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Grants and Other Financial Assistance Programs

FY2020: Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students on an IEP

Fund Code: 245

Purpose:

The purpose of this Federally funded targeted grant program is to enhance the capacity of currently funded Fund Code (FC) 645/646 21st Century Community Learning Center (CCLC) out-of-school time (OST) programs to include and support students on an Individualized Education Program (IEP) in gaining the knowledge and skills to prepare themselves effectively for postsecondary opportunities, career training options, economically viable careers, and healthy, productive lives.

Priorities:

To meaningfully engage students on IEPs into an array of activities designed to complement their school-day programs, improve outcomes for students with disabilities, and provide opportunities for socializing and participating with peers without disabilities.

Eligibility:

Eligible applicants are currently funded 21st CCLC sites that received a fiscal year 2019-2020 (FY20) 21st CCLC FC 645 Continuation Grant and/or FY20 21st CCLC FC 646 Exemplary Programs Competitive Grant. Please Note: sites that currently receive a 21st CCLC FC 244 Enhanced Programs for Students on an IEP Continuation Grant are not eligible for these funds. Eligible applicants may apply for a maximum of three (3) sites.

See Addendum A for a list of eligible sites.

Funding Type:

Federal CFDA: 84.027

Funding:

A total of approximately $205,000 is available for these grants.

The maximum grant award per site is $10,000 for school year and summer programming combined.

Continued funding through FC 244, pending budget appropriations, is expected to be available through the individual 21st CCLC site's final year within their current funding cycle (this would be for a maximum of 3 years).

All applicants are required to demonstrate they have a 25% match in funds.

Please note that the match cannot be from 21st CCLC federal funds. Programs are encouraged to coordinate services with efforts funded through federal, state and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc.

Eligibility for continued funding in years two and three (FY21 and FY22) will be based on the following;

  • The school/site's current 21st CCLC grant cycle;
  • Evidence that the program has met the priorities of this grant.
  • Timely submission of required yearly progress updates and reapplications including data that demonstrates maintenance of attendance levels and program quality.
  • Evidence that the grantee has the required 25% match funds and is working towards sustaining the program beyond the grant period.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available, it will be distributed under the same guidelines that appear in this RFP document.

Fund Use:

Funds must be used to support the enhancement of existing 21st CCLC programs' capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not typically in session. These funds may only be used to support students on an Individualized Education Program (IEP).

Allowable expenses include but may not be limited to:

  • Stipends for special education certified instructional staff;
  • Stipends for health care, special education instructional assistants and/or other qualified support staff;
  • Stipends for additional planning time as it relates to inclusion efforts;
  • Professional development, technical assistance and/or consultation services (e.g., proper use of adaptive equipment, language instruction for students on IEPs , creating an inclusive environment, etc.); and
  • Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.

Funds for materials and supplies, which are limited to 10% of the total budget, may only be budgeted if you are able to demonstrate they are related to supporting students on IEPs. A justification for the expense must be included.

  • These funds cannot be used to transport students on an IEP to or from the 21st CCLC program during the school year. These funds may be used to provide specialized transportation for the purpose of including students on an IEP served by these grant funds on field trips or as part of the summer program.
  • Indirect costs are not allowed under this grant.

Project Duration:

Upon Approval – 8/31/2020

Program Unit:

Office of Student and Family Support

Contact:
Karyl Resnick
Phone Number:

(781) 338-3515

Date Due:

Wednesday, December 4, 2019

Proposals must be received by 5:00 p.m. on the date due.

Required Forms:
Download Word Document
Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)

Download Excel Document
Part II — Budget Detail Pages

Download Word Document
Part III — Required Program Information

Additional Information:
Download Word Document
Addendum A lists the programs sites eligible to apply for these funds.

Districts/Schools must designate a special education liaison to the 21st CCLC program to ensure that students on an IEP have full access to the program.

Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

Staff working with students supported though these grant funds must either be certified special education teachers or special education paraprofessionals that must be directly supervised by a certified special education teacher.

Any specialized materials and/or equipment, including augmentative and alternative communication aids or devices or other assistive technology purchased with these funds are for the sole purpose of use during the 21st CCLC program and only for the students on an IEP.

Submission
Instructions:

Email completed applications and all required documents to cclc@doe.mass.edu

Upon award, recipients will be required to enter the approved budget in EdGrants and upload required documents. Grant recipients will be contacted with further instructions on the process.

All electronic submissions must be received by the Department no later than 5:00 p.m. on Wednesday December 4, 2019.


 
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