Required Forms for FY2021 Grant Applicants — Action Required

To:Superintendents and Charter School Leaders
Directors of Chapter 776 Approved Private Schools
Directors of Private Institutions of Higher Education
Directors of Non-Profit Service Agencies
Directors of Local Government Agencies
From:William Bell
Senior Associate Commissioner / CFO
Date:October 15, 2019

This notice is to request your assistance in complying with state requirements.

State finance law requires state agencies to enter into contractual relationships with all grant recipients prior to the issuance of funds. Normally this requirement would be fulfilled by completing a Standard Contract Form for each grant that is issued. As an effort to reduce the amount of paperwork required to issue grants, the Department of Elementary and Secondary Education (DESE) and the Office of the State Comptroller (OSC) initiated a process of contracting for grants through the use of a departmental Master Agreement.

The Master Agreement allows DESE to execute a single Standard Contract Form with each grant recipient. This single Standard Contract covers all grants awarded by DESE. The time period covered by the Master Agreement is 10 years. The current Master Agreement started on July 1, 2010 and ends on June 30, 2020. The new Master Agreement will begin on July 1, 2020 and end on June 30, 2030. All grants awarded starting July 1, 2020 will require a new Standard Contract.

All Grant Funding Opportunities will still be posted as RFP's on the DESE website and require completion of individual grant applications and supporting documentation in EdGrants.

We need all agency partners to complete a revised Commonwealth of Massachusetts - Standard Contract Form (SCF). This form is published and issued jointly by the Executive Office for Administration and Finance (ANF), the Office of the State Comptroller (CTR), and the Operational Services Division (OSD) for use by all commonwealth Departments for New Grants/Contracts and Grant/Contract Agreements or Renewals. The policies, procedures, and legal references outlined therein, have been incorporated by reference in the Office of the Comptroller regulations, 815 CMR 2.00: Grants and Subsidies.

This Contract Amendment/Renewal will have a new end date of June 30, 2030.

Please return:

Download Word Document
A "Commonwealth of Massachusetts Standard Contract Form" (SCF). The Commonwealth Department (DESE) portion has already been filled in. Please fill out the highlighted sections and make no other changes. This form must be signed by the Superintendent\Chief Executive Officer as the authorized designee of the governing board of the organization. Only the signature page must be returned, not the ten (10) page instruction section.

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A "Contractor Authorized Signatory Listing" (CASL) Form. Please return an original (no copies) of this two-page document, one of which must be notarized.

All documents must be on file with the Department of Elementary and Secondary Education prior to any FY2021 grants or contracts being processed.

Please keep a copy of these documents for your records.

Both forms, each with original signatures, must be returned by January 31, 2020 to:

Commonwealth of Massachusetts
Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906
ATTN: Grants Management

If you have any questions, please contact Grants Management at 781-338-6595.

Thank you for assisting the Department in complying with these state requirements.

Last Updated: October 15, 2019

Contact Us

Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street, Malden, MA 02148-4906

Voice: (781) 338-3000
TTY: (800) 439-2370


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