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In accordance with M.G.L. c. 71, §89, each Massachusetts Charter School shall have its independent audit filed annually on or before November 1 following the fiscal year end. In addition, charter schools are required to electronically file the FY2018 School End of Year Financial Report (FY18CSEOYFR) on or before November 21, 2018.
The FY18CSEOYFR file for each charter school is available for download in the Charter School File Exchange Drop Box Outbox in the ESE Security Portal. New charter schools that opened for the 2018-2019 school year are not required to complete an FY18CSEOYFR.
The 18CSEOYFR file does not include any substantial changes. Some language was revised to reflect updated terminology. For example: unqualified changed to unmodified and single audit was changed to uniform guidance on the audit questionnaire tab. On the surplus calculation tab, Private Development Expenses will now be manually inputted by the school.
There has been one important addition to next year's audit guide regarding the Agreed Upon Procedures for any school that received Charter School Program grant funds. Effective in FY19, there are additional steps for the auditor to take for any school that exercised flexibilities allowed by the US Department of Education under the Every Student Succeeds Act (ESSA) for minor facility repairs, necessary renovations, and/or one-time transportation cost. Please see Section 303 Additional Reporting — Charter School Program (CSP) Funding in the FY19 Audit Guide to review the revisions.
The Department will not be collecting any hard copies of the audit, financial review, or CSEOYFR. Please do not mail hard copies to the Department. Please ensure that your auditor and other staff members do not mail hard copies either, as it creates an additional burden on all parties.
All documents must be submitted to the Department in electronic form only via the Security Portal. Please be sure to upload these documents to the Charter School File Exchange Drop Box in the Department's Security Portal.
Please be sure to use the following naming conventions when you submit the following documents, as applicable.
Additional guidance can be found in the Accounting and Auditing section of our website.
If you anticipate or experience problems with the timely, accurate completion of your audit, financial review (for some new schools), or 18CSEOYFR file, please contact Joanna Laghetto at 781-338-3221 or jlaghetto@doe.mass.edu or James DiMaio at 781-338-3228 or jdimaio@doe.mass.edu. Thank you for your cooperation and assistance in providing this important financial data.