Student Advisory Council
Election Procedures for the Student Advisory Council to the Massachusetts Board of Education
As adopted January 23, 1973 (Last revision, 2006)
The following are procedures for the election of student representatives to the Student Advisory Council and to the Massachusetts Board of Elementary and Secondary Education.
- There shall be annual elections by April 5 for the purpose of electing student representatives to the Regional Student Advisory Council. The term of said regional representatives shall begin on or about May 1. Each secondary school shall elect two student representatives to serve a one-year term providing they remain registered throughout the length of the term. We strongly recommend the election of at least one student from grades 9 or 10. No member shall be prevented from running for election for four successive terms.
- The enforcement of the procedure governing the conduct of the election shall be the responsibility of the principal.
- Any student who is enrolled in a secondary school and has been a resident of the Commonwealth for six months shall be eligible for election to the Regional Student Advisory Council, provided that he or she shall remain enrolled throughout the following school year. Every student enrolled in the school shall have an opportunity to vote unless absent.
- A suggested nomination schedule follows:
- By March 18, election publicity should be completed. It should be aimed at familiarizing all students with the roles and responsibilities of the Student Advisory Council delegates and with the upcoming election procedures.
- By March 22, all nominations for office should be closed.
- By March 29, nominees should have had the opportunity to campaign for office.
- Nominees may be self-selected. Upon nomination each candidate shall be given a copy of the Student Advisory Council Functions and Responsibilities.
- By April 5 elections should be held.
- The two candidates who receive the first and second highest number of the ballots cast will be deemed elected to the Regional Student Advisory Council.
- The principal should sign the Principal's Certification of Election Procedures, and the student representatives should sign the Election Affidavit.
- The ballots and a record of the election should be kept on file in the school for thirty days following the election.
- Within one week of the election or by April 12 the principal must notify in writing the appropriate school committee and the Massachusetts Department of Elementary and Secondary Education of the student's name, address, grade level and email address. The principal shall mail the following information to the Massachusetts Department of Elementary and Secondary Education.
- Certification of Election Procedures, signed by the principal;
- Election Affidavits, signed by those elected; and
- Student Data Sheet for the student representatives.
- Once elected, the student representatives shall not be denied participation in any Regional Student Advisory Council function or penalized in any way for such participation.
- The school should award the elected students academic credit for their participation in the Student Advisory Council.
- If an elected representative terminates school, he/she ceases to be a member of the Regional Student Advisory Council. In this case, or if a member resigns, the vacancy should be filled by an election held to select a new representative.
- Each of the eleven regional councils will elect four student representatives who will serve on the State Student Advisory Council. One of the four students must be from a vocational school. The Regional Student Advisory Council will determine procedures for these elections.
- Once elected, the student representatives to the State Student Advisory Council shall not be denied participation in any State Student Advisory Council function or penalized in any way for such participation.
- The chairperson of the State Student Advisory Council shall be elected by a majority vote of the state council. The State Student Advisory Council will determine these election procedures.
- The chairperson of the State Student Advisory Council will be the representative to the Massachusetts Board of Elementary and Secondary Education for a one-year term. His/her term shall commence on or about June 1.
- A Regional Student Advisory Council may increase its membership by a majority vote, although said membership shall not exceed forty-five.
- In any area not covered in this delineation, action shall be taken consistent with local ordinance and state statute.
Revised January 1979, 1983, 1984, 1992, 1993, 1994, 1995, 2006