reference Guide. To address any problems, please submit a helpdesk ticket through the Executive Office of Education's Contact Us page, choosing MassEdu Gateway/Security Portal from the subject dropdown box.

For Your Info:

  • Help improve: The Department's website is part of the larger infrastructure and is accessible via different routes through as well as through the homepage. has set up a short survey to collect ideas from the public on how to improve the state's overall website.

Subscriber Information: Superintendents, assistant superintendents, principals, and charter school leaders will receive the update automatically. For others wishing to subscribe, send an email to with the following information in the body of the email: subscribe ESEUpdate Your Name. (Example: subscribe ESEUpdate John Smith) Leave the subject line blank. To unsubscribe, send an email to the same address with the following information in the body: unsubscribe ESEUpdate Your Name. (Example: unsubscribe ESEUpdate John Smith)

Last Updated: July 8, 2016
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