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Nutrition, Health and Safety Logo

Office for Food and Nutrition Programs

Refund/ Rebate Payments

To:To All Food Service Directors
From:Commodity Distribution
Date:August 24, 2007

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It has come to our attention that some schools are not submitting refund/rebate applications to processors in accordance with federal regulation 250.30 (k):

(1) "When end products are sold to recipient agencies … each recipient agency shall submit refund applications to the processor within 30 days from the close of the month in which the sales were made, except that recipient agencies may submit refund applications to a single processor on a Federal fiscal quarterly basis if the total anticipated refund due for all purchases of product from that processor during the quarter is 25 dollars or less."

(3) "Not later than 30 days after receipt of the application by the processor, the processor shall make a payment to the recipient agency or distributor equal to the stated contract value of the donated foods contained in the purchased end products covered by the refund application."

It is the school's responsibility to submit refunds/rebates to processors in accordance with federal regulation 250.30 and to track their inventory balances on a monthly basis. The non-submittal of rebates/refunds has created large processor inventories. This office will no longer allow processors to fill refunds/rebates that are not in compliance with USDA regulations and we will reallocate residual inventory for the following year.



Last Updated: September 10, 2007

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