Grants and Other Financial Assistance Programs

FY2019: Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students with Disabilities

Fund Code: 245

Purpose:The purpose of this competitive grant program is to enhance the capacity of currently funded 21st Century Community Learning Center (CCLC) out-of-school time (OST) programs to include and support students on an Individual Education Plan (IEP) in gaining the knowledge and skills to prepare themselves effectively for postsecondary opportunities, career training options, economically viable careers, and healthy, productive lives.
Priorities:Priorities include to meaningfully engage students on IEPs into an array of activities designed to complement their school-day programs, improve outcomes for students with disabilities, and provide opportunities for socializing and participating with peers without disabilities.
Eligibility:Schools/sites that received a fiscal year 2018-2019 (FY19) 21st CCLC Grant under Fund Code (FC) 645 and/or FC 646 are eligible to apply for these funds. See Addendum A for a list of eligible sites.
Funding Type:Federal US Department of Education CFDA: 84.027
Funding: A total of approximately $156,000 is available for these grants.

The maximum grant award per site is $10,000 for school year and summer programming combined.

Continued funding through FC 244, pending budget appropriations, is expected to be available through the individual 21st CCLC site's final year within their current funding cycle (this would be for a maximum of 3 years).

All applicants are required to demonstrate they have a 25% match in funds.

Please note that the match cannot be from 21st CCLC federal funds. Programs are encouraged to coordinate services with efforts funded through federal, state and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc.

Eligibility for continued funding in years two and three (FY20 and FY21) will be based on where the school/site is in their 21st CCLC grant cycle, evidence that the program has met the priorities of this grant, has submitted yearly progress updates and reapplications including timely submission of required data that demonstrate the maintenance of attendance levels and program quality, and evidence that the grantee has the required 25% match funds and is working towards sustaining the program beyond the grant period.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use: Funds must be used to support the enhancement of existing 21st CCLC's capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not typically in session.

Allowable expenses include but may not be limited to:
  • Stipends for special education certified instructional staff;
  • Stipends for health care, special education instructional assistants and/or other qualified support staff;
  • Stipends for additional planning time as it relates to inclusion efforts;
  • Professional development, technical assistance and/or consultation services
    (e.g., proper use of adaptive equipment, language instruction for students on IEPs , creating an inclusive environment, etc.); and
  • Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.

No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.

Project Duration:Upon Approval (No earlier than 1/1/2019) – 8/31/2019
Program Unit:Office of Student and Family Support
Contact: Karyl Resnick
Phone Number:(781) 338-3515
Date Due:Friday, December 14, 2018

Proposals must be received by 5:00 p.m. on the date due.
Required Forms:
Download Word Document
Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)

Download Excel Document
Part II — Budget Detail Pages

Download Word Document
Part III — Required Program Information

Additional Information:
Download Word Document
Addendum A Eligible sites

  1. These funds may only be used for the purpose of supporting the full inclusion of students on an Individual Education Plan (IEP) into the existing program. These funds may not be used for general operating costs.

  2. Districts/Schools must designate a special education liaison to the 21st CCLC program, to help ensure that students on an IEP have full access to the program.

  3. Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

  4. Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

  5. Staff working with students supported though these grant funds must either be certified special education teachers or special education paraprofessionals that must be directly supervised by a certified special education teacher.

  6. Any specialized materials and/or equipment, including augmentative and alternative communication aids or devices or other assistive technology purchased with these funds are for the sole purpose of use during the 21st CCLC program and only for the students on an IEP.

  7. These funds cannot be used to transport students on an IEP to or from the 21st CCLC program during the school year. These funds may be used to provide specialized transportation for the purpose of including targeted students served by these grant funds on field trips or as part of the summer program.

Submission Instructions: Email completed applications and all required documents to cclc@doe.mass.edu by the date due.

Upon award, recipients will be required to enter the approved budget in EdGrants and upload required documents. Grant recipients will be contacted with further instructions on the process.

 
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