Coronavirus Aid, Relief, and Economic Security (CARES) Act, Elementary and Secondary Education Emergency Relief (ESSER) Fund provides resources to school districts to address the impact the Novel Coronavirus Disease (COVID-19) has had and continues to have, on elementary and secondary schools. Districts must provide equitable services to students and teachers in private schools as required under the CARES Act.
The priorities of the ESSER funds are to support activities authorized by:
Awards are based on each district's share of funds received under Title I, Part A of ESEA in fiscal year 2020.
Federal CFDA 84.425D
FY20 ESSER Fund allocations will be posted on the Grants Management website as soon as they are ready.
Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available for this Fund Code, it will be distributed under the same guidelines that appear in this RFP document.
Districts are permitted to use ESSER funds to address the impact COVID-19 has had, and continues to have, on elementary and secondary schools. Districts that receive ESSER funds must provide equitable services to students and teachers in non-public schools located within district boundaries.
Districts budgeting for indirect costs on these should use the restricted indirect cost rate as published for their entity.
Choose one based on district need:
FY20: 3/13/2020 – 6/30/2020 (Year 1)* or
FY21: 7/1/2020 – 6/30/2021 (Year 1)**
*The period of availability for FY20 grant awards will be extended into FY21 7/1/2020 – 6/30/2021 (Year 2) and FY22 7/1/2021 – 6/30/2022 (Year 3) and FY23 7/1/2022 – 9/30/2022 (Year 4).
**Extended periods of availability for FY21 grant awards are allowed as follows: FY22 7/1/2021 – 6/30/2022 (Year 2) and FY23 7/1/2022 – 9/30/2022 (Year 3).
Resource Allocation Strategy and Planning
Federal Grants at email@example.com
Applicants should choose one based on district needs:
Option 1: Due date for FY20 fund use Monday, June 15, 2020: Applicants that intend to obligate any funds in FY20 (FY20 period of availability is 3/13/2020 – 6/30/2020) should submit by this deadline. Those who opt to apply for FY20 funds, will likely get one initial payment of 10% of the award amount in July/August. DESE will then roll the balance of the grant into FY21 (Year 2) of the award (7/1/2020–6/30/2021).
Option 2: Due date for FY21 fund use Friday, August 14, 2020: Applicants that do not intend to obligate any funds in FY20, but plan to begin using these funds in FY21 should submit by this deadline (FY21 period of availability is 7/1/2020 – 6/30/2021, but a start date cannot be issued on a grant prior to the date of grant submission). Applicants will receive an initial payment of 10% of the award amount once the grant is programmatically approved and established on the state's accounting system.
Applicants that currently do not have Covid-19 emergency related expenses to offset and do not expect to obligate any funds for this purpose prior to July 1, 2020, should submit under Option 2 for an FY21 start.
ESSER Funds Application Workbook
(Please save the excel workbook as file name: FY20.21ESSER-leacode.xlsmFor example, Abington (0001) would name their excel workbook FY20.21ESSER-0001.xlsm)
Included as a tab in the workbook:
Option 1 FY20 applicants only: Part I Signature Page with FY20 selected as FY and original signature of the Superintendent/Executive Director. Note: Please sign and date your cover page and ensure the allocation matches the amount budgeted.
Option 2 FY21 applicants only: Part I Signature Page with FY21 selected as FY and original signature of the Superintendent/Executive Director. Note: Please sign and date your cover page and ensure the allocation matches the amount budgeted.
Schedule A (if applicable)
Note:Option 1, FY20 applicants may receive a start date dating back to 3/13/2020.
Option 2, FY21 applicants may only legally claim expenses to the grant starting from the date of final DESE approval. The start date for the grant is the date on which the district submits substantially approvable budget and information for the grant.
Please carefully review and follow the instructions below to submit all required grant materials through EdGrants. Please register to and create projects under the proper funding opportunity based on desired start of fund use.
In EdGrants, district staff enter the grant budget, and upload all required documents listed in the Required Forms section of this RFP and outlined on the Attachments List section of the EdGrants Application Submission.
For additional submission instructions, see the "Read Me First" tab of the ESSER Application workbook.
For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.
Please note: It is up to the district to determine who it wants to add as EdGrants Front Office users in order to submit the grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.
Last Updated: May 8, 2020
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street, Malden, MA 02148-4906
Voice: (781) 338-3000
TTY: (800) 439-2370
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