February 15, 2011 Charter School Claim Form- Massachusetts Department of Elementary and Secondary Education

Massachusetts Charter Schools

February 15, 2011 Charter School Claim Form

To:Charter School Leaders
From:Hadley Cabral, Office of School Finance
Date:February 7, 2011


The Department of Elementary and Secondary Education's school finance regulations require Commonwealth charter schools report enrollment as of February 15th of each year. This reporting represents the final claim period for fiscal year 2011 and is used to determine each school's final tuition payment.

The claim form file, named 11febxxxx.xls where "xxxx" is the school's four digit LEA, is now available for download from the Charter School Claim Form Drop Box at www4.doemass.org. The file houses a set of instructions, a certification form, and the claim form. I have also included a brief FAQ (frequently asked questions).

Please keep in mind the following requirements when compiling this critical data submission:

    • Any pupil that has been enrolled at any time, and for any length of time, since the first day of school through February 15th must be included on the claim form;

    • As many data fields on the claim form are not collected by SIMS, data from the FY10 charter school database will be provided, where available. The school is responsible for verifying the accuracy of all the pupil data, as well as providing the remainder of the information; and

    • The claim form submission is considered incomplete without the concurrent submission of a signed, original Certification Form attesting to the accuracy of the data submitted. The signed, original Certification Form should be submitted via postal mail to:

    Hadley Cabral, Department of Elementary and Secondary Education, School Finance Office, 75 Pleasant Street, Malden, Massachusetts 02148

The submission deadline for the claim form is 5:00 p.m. Tuesday, March 1, 2011. Any charter school that fails to submit their claim form by this date and time may be subject to the withholding of their March 31, 2011 tuition payment.

If you have any questions, I may be reached at (781) 338-6586 or by email at hcabral@doe.mass.edu.

Last Updated: February 7, 2011

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Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street, Malden, MA 02148-4906

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