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Grants and Other Financial Assistance Programs

FY2019: Massachusetts 21st Century Community Learning Centers - Supporting Additional Learning Time (for new ELT and OST sites)

Fund Code: 647

Purpose:
The purpose of this competitive grant program is to support the implementation of out-of-school time (OST) programming and/or Expanded Learning Time (ELT- a longer school day/year for all students) programming. Supported with federal funds, these opportunities will help to close proficiency and opportunity gaps, increase student engagement, support a well-rounded education, social and emotional learning, as well as promote civic engagement, college and career readiness and success.
Priorities:

The main priority of this grant is to support the thoughtful implementation of engaging approaches to learning during OST and/or ELT that meet the specific academic, social and emotional, and developmental needs of students, and is aligned to the Department of Elementary and Secondary Education's (Department) goals and strategies Download PDF Document.

The Department's overarching priorities for supporting additional time through this grant, include:

  • Using more time to implement innovative teaching and learning strategies that are multi-disciplinary, cross curricular, and support students in all developmental areas (academic, social and emotional, civic, wellness, etc.).

  • Using more time to implement well rounded programming that includes but is not limited to project-based learning, media technology, health and wellness, arts and music, Science Technology Engineering and Mathematics (STEM), and other academic enrichment programming that addresses student needs and interests.

  • Using data effectively in designing programming that addresses student needs and interests.

  • Using data effectively in demonstrating continuous program improvement efforts.

  • Using more time to provide additional opportunities for adults (including school staff, program providers, and partners) to participate in collaborative planning and professional development that supports desired student outcomes.

  • Supporting the development of systems of support and programming that are culturally relevant, and are rooted in and leverage the knowledge, strengths, and assets of students, families, educators, and the community.

  • Demonstrating that the activities proposed are not otherwise accessible to students who would be served, and/or would expand access to high-quality services in the community.

  • Developing engaging summer programming that helps prevent and address the summer learning slide and helps students transition successfully into elementary, middle, and high school.

  • Developing effective family engagement strategies that are culturally responsive, collaborative, and demonstrates an understanding of different languages, norms, and values with a goal of contributing to improved student outcomes in all developmental areas as described above.

  • Developing sustainable models for supporting additional quality learning time.


Applicants will implement the above priorities using one of the following models:

  1. Model 1 — Out-of-School Time (OST): Applicants choosing this option must provide at least 400 hours of comprehensive OST programming at a school/site during the school year and summer for a selected population of students. The selected population of students should predominantly include those who are economically disadvantaged (ED), receiving special education services, English Language Learners, academically at-risk, and/or who could benefit from the supports provided during the additional learning time.

    Note: Enrolled students are expected to attend regularly and consistently an average of a minimum of 80-100 hours per school year. Drop-in programs are not allowed. Refer to Part IIIA-B for additional information on attendance requirements,

  2. Model 2 — Expanded Learning Time (ELT): Applicants choosing this option must offer a minimum of 300 expanded learning program hours by:

    1. establishing a school schedule that increases the total number of hours required for all students by a minimum of 180 hours above the amount offered in either school year 2016-2017 (SY17) or SY18, and reflects a total of a minimum of 1,245 hours (for elementary schools) and 1,305 hours (for secondary schools); and
    2. providing at least 120 hours of programming during the summer weeks for a selected population of students who could benefit from additional learning time (or the difference between 300 hours and the number of hours added to the school schedule, so that the total combined hours offered is at least 300).

Eligibility:

Eligible applicants are school districts, cities and towns, community-based organizations (CBOs), other public or private entities, or a consortium of two (2) or more of such agencies, organizations, or entities. Overall priority will be given to applicants that meet at least one (1) of the following criteria:

  • Propose to provide programming to students in schools designated as Title I School-Wide (SW) programs.
or

Additional eligibility parameters for Model 1 (OST):

  • Applicants in communities that have an open bid process for selecting outside providers to implement OST programming in school buildings must provide a letter of support for the proposed 3-year program from the chair of the school committee.

  • Applications from agencies and organizations other than a school district, city, or town must demonstrate that they will implement more time in full partnership with a public school/district. These applicants will be screened for capacity to administer the program and must complete Addendum B — Documentation of Organizational Capacity, which includes a required letter of support from the school/district. See Required Forms section below.

  • Applicants may not request OST funding for schools/sites that currently receive a 21st CCLC OST grant. Refer to for our 21st CCLC web page for a listing of current recipients.


Additional eligibility parameters for Model 2 (ELT) only:

  • Applicants may not request ELT funding for schools that currently receive a 21st CCLC ELT grant. Refer to for our 21st CCLC web page for a listing of current fiscal year 2017-2018 (FY18) recipients.

  • Applicants may not request funding for schools that are eligible to receive FY19 funding for ELT through the state-funded Expanded Learning Time program.

