The following provides explanation of the SIMS summary reports available to districts after they submit SIMS data. It is very important for districts to carefully review the data in these reports before certifying their SIMS submission.
October only
This report summarizes for your district the number of students reported to be enrolled on October 1 who are residents of your district, or reside in cities or towns that are members of your district. This report also includes students who are enrolled in your district as METCO students, are enrolled from other districts with the tuition waived, and who are enrolled in your district because of foster care school of origin determination. The report provides the breakdown by program area that is necessary for calculating foundation enrollment and provides data from the prior school year for comparison.
If your district has one or more totals that are more than 10 percent different from the prior year, and that difference represents more than 10 students, a note will appear below the data table indicating that you should re-check your district's data. Such a change from year to year is unlikely, although not impossible.
This report is not the complete picture for your district's foundation enrollment. See the explanation below for Report 3.
For more information about how Chapter 70 is generated, please review the Foundation Enrollment description on the School Finance website.
This report provides a detailed list of all students not counted in Report 1, with the relevant SIMS data elements. The students are on the list for the following reason(s):
This report summarizes for your district the number of students reported to be enrolled on October 1 in other districts but who are residents of your district. This report includes students who are attending other districts through school choice, charter schools, Chapter 74, or tuition agreements.
October, March and EOY
This report is produced for each school in your district, except school codes 09200300 (DYS) and 09200500 (Correctional Facilities), and provides a summary of all students enrolled in each school on the report date (October 1, March 1, last day of school). The report provides breakdowns for various demographic groups and program areas.
All students with a Reason for Reporting (DOE011) = 01 or 03, and Enrollment Status (DOE012) = 01 are included in the following groups.
For EOY reporting, graduates and certificate students are also included. This is determined by Enrollment Status (DOE012) = 04, 10, or 11.
Other populations:
This report is produced for your district and provides a summary of all students enrolled in each public school on the report date. The report provides breakdowns for various demographic groups and program areas. The report rules are the same as Report 4.
This report is produced for each school in your district and provides a summary of all students who are enrolled in each school on the reporting date. The report provides breakdowns by Placement (DOE034) and by Disability (DOE036) by grade (DOE016) for all students with Reason for Reporting (DOE011) = 01, or 03 and Enrollment Status (DOE012) = 01. The report does not include students whose school code indicates placement in DYS or a correctional facility (DOE015 = 09200300 or 09200500).
For EOY reporting, graduates and certificate students are also included for both categories. This is determined by Enrollment Status (DOE012) = 04, 10, or 11.
This report provides a district summary of all students who are enrolled in the district or are the financial responsibility of the district on the reporting date AND are receiving special education services. The report provides breakdowns by Placement (DOE034) and by Disability (DOE036) by grade (DOE016) for all the students with Reason for Reporting (DOE011) = 01, 02, or 03 and Enrollment Status (DOE012) = 01 or 40. The report does not include students whose school code indicates placement in DYS or a correctional facility (DOE015 = 09200300 or 09200500).
We also include the following:
For EOY reporting, graduates and certificate students are also included for all of the above categories. This is determined by Enrollment Status (DOE012) = 04, 10, or 11.
This report includes counts of students whose status changed over the summer. These are students who completed the previous school year, but did not return to school at the beginning of this school year because they transferred, dropped out, graduated, or received a certificate of attainment over the summer.
The report uses the same rules as report 8a.
This report provides summary data by school of students in Career & Technical Education (CTE) programs. The data are provided by grade, by program type, by technical competency attainment, by special populations, and by Chapter 74 and Non-Chapter 74 programs.
For EOY reporting, all students with an Enrollment Status (DOE012) = 04, 10, or 11 are also included.
This report uses the same rules as report 9a.
This report is a summary by grade of students retained in grade using the following criteria:
This report lists the individual students that are counted in the summary on report 10.
The purpose of this report is to flag potential data errors. In most cases, the issue was found when comparing the current submission data in Report 4 (Enrollment Statistics-School Summary) to Report4 of the previous submission. School codes 09200300, 09200400, and 09200500 are excluded. The following common data issues are checked:
Collection comparisons:
Please note that the report may include data that are in fact accurate. Districts should review the report and determine if any changes should be made to the current data. In some cases, the error may lie with the previously submitted data. However, the Department will not be accepting any changes to data from a previous submission.
Also, your district's data may have other errors that are not included in this report. This report is not intended to be an exhaustive review of the entire SIMS data submission.
This report follows the same format as report 11a.
This report compares data in Report 5 (Enrollment Statistics-District Summary) of the current submission to Report 5 of the previous submission.
This report provides information on students receiving Title I services at each school within your district, by grade, school, and Title I program, where applicable.
This report uses the same rules as report 12a.
This report provides individual data on the students who reside in the particular community but are educated in another public district. The report will be produced after all districts have certified SIMS. The data include students':
The report will show this data for any student record reported by another public district with town code value (DOE014) equal to the district's town(s).
This report is broken down by town of residence. If any information is incorrect, the district should communicate with the educating district to determine if the student is still active in the district or to determine if an error was made.
EOY only
This report provides information at the school level on graduates, Plans of high school completers, dropouts, and certificate of attainment for all students with a Reason for Reporting (DOE011) = 01 or 03.
Excluded are all students with:
These exclusions do not apply to the dropout category listed below.
The data is compiled as follows:
Graduates:
Dropouts:
This report uses the same rules as report 14a.
This report provides information at the school level on graduates, Plans of high school completers, dropouts, and certificate of attainment for all students with a Reason for Reporting (DOE011) = 02.
The information is compiled as follows:
All students with a Grade Level (DOE016) = 06-12 AND Enrollment Status (DOE012) = 30-36 are reported by grade, gender, and the dropouts sub-categories.
This report lists counts of students reported as enrolled (DOE012 = 01) in alternative education programs. The counts are reported by program code (DOE027) and broken out by grade and gender.
This report lists individual students who are "duplicates" or "enrollment conflicts" between the district and another public district. The report is run on live SIF data (not yet certified), and is available at any time during an open SIMS collection. It lists students reported with enrollment status (DOE012) of 01, 04, 10, 11, 40 who are also reported as such by another public district.
Please confirm the status of these students within your district and, if necessary, contact the other district to resolve the conflict.
October, March and EOY *chronic absenteeism not calculated in October
The total number of students is made up of students in the school in grades 1 through 12, excluding services only students, summer exits, and students with membership of less than 20 days.
Filters for total number of students:
**Remove any students who have different DOE015 values in EOY and October. (These are within district transfers and will not be counted in the total for either school.)
The count of students who are chronically absent is the count of these students whose attendance rate is equal to or below 90% (where DOE017/DOE018 <= .9)
School Chronic Absenteeism Percentage is the count of chronically absent students/total number of students.
The maximum and minimum reported days of attendance (DOE017), membership (DOE018) and unexcused absences (DOE052). Average Daily Attendance (ADA) = sum of DOE017 / sum of DOE018
The total number of students is made up of students in the district in grades 1 through 12, excluding services only students, summer exits, and students with membership of 20 days or less.
District Chronic Absenteeism Percentage is the count of chronically absent students/total number of students.
Last Updated: March 22, 2022
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