The Department will implement the Education Personnel Information Management System (EPIMS) on a mandatory basis to all districts in 2007. The first statewide EPIMS data collection period will be from October 1–December 31, 2007. EPIMS will replace the DSSR (District School Staffing Report) which currently reports similar information on an aggregate basis.
EPIMS will collect demographic data and work assignment information on individual public school educators for the first time in our state's history. This information will enable Massachusetts to comply fully with the No Child Left Behind Act by accurately reporting on highly qualified teachers. The EPIMS data also will be used to perform greatly needed analysis on our educator workforce that over time will identify high need areas, evaluate current educational practices and programs, and assist districts with their recruiting efforts.
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Statewide Rollout of EPIMS — Fall 2007
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EPIMS Status Report by District
A summary report for the EPIMS 2007 collection currently in process. A checkmark in a column indicates that a district has begun this phase of the collection.
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| Data Collection Training Materials |
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Helpful Hints for Coding Work Assignments
The two pages that make up this document address many of the questions that have been raised regarding the coding of teacher and paraprofessional work assignment records. |
[1.2 MB] |
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EPIMS Policy Training Presentation
Help for Viewing PowerPoint Presentation
This training reviewed the EPIMS handbook, FAQ, and other documentation. Basic data collection concepts were reviewed along with several reporting scenarios. |
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EPIMS Policy Training Scenarios
The reporting scenarios reviewed during the policy training. |
[2.6 MB] |
[1.2 MB] |
EPIMS Application Training Presentation
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This training reviewed how to use the EPIMS application to transmit and submit the Staff Roster and Work Assignment files. The session also reviewed how to access the EPIMS summary reports and how to certify the EPIMs collection.
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| MEPID Assignment Training Materials |
[3.5 MB] |
[1.1 MB] |
Slide Presentation from April 24 & 25 Webinars
Help for Viewing PowerPoint Presentation |
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[3.5 MB] |
ID Maintenance Tutorial Video 1
Transmitting a MEPID Assignment File
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[4.6 MB] |
ID Maintenance Tutorial Video 2
Viewing the Results of Your MEPID Assignment File: MEPIDs Assigned and Records that Contain Errors |
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[4.6 MB] |
ID Maintenance Tutorial Video 3
Viewing the Results of Your MEPID Assignment File: MEPIDs Already Exist and Conflict Cases |
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ID Maintenance Tutorial Videos Written Transcript
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| EPIMS Documentation |
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Error List Version 1.0 (Updated 11/16/07)
The errors that districts may receive during transmission of staff roster and work assignment files (Step 1) and the validation of the collection (Step 2) are contained in this list.
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Summary Reports Explanation Document (New 11/27/07)
Summary Reports are generated on a periodic basis following Step 3: Submit Data. This document is an explanation of the data found in the seven summary reports.
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Data Handbook Version 1.0 (Updated 11/16/07)
If you received or downloaded a copy of the handbook before June 29, 2007, you do not need to download the entire document. Instead, download the replacement pages and the revision history below. The revision history will explain the changes that have been made to this update. |
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Pages 53, 57, & 60
(For handbooks received prior to 11/16/07) |
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Data Handbook Revision History
(For changes between 2/2/07 and 11/16/07)
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[1.5 MB] |
[6.3 MB] |
Appendices A–G of Data Handbook Version 1.0
(Updated 11/16/07)
DHAppendices.xls is available as an Excel file for easy importation into a district's system. In addition, the seven worksheets (Appendices A-G) are available as one PDF document (DHAppendices.pdf is 335 pages) or as individual documents below. |
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Appendix A: Race-Ethnicity (SR08) |
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Appendix B: Federal Salary Source (SR12, SR14, SR16) |
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[1.3 MB] |
Appendix C: Degree Institutions (SR19, SR22, SR25) |
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Appendix D: Degree Subjects (SR20, SR23, SR26) |
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Appendix E: Job Classifications (WA07)
(Updated 11/13/07) |
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Appendix F: Teacher / Paraprofessional Assignment (WA08)
(Updated 11/16/07) |
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[3 MB] |
Appendix G: Subject Area-Course (WA10)
(Updated 5/31/07) |
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Appendices Revision History
(For changes between 2/2/07 and 11/16/07)
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File Formats Version 1.0
(Posted 1/30/08)
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Licensure Status Reference Tables
Spreadsheets containing the data elements maintained by the ESE's Educator Licensure and Recruitment (ELAR) database. This data is available to districts via the educator licensure status dropbox.
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| Frequently Asked Questions (FAQs) |
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[3.5 MB] |
EPIMS FAQ (Updated 2/14/08)
Frequently asked questions and answers about the Education Personnel Information Management System. |
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[3.5 MB] |
Race-Ethnicity FAQ
This document addresses questions raised by the new codes required when reporting race-ethnicity data on students and education personnel. |
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[3.5 MB] |
Highly Qualified FAQ
This document addresses the requirements under the federal program, Title II-A: Preparing, Training, and Recruiting High Quality Teachers and Principals. |
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How can we obtain licensure information for our staff?
This document explains the proper file format and process for uploading a file to the ELAR licensure drop box in order to obtain license numbers for district staff.
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Informational Meetings
The ESE hosted five regional informational meetings across the state. |
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[3 MB] |
Informational Meetings Presentation
This presentation was used at the five regional informational meetings.
Help for Viewing PowerPoint Presentation
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| Pilot District Presentations and Materials |
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Brockton Presenter: Maureen Lovett
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Everett Presenter: Thomas Stella
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North Reading Presenter: Carl Nelson
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Somerville Presenter: Joe Tringale, |
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Somerville's HQ Form |
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Stoughton Presenter: Lawrence Gray |
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Stoughton's Data Collection Form
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Pilot Collection — Fall 2006
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Data Handbook Revision History
(mapping to Draft Data Handbook) |
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Appendices Revision History
(Updated 9/13/07)
(mapping to old Elements and Codes document) |
List of 32 Pilot Districts
These districts have attended monthly meetings to assist in the development of EPIMS and participated in the first EPIMS collection in the fall of 2006.
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Vendors
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[3.8 MB] |
EPIMS Vendor Presentation
This presentation was delivered to vendors at the ESE on March 2, 2007.
Help for Viewing PowerPoint Presentation |
List of Vendors on EPIMS Contact List
The vendors on this list have been contacted about EPIMS and invited to attend informational vendor meetings. The appearance of a vendor on this list is no indication of their level of support for the EPIMS project. Please contact vendors directly to find out whether they will be supporting EPIMS.
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