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Massachusetts Charter Schools

2024 Claim Form Reporting

To:Charter School Leaders
From:Robert O'Donnell, Office of District and School Finance
Date:February 5, 2024

The Department of Elementary and Secondary Education's (Department) school finance regulations require Commonwealth charter schools to report enrollment as of February 15th of each year. This reporting represents the final claim period for fiscal year 2024 and is used to determine each school's final, June tuition payment.

The claim form workbook is now available for download from the Charter School Claim Form Drop Box on the Security Portal. The file is named 24CSClaim000.xlsx or 24CSClaim0000.xlsx, where "000" or "0000" is the school's three-digit or 4-digit LEA code. Inside each workbook users will find several tools to assist them with their data reporting. There is an instruction sheet, an FAQ (frequently asked questions) sheet, a Certification Form, as well as the main claim form spreadsheet.

The submission deadline for the claim form is 5:00 p.m. Friday, March 1, 2024. Any charter school that fails to submit its claim form by this date and time may be subject to the withholding of its March 31, 2024 tuition payment.

Please keep in mind the following requirements when completing this critical data submission:

  • Any pupil that has been enrolled at any time, and for any length of time, since the first day of school through February 15th, must be included on the claim form;
  • Prior school information is required for enrollment in grades two through 12. Name, location, and type of school previously enrolled at, is a critical factor in assigning each pupil's tuition.
  • As many data fields on the claim form are not collected by SIMS, data from the FY23 charter school database has been provided, where available. The school is responsible for verifying the accuracy of all pupil data, as well as providing the remainder of the information; and
  • The claim form submission is considered incomplete without the concurrent submission of a signed, original Certification Form attesting to the accuracy of the data submitted. The signed, original Certification Form should be submitted via postal mail to:

    • Robert O'Donnell
      Department of Elementary and Secondary Education
      Office of District and School Finance
      135 Santilli Highway
      Everett, MA 02149

If you have any questions, please contact Rob O'Donnell at (781) 338-6512 or by email at Robert.F.O'Donnell@mass.gov .





Last Updated: February 5, 2024



 
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