Title I / Federal Support Programs
FY14 Final Title I, Part A Allocations (Fund Code 305)
|To:||District Title I Directors|
|Copy:||School business officials|
|From:||Matthew Pakos, Director, School Improvement Grant Programs|
|Date:||April 2, 2014|
Every year in winter or early spring the Massachusetts Department of Elementary and Secondary Education (ESE) issues final Title I, Part A allocations that incorporate all required adjustments to initial allocations. We are now prepared to release these adjusted allocations for the 2013-14 school year. An Excel workbook accompanying this memorandum lists each district's final FY14 Title I allocation and adjusted amount. Final allocations will also be posted to ESE's Grants Management web site at www.doe.mass.edu/grants/entitlement-allocation.aspx.
ESE must adjust district allocations each year for several reasons. We are required to reserve funds for adjustments in allocations to charter schools that are new or have significantly expanding enrollments, and redistribute to districts any unused funds from that reservation as well as any funds that were allocated to certain eligible districts but were not claimed. We have now made those adjustments.
In addition, this year the U.S. Department of Education (ED) notified us of a change to our overall state award that resulted from corrections to FY 2011 per-pupil expenditure data submitted to ED by several states. We have incorporated the changes to Massachusetts' overall award into these final adjustments.
Allocations for the majority of Title I-recipient districts have increased, with a median increase amount of approximately $4,700, excluding allocations for new and significantly expanding charter schools. Allocations for approximately 40 districts are unchanged, primarily due to the impact of federal hold harmless rules.
- Retrieve your district's FY14 amendment-ready budget workbook from the Title I and Title IIA Grants drop box in Drop Box Central in the ESE security portal.
- Enter the district's revised FY14 amount in the yellow Title I allocation box on the cover page.
- Adjust the Title I budget worksheet to reflect the revised allocation amount.
- Update your response to Question 1 in the TI Narrative worksheet by adding the date of the amendment and a description of the use of additional funds. Adjust the district reservation and school funding worksheets as appropriate.
- Save the workbook change the file name: replace the word final or next amendment (in the file name) with either "TI_AM1," "TIIA_AM1," OR "Both_AM1" and upload a copy to the Title I and Title IIA Grants drop box.
- Mail a signed copy of the amendment page only to ESE (address on the amendment worksheet).
To facilitate access to your district's full FY14 allocation beyond June 30, please complete and upload your amendment by Friday, April 18th.
In the next few weeks our Grants Management office will contact all Title I Directors and district control users with information about completing the FY14 multi-year delegation form. This form will allow your district to access and use FY14 funds beyond June 30, 2014 (Year 2). Similar to last year, each district will be required to submit information to our Grants Management office regarding the amount of its FY14 grant that it expects to expend through June 30, 2014 and the amount it expects to need beginning July 1.
Please share this information with your business and/or grants office. If you have any questions, please feel free to contact us at 781-338-6230 or via email at email@example.com.
Supplement Not Supplant Reminder
Each district must ensure that Title I funds are used to provide services that are in addition to the regular services normally provided by a school district for participating children, and not used to supplant regular non-federal funds.
In targeted assistance schools, a school district may use Title I funds only to supplement and, to the extent practical, increase the level of funds that would, in the absence of Title I funds, be made available from non-federal sources for the education of students participating in Title I programs. In no case may Title I funds be used to take the place of funds from non-federal sources.
A schoolwide program school must also use Title I funds to supplement the amount of funds that would, in the absence of the Title I funds, be made available from non-federal sources for that school. A schoolwide program school may use Title I funds to upgrade the educational program for all students, but is not required to show that federal funds used are paying for additional services that would not otherwise be provided, demonstrate that federal funds are used only for specific target populations; or separately track federal program funds once they reach the school.