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The Department will implement the Education Personnel Information Management System (EPIMS) on a mandatory basis to all districts in 2007. The first statewide EPIMS data collection period will be from October 1–December 31, 2007. EPIMS will replace the DSSR (District School Staffing Report) which currently reports similar information on an aggregate basis.
EPIMS will collect demographic data and work assignment information on individual public school educators for the first time in our state's history. This information will enable Massachusetts to comply fully with the No Child Left Behind Act by accurately reporting on highly qualified teachers. The EPIMS data also will be used to perform greatly needed analysis on our educator workforce that over time will identify high need areas, evaluate current educational practices and programs, and assist districts with their recruiting efforts.
EPIMS Support
New Prior-to-Secondary Course Code Sample Mapping Guide
Data Collection Support Specialist List by District
EPIMS Status Report by District
A summary report for the EPIMS collection currently in process. A checkmark in a column indicates that a district has begun this phase of the collection.
Data Collection Training Materials
District Presentation Slides from June 1 and June 2, 2011
Helpful Hints for Coding Work Assignments (Updated 09/23/11)
The two pages that make up this document address many of the questions that have been raised regarding the coding of teacher and paraprofessional work assignment records.
EPIMS Application Training Presentation
This training reviewed how to use the EPIMS application to transmit and submit the Staff Roster and Work Assignment files. The session also reviewed how to access the EPIMS summary reports and how to certify the EPIMs collection.
EPIMS Fall 2008 Training Presentation
MEPID Assignment Training Materials
Slide Presentation from April 24 & 25 Webinars
ID Maintenance Tutorial Video 1
Transmitting a MEPID Assignment File
ID Maintenance Tutorial Video 2
Viewing the Results of Your MEPID Assignment File: MEPIDs Assigned and Records that Contain Errors
ID Maintenance Tutorial Video 3
Viewing the Results of Your MEPID Assignment File: MEPIDs Already Exist and Conflict Cases
ID Maintenance Tutorial Videos Written Transcript
EPIMS Documentation
EPIMS Data Handbook (Updated 9-20-2011)
EPIMS Error List (Updated 1-26-2012)
EPIMS File Formats
ID Maintenance Error List - 09/01/09
A list of errors that are triggered during the MEPID assign or Update Characteristics process.
Summary Reports Explanation Document
Summary Reports are generated on a periodic basis following Step 3: Submit Data. This document is an explanation of the data found in each summary report.
Appendices A–G of Data Handbook Version 1.2.3 - Updated 1/26/2012
DHAppendices.xls is available as an Excel file for easy importation into a district's system.
Licensure Status Reference Tables
Spreadsheets containing the data elements maintained by the ESE's Educator Licensure and Recruitment (ELAR) database. This data is available to districts via the educator licensure status dropbox.
Reporting Virtual Teachers and Co-Teachers (July 27, 2011)
Reporting Alternative Education (July 27, 2011)
Frequently Asked Questions (FAQs)
EPIMS FAQ
Frequently asked questions and answers about the Education Personnel Information Management System.
Race-Ethnicity FAQ
This document addresses questions raised by the new codes required when reporting race-ethnicity data on students and education personnel.
Highly Qualified FAQ
This document addresses the requirements under the federal program, Title II-A: Preparing, Training, and Recruiting High Quality Teachers and Principals.
How can we obtain licensure information for our staff?
This document explains the proper file format and process for uploading a file to the ELAR licensure drop box in order to obtain license numbers for district staff.
Vendors
EPIMS Vendor Presentation
This presentation was delivered to vendors at the ESE on March 2, 2007.
List of Vendors on EPIMS Contact List
The vendors on this list have been contacted about EPIMS and invited to attend informational vendor meetings. The appearance of a vendor on this list is no indication of their level of support for the EPIMS project. Please contact vendors directly to find out whether they will be supporting EPIMS.
If you have any questions, please contact the Data Collection office at (781) 338-3282.
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last updated: January 27, 2011
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