FY2023: Matching Grant for Community-Based Summer Learning in Boston

Fund Code: 430

Purpose:

For a matching grant for the operations of community-based summer learning programming in the City of Boston for planning and implementation for summer 2023.

Eligibility:

Boston After School & Beyond

Funding Type:

Federal CFDA 84.425

Funding:

Approximately up to $1,000,000 is available through the Governor's Emergency Education Relief (GEER) funds.

Funding is contingent upon demonstration of matching dollars. Matching dollars can be through municipal, local education agency (LEA) or private contributions and can demonstrated through commitment letters on organization letterhead signed by the organization's CEO; signature by the municipality or LEA CFO is acceptable.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available it will be distributed under the same guidelines that appear in this RFP document.

Fund Use:

Funds must be used in alignment to support the planning and operations of summer learning programs in summer 2023 as described in a budget, budget narrative, and required program information that is submitted to the Department's Office of Student and Family Support.

Note: Indirect costs may be charged to this grant up to 6% based on approved indirect rate: Essential Information

Project Duration:

FY23 Upon Approval* (no earlier than 4/01/2023) — 6/30/2023
FY24 7/1/2023 – 9/30/2023

Note: Portion of funds for planning/implementation from 04/01/2023 – 6/30/2023 will reflect under FY2023 and funds for 07/01/2023 – 09/30/2023 will reflect under FY2024.

* Grant start date cannot be prior to DESE receiving a substantially approvable Application Submission as directed in this RFP's Submission Instructions. Goods and Services cannot be procured prior to Grants receiving and approving an application submission. Funds cannot exceed the project duration end date.

Program Unit:

Student and Family Support

Contact:

Allison Smith

Phone Number:

(781) 338-3232

Date Due:

Thursday December 15, 2022

Required Forms:

• Part I — General Program Unit Signature Pages (Standard Contract Form and Application for Program Grants) —
  • FY23 Summer Learning Planning
  • FY24 Summer Learning Implementation
  
  
• Part II — Budget Workbook
  • FY23 Summer Learning Planning Budget — Enter directly in EdGrants as part of the Application Submission
  • Part II — FY24 Summer Learning Implementation Budget — Upload in EdGrants as an Attachment in the Application Submission
  
  

• Part III — Required Program Information

Additional Information:

A narrative evaluation on the funded activities and outcomes of the program is requested by the Department after the end of the summer by September 30^th.

For Grant Management processes, including the Request for Funds, information about requesting funds beyond the initial payment, and additional details on managing your grant, see this webpage: EdGrants: User Guides, Information and Trainings.

Submission Instructions:

Submit all required grant materials through EdGrants

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

FY23 BASB Summer Learning Planning

Important Note: Two separate EdGrants submissions will be required for Upon Approval – 06/30/2023 (FY2023) and 07/01/2023 – 09/30/2023 (FY2024). Please submit FY2023 portion by due date noted, and the Department will notify when FY2024 portion is available for entry in EdGrants later in spring of 2023:

All items listed under the required forms section of this RFP should be uploaded / attached in the Attachments List formlet of the Application Submission in EdGrants. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent's signature. The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides, Information and Trainings.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: October 14, 2022