  • Applicants requesting ELT funds at a school that is eligible to receive FY19 continuation funding for OST through Fund Code 645 must continue to meet all requirements of that existing grant award, including the originally required number of OST hours.


Overall competitive priority will be given to applicants that:

  • Propose to serve youth from schools/communities with ≥40 percent of students who are ED, as indicated at the Department's School and District profiles page for 2017-2018.

  • Propose to implement more time in, or in partnership with, a school designated as Level 3, 4, or 5 in 2016 (to view school accountability dataselect "school" and "2016" and then "view report").

  • Propose to serve elementary grade levels that include Kindergarten (K) in their school year program model, and to include a summer program that will include rising K (students transitioning to K at the start of the school year).

  • Submit the application in full partnership, including a school district as well as one or more community-based organizations and/or other public or private organization. An LEA (school district) may receive priority points without a partner if they are able to show that they are unable to partner with a community-based organization in a reasonable geographic proximity and of sufficient quality.

  • Have not previously received 21st CCLC funding.


The Department reserves the right to consider additional factors such as geographic distribution and diversity of applicant type in making final award decisions. In addition, for applicants under Model 2 (ELT) that are receiving or applying for School Redesign Grants, the Department reserves the right to consider the status of both applications in making funding decisions.

Key Grant
Requirements:

Throughout the duration of the grant, recipients are required to:

  • Offer an ELT and/or OST schedule that meets the minimum number of required hours based on the chosen model. See the Priorities section above for details.
  • Designate a part- or full-time coordinator whose primary role is to oversee administration and implementation of this grant.
  • Attend trainings and implement Department-designated program evaluation tools.
  • Submit required reporting by the due dates posted (including student data and narrative).
  • Note: It is also recommended that at least five (5) percent of the total budget is set aside to support family involvement. This may include a part-time Family Engagement/Outreach Liaison if one does not currently exist.

Planning Resources:


See Addendum A — Grant Assurances in the Required Forms section below for additional grant requirements.

Allowable activities include, but are not limited to, the following:

  • Project Based Learning (PBL), including Service-Learning (SL)

  • Drug and Violence Prevention Programs/Counseling Programs

  • Creative Arts including Art, Theater, Music, Dance

  • Nutrition and Health Education/Wellness Programs

  • Financial and Environmental Literacy

  • STEM (Science, Technology, Engineering and Math)

  • Blended Learning

  • Career and Technical Programs, Internship or Apprenticeship Programs, and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students.

  • Opportunities for credit recovery, (new or expanded), utilizing creative approaches such as PBL or SL.

  • Offer families of students served by the 21st CCLC opportunities for active and meaningful engagement in their children's education, including opportunities for literacy and related educational development.


Funding Type:

State & Federal CFDA 84.287

Funding:

A total of approximately $2,000,000 is projected to be available. The final total amount available is subject to federal budget appropriation.

  • Applicants may not request funding for the same school/site under both Model 1 (OST) and Model 2 (ELT).

Maximum number of new school(s)/site(s) for which an applicant may apply:

  • Two (2) Schools/Sites — Districts/communities with ≥40% of students who are ED. (Using Department's School and District profiles page for 2017-2018 of the district where the majority of students to be served attend.)

  • One (1) School/Site — Districts/communities with <40% of students who are ED.

An applicant may apply for:

Model 1 (OST):
  • Up to $175,000 per site — (For sites that will serve approximately 40-60+ students per day).

  • Up to $140,000 per site — (For sites that will serve approximately 25-39 students per day).

  • Please note all sites must meet attendance requirements detailed in Part IIIB.


Model 2 (ELT):
  • Up to $500 per pupil, based on the current (SY18) enrollment at the proposed school(s), plus up to an additional $20,000 to support a 120 hour (minimum) summer program. The grant request should support the enhancement or addition of engaging academic enrichment and/or intervention as described under the priorities section.

  • The applicant must demonstrate a plan to support other anticipated costs associated with implementing a longer school day that will not be covered using grant funds. These costs can be covered using a variety of sources including, but not limited to: Title I, local funds, existing state or federal grants, etc.


Per federal requirements, the minimum grant award amount is $50,000.

The requested amount should be appropriate and reasonable for the size and scope of the proposed activities.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:

Model 1 (OST) applicants with an existing OST program must use the funds from this grant to expand and support enhanced or new programming for students. These funds cannot be used for the purpose of providing scholarships for students to attend OST programs.

Model 2 (ELT) applicants must identify specific enrichment and/or intervention components of the proposed longer day, aligned to the Elements of Content-Rich 21st CCLC Programming, that will be supported through this grant.

For All Applicants

Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing grant funded programming. No more than 10% of the funds may be used for materials and supplies, and no more than 25% for program administration.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).

It is expected that all applicants are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

Indirect Costs: Any entity that wishes to include indirect costs in the budget request must have a 2019 approved rate from the Department/State.

