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Adult and Community Learning Services (ACLS)

ADA Submission Requirements and Timeline (ADA Checklist)

October 16, 2013

Dear Program Directors:

ACLS uses SMARTT to collect information on program compliance with federal and state Americans with Disabilities Act (ADA) requirements annually. Access to the ADA Checklist screen in SMARTT can be found by selecting "Project" in the menu on the left and then selecting ADA Checklist. Here is information to facilitate your program's FY2014 ADA Checklist review.

  • The Submission Requirements and Timeline Download PDF Document  Download MS WORD Document indicates which programs are required to submit an ADA Checklist and/or Letter of Commitment, as well as how and when these should be submitted. Please note the deadline for submission is Friday, December 20, 2013.
  • An ADA Coordinator who has never completed an ADA Checklist or attended the ADA Coordinator Orientation may wish to attend this year's orientation on Thursday, November 21, 2013 at Quinsigamond Community College's Training and Education Center on 751 Grove Street in Worcester. Details are posted on the SABES calendar.
  • The Massachusetts ADA Standards explain the requirements for each item in the ADA Checklist. The ADA Standards also provide links to samples of the Public Notice, Grievance Procedure, and Letter of Commitment. Please read the Standards carefully. Careful attention to these common errors will facilitate accurate completion of your program's ADA Checklist.

    • Standard 1: Programs with multiple sites should list all program sites with the name of the program's ADA Coordinator responsible for each site, even if that person's name is repeated several times.
    • Standard 4: The Self-Evaluation is a one-time review to ensure the program's policies are non-discriminatory and the facility is accessible. The date of the self-evaluation does not change from year to year unless a program moves to a new site in which case the program is required to complete the Facilities Inventory section of the Self-Evaluation. The new site address along with the Self-Evaluation must be submitted to ACLS within 30 business days after relocation.
    • Standard 5: A barrier can be a policy or practice; however, most barriers are physical barriers that prevent access to a facility (e.g., no ramp, inaccessible bathroom, no accessible parking). If a program identifies a barrier, it must report the barrier to the ACLS program specialist within 48 hours of identification and a transition plan must be submitted to ACLS within 30 business days.
    • Standards 7 and 9: ADA Coordinator Trainings Attended and ADA Coordinator Conducted Staff Trainings refer to trainings provided during the previous fiscal year (in this case, FY2013).

The ADA places affirmative duties on public and private entities to ensure that individuals with disabilities are given an equal opportunity to participate in all public services provided for by ABE programs. A program's ADA Checklist is the documentation ACLS uses to ensure programs are in compliance with federal ADA law and state requirements. By submitting the ADA Checklist and a Letter of Commitment, an ABE program promises not to discriminate and affirms that it is accessible and useable. Programs should know that the Office of Civil Rights and the U.S. Department of Justice enforce the ADA.

Please contact your program specialist if you have any questions or concerns.

Sincerely,
Anne Serino
ABE State Director



Last Updated: October 18, 2013
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