First, I would like to acknowledge that converting to a new data system, creating new workflows, and catching up on data entry requires a significant amount of work. Based on the recent survey and status of data entry that we see in LACES, many programs have addressed the backlog and are on top of their work. Thank you for committing the resources to the transition. For those programs that are still behind, it is in your interest to catch up.
Next, I need to reinforce the importance of timely and complete data entry.
Third, ACLS has determined that it is time to set some data entry expectations for the remainder of this fiscal year. All data (including intakes, assessment, and attendance) must be entered as indicated by the following schedule. There is no lock-out for FY19. However, programs that routinely miss these deadlines will not have an accurate picture of their current performance. Repeated missed deadlines may trigger a data and/or fiscal audit.
All data through
Must be entered by
Please note that the schedule above is for FY19 only. ACLS will set FY20 expectations in the coming months.
Lastly, because of the late waitlist migration, there are numerous duplicate records in LACES. ACLS requires that all programs will have removed duplicates and updated their waitlists by July 12, 2019.
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