  • Districts/schools requesting indirect costs must use their current approved rate.

  • For community based entities that have a 2019 approved indirect cost rate, no more than 5% may be budgeted for indirect costs.

  • Applicants that do not have an approved indirect cost rate may apply to the Department for one. This rate is only for grants issued by the Department and is not to be considered as an overall indirect cost rate to be used with any other funding sources. For access a list of approved rates or download an application, visit Essential Information webpage.


Project Duration:

Upon approval (no earlier than 09/01/2018) – 08/31/2019

Pending budget appropriation, two years of continuation of funding will be available, for a total grant period of three (3) years (FY19-FY21).

Continued funding in years two (FY20) and three (FY21) will be contingent upon implementation of grant-required activities and demonstrating the following:

  • the ability to use data to inform and support continuous improvement;
  • maintenance of grant-funded program attendance levels (for OST and summer programming);
  • evidence that the grantee is working toward sustaining programming beyond the grant period; and
  • Annual submission of required information including mid-year and end-of-year report/reapplication.

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick
Allison Smith

Phone Number:

781-338-3010

Required Prior to
Grant Submission:

The following activities must be completed prior to grant submission:

Department Notification of Intent to Applydue Friday, June 8, 2018.

The following information is requested:

  • Applicant
  • School(s)/Site(s) to be included in the proposal
  • Proposed model for adding time at each included school/site

Important Note: Submission of the Intent to Apply does not obligate the applicant to submit a proposal.

Date Due:

Intent to Apply due: Friday, June 8, 2018

Full Proposals Due: Thursday, June 28, 2018

See the Submission Instructions section below for additional details.

Required Forms:
Download Word Document
Part I — General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) Note: Please sign and date your cover page and ensure the amount matches the amount budgeted
Download Excel Document
Budget Workbook
Download Word Document
Part IIIA/IIIB — Required Program Information — IIIA. District (Submit one per lead applicant and IIIB. School/Site (Submit one per proposed school/site.)
Download Word Document
Addendum A — Grant Assurances
Download Word Document
Addendum B — Documentation of Consultation with Non-Public Schools

Additional Information:
  • Questions and Information Webinar: Due to the competitive nature of this grant program, all questions about the Funding Opportunity documents and process will be addressed during the Grant Information Webinar and Q & A sessions.

  • Dates for the 21st CCLC Webinar and Q & A Sessions for new sites may be found on the online registration page or the 21st CCLC web page.

  • Questions may be emailed in advance of the webinars/conference calls to cclc@doe.mass.edu (with the subject: FC647 Question) or asked during the session(s).

  • Guidance for completing Grant Budget Request — Section IIB of the Grants for Schools: Getting Them and Using Them, A Procedural Manual provides guidance for completing the required budget workbook.

  • Community Notification of Intent to Apply
    Federal law requires that applicants for grants under the 21st CCLC program must notify their community of their intent to apply, in a timely manner prior to submission of the proposal, and if awarded funding, disseminate information, about the 21st CCLC program to the community in a manner that is understandable and accessible. Applicants must submit confirmation of/plans for these notifications (see Part IIIA section C).

  • Consultation with Non-Public Schools
    In accordance with the Elementary and Secondary Education Act's (ESEA) Title IX Part E, Uniform Provisions, Subpart I — Private Schools, (similar to the Title I requirement) applicants must consult in a timely and meaningful way with private school officials within the geographic community proposed to be served, during the design and development of the 21st CCLC program, on issues such as how the private school students' and teachers' needs will be identified, and what services may be offered. Any services provided to private schools must be secular, neutral, and non-ideological.

    Applicants must document this timely and meaningful consultation, as well as any resulting agreements, and must submit confirmation of this consultation using Addendum B — Documentation of Consultation Regarding Non-Public School Participation (see Required Forms section above). For more information, see the U.S. Department of Education's Non-Regulatory Guidance.

  • Grant award notification: The Department will provide notice to all applicants when grant awards are finalized and will post a list of funded grantees on the Department's Grants Awards webpage. All applicants not selected for funding will be provided with information about the process for requesting feedback about their application. See the Department's formal appeal process for more information.


Submission
Instructions:

All electronic submissions must be received by the Department no later than 5:00 p.m. on Thursday, June 28, 2018. Hard copies must be postmarked by the due date.

Email one complete application to cclc@doe.mass.edu and mail one complete hard copy of Parts IIIA and IIIB for each applicant site, excel budget pages and completed Addendums A and B to:

Karyl Resnick
Massachusetts Department of Elementary & Secondary Education
21st Century Community Learning Centers Program
75 Pleasant Street
Malden, MA 02148

Upon award, recipients will be required to enter the approved budget in EdGrants and upload required documents. Grant recipients will be contacted with further instructions on the process.


 
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Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street, Malden, MA 02148-4906

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