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Grants and Other Financial Assistance Programs

FY2019: Massachusetts 21st Century Community Learning Centers — Summer Enhancement Grant

Fund Code: 644

Purpose:

The purpose of this federally-funded competitive Massachusetts 21st Century Community Learning Centers (CCLC) Summer Enhancement Grant is to increase access to high quality summer learning programs.

Priorities:
  • Address summer leaning loss by expanding innovative programs that serve both the academic and developmental needs of students.
  • To provide a blended approach of innovative and engaging academic learning and enrichment activities that increases motivation to learn through relevant, hands-on programming.
  • To support the successful transition of students into elementary (including pre-K to K), middle and/or high school.
  • To develop strong collaboration and partnerships for planning and implementation in order to align and leverage resources, improve program quality, and develop shared outcomes for success.
  • To provide innovative shared professional development opportunities for teachers, administrators, and community-based partners.

Key Grant
Requirements:
  • Provide at minimum 120 total hours of programming during the summer (2019) in one or more of the three ways described below:

    • Increasing the number of hours offered each day and/or the number of days/weeks provided.

    • Sites that currently offer 120 hours of summer programming may propose to increase the total number of students served by approximately 25 percent (as compared to previous plans for 2019).

    • Sites that currently offer 120 hours of summer programming and demonstrate that they are at maximum student capacity may propose to add new and creative programming.

Additional grant requirements include the following:

  • Programs are expected to create an environment that is culturally responsive and inclusive of students of all ability levels.

  • Programs must commit to enrolling students to attend the full duration of the Summer Program. On average, students must attend a minimum of 80 percent of the total hours offered.

  • Program must address the academic and social-emotional learning (SEL) needs of students through engaging hands-on programming that includes at least one project-based learning opportunity (PBL).

  • The district/site(s) must commit to participating in an evaluation component to measure the impact these summer programs have on students.


Eligibility:

All current recipients of a fiscal year 2018-2019 (FY19) Out-of-School Time (OST) or Expanded Learning Time (ELT) Fund Code (FC) 647, 646, and/or 645 Download Word Document grant are eligible to apply. All ELT sites interested in developing or enhancing an existing summer program may choose to offer programming to a subset of students that attend or will be attending the school.

If the applicant is also applying for the state funded Development and Expansion of High Quality Summer Learning (FC 528) funding opportunity, the school/ program(s) for which you are applying must be different.

Funding Type:

Federal CFDA: 84.287

Funding:

Up to approximately $400,000 is available.

Grantees may apply for up to $20,000/site.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:

Funds must be used solely to support the priorities of the Summer Enhancement Grant. Funds allocated under this federally funded grant program may be used only to supplement, not supplant, funds that local educational agencies, schools, and community-based organizations would otherwise expend for extended learning opportunities. Funding may not be used to support mandated summer school. No more than 10 percent of the total budget may be used for materials and supplies. Students being served by these funds cannot be charged to participate.

Project Duration:

Upon Approval – 8/31/2019

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick

Phone Number:

(781) 338-3515

Date Due:

Thursday, March 7, 2019.

See the Submission Instructions section below for additional details.

Proposals must be received at the Department by 5:00 p.m. on the date due.

Required Forms:
Download Word Document
Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)
 
Part II-A — Budget Detail Pages (Include both pages.)
Download Excel Document
Part II-B — Budget Narrative (Excel Workbook)
Download Word Document
Part III — Required Program Information

Additional Information:

Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

Applicants that are planning to implement new/existing Project Based Learning during the summer may apply to receive up to 6 hours of onsite coaching. Grantees interested in receiving on site coaching must have attended the PBL Basics training Parts I and II to be held in February and March (2019).

Coaching will include:

  • Up to 4-hours of coaching in person or via phone, Skype, or email.

  • On-Site Technical Assistance visit (during summer program implementation).

Budget/Budget Narrative

  • Use the Part II - Budget (II-A) and Budget Narrative (II-B) Excel Workbook provided in the Funding Opportunity RFP's Required Forms section.

  • Program Expenditures
    In constructing the budget, please note that all costs must be reasonable and necessary to implement the program activities. Applicants must complete both a budget (Upon Approval - August 31, 2019), and a budget narrative that demonstrates clear and specific links to the project activity plan. No more than 10 percent of the total budget may be used for materials and supplies.

    Rental of space, cash stipends to students to attend the program, cell phones, telephone and utilities, overhead costs and the purchase of materials that are used during the school day are not allowable expenses under this grant. Note: If you plan to use funds to hire contracted providers you must include a detailed budget and narrative for each contractor.


Submission
Instructions:

Email completed applications and all required documents and a scanned copy of the Part I document to cclc@doe.mass.edu.

Upon award, recipients will be required to enter the approved budget in EdGrants and upload required documents. Grant recipients will be contacted with further instructions on the process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

For information on upcoming EdGrants webinar trainings email EdGrants@doe.mass.edu.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.


 
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