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Information Services

Fall 2005 Statistical Reports - Memo to Superintendents and Charter School Leaders

To:Superintendents and Charter School Leaders
From:David P. Driscoll, Commissioner of Education
Date:September 20, 2005

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The following reports are required this fall:

ReportLevelFormatDue Date
1. SIMS Data elementsStudentData file via webNov. 17
2. District and School Staffing ReportDistrict and SchoolElectronic web formNov. 3
3. School Safety and Discipline ReportSchoolElectronic web formJuly 28, 2006
4. Individual Non-Public School Report*Non-Public SchoolPaperNov. 3

* Not applicable for charter schools.

Student Information Management System (SIMS)
This fall we will continue to collect the SIMS 52 data elements. We will be implementing the new race and ethnicity reporting categories that we announced in September 2004. Please refer to the FAQ documents posted on our website for additional information at: http://www.doe.mass.edu/infoservices/data/guides/race_faq.html.

District and School Staffing Report
This will be the third year the Department will be collecting staff information at the school and district level. The report contains the Highly Qualified staff information that is a requirement under NCLB. This information will be used to populate the School Report Card application in 2006.

School Safety and Discipline Report
This electronic web form has been modified to improve reporting accuracy. The application will be available throughout the year so that district staff can enter the information as the incidents occur. If your district has this information available in an electronic format, a second option for reporting is available. Instructions to send a School Safety and Discipline File can be found at: http://www.doe.mass.edu/infoservices/data/guides/ssdr_filestructure.xls.

Individual Non-Public School Report
Paper copies of the reports will be mailed directly to the schools. Principals have been instructed to complete these reports and return them to your office by October 21, allowing you time to review them and forward to us by November 3, 2005.

Copies of the four reports listed above can be found at the following site under the 'Sample Forms' column at: http://www.doe.mass.edu/infoservices/data/schedule.html. Instructions and additional documentation can also be found at this link under the 'Technical Assistance' column.

Directory Administration Functions Listing
In order for Department staff to be able to communicate effectively with school district staff it is important that this information is up to date. Please review your district information in the District and School Profiles and update the information as needed in Directory Administration. Any district staff member who is a Directory Administrator can make the changes. In addition, if you have changes to grade levels or need to close or open a school, please notify us using the notification forms located on our website (http://www.doe.mass.edu/infoservices/data/diradmin/).

If you have any questions about the fall reports, please call 781-338-DATA (3282).

Thank you for your cooperation.



Last Updated: September 22, 2005

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