FY2019: Massachusetts 21^st Century Community Learning Centers Program - Continuation Grant

Fund Code: 645

Purpose:

The purpose of this continuation grant program is to continue to support the implementation of academically enriching programming implemented during out-of-school time (OST) and/or through an extended school day/year/time (ELT) that helps to close proficiency and opportunity gaps, increases student engagement, and supports college and career readiness and success. This takes place in sites awarded a competitive new site grant through Fund Code (FC) 647 in Fiscal Year 2016-2017 (FY17) or FY18, and/or sites awarded a competitive Exemplary Programs Grant through FC 646 in FY17 or FY18.

Priorities:

The main priority of this grant is to continue to support the thoughtful implementation of engaging approaches to learning during OST and/or ELT that meet the specific academic, social and emotional, and developmental needs of students, and that is aligned to the Department of Elementary and Secondary Education's (DESE) goals and strategies .

DESE's overarching priorities for supporting additional learning time (OST and ELT) through this grant, include:

• Using more time to implement innovative teaching and learning strategies that are multi-disciplinary, cross curricular, and support students in all developmental areas (e.g., academic, social and emotional, civic, wellness, etc.).

• Using more time to implement well rounded programming that includes but is not limited to project-based learning, media technology, health and wellness, arts and music, Science Technology Engineering and Mathematics (STEM), and other academic enrichment programming that addresses student needs and interests.

• Using data effectively in designing programming that addresses student needs and interests.

• Using data effectively in demonstrating continuous program improvement efforts.

• Using more time to provide additional opportunities for adults (including school staff, program providers, and partners) to participate in collaborative planning and professional development that supports desired student outcomes.

• Supporting the development of systems of support and programming that are culturally responsive, and are rooted in and leverage the knowledge, strengths, and assets of students, families, educators, and the community.

• Demonstrating that the activities proposed are not otherwise accessible to students who would be served, and/or would expand access to high-quality services in the community.

• Developing engaging summer programming that helps prevent and address the "summer learning slide" (learning loss over the summer), and helps students transition successfully into elementary, middle, and high school.

• Developing effective family engagement strategies that are culturally responsive, collaborative, and demonstrates an understanding of different languages, norms, and values with a goal of contributing to improved student outcomes in all developmental areas as described in the above bullets.

• Developing sustainable models for supporting additional quality learning time.

Additional priorities for 21^st CCLC Promising, Practitioner, and Demonstration sites (all Exemplary Program Grantees) include:

1. Expanding and enhancing a statewide network of 21^st CCLC Promising, Practitioner, and Demonstration sites that provide mentoring, peer support, training, and technical assistance.

2. Contributing to the development and implementation of the 21^st CCLC statewide regional networks.

Eligibility:

For a list of eligible entities, see Addendum A — Eligible Entities and Maximum Funding Amounts (in the Required Forms section).

Key Grant Requirements:

Throughout the duration of the grant, recipients are required to continue to meet the key requirements outlined in the original grant application and Addendum A.

Funding Type:

Federal CFDA: 84.027

Funding:

See Addendum A — Eligible Entities and Maximum Funding Amounts.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:

These funds may be used to support current costs that are grant related and continuing in FY19.

Funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources instructional materials already being used during the school day, summer school, etc.).

Sites are expected to continue to implement program components that align to the Elements of Content-Rich 21^st CCLC Programming. It is expected that grantees are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

Unless otherwise approved no more than 22.5% of the total budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Non-school districts must have applied for and received an approved FY19 rate in order to budget for indirect costs.

Indirect costs are not allowed for sites that are were recipients of an Fy16, FY17 or FY18 FC 646 (Exemplary Programs) grant.

Additionally, recipients may set aside funds to:

• cover hotel costs for staff to attend the two day December 21^st CCLC Winter Seminar Series at Devens Commons and/or;
• attend the two-day 21^st CCLC Summer Institute typically held in July (2019), sponsored by the U.S. Department of Education(USED). If USED does not offer a Summer Institute in FY19 funds may be used to attend the National Afterschool Association Conference held in March, Please note: this is the only staff level out of state travel allowable under this grant.
• Out of state travel related to student field trips must receive prior approval by the DESE 21^st CCLC Coordinator.

Project Duration:

Upon Approval (No earlier than 9/1/2018) — 8/31/2019

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick or Allison Smith

Phone Number:

Karyl Resnick (781) 338-3515 / Allison Smith 781-338-3232

Date Due:

Friday, August 10, 2018

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with direction about additional information needed.

Once approved, applications and budgets must be uploaded to EdGrants as described in the submissions instructions section below.

Contact Karyl Resnick or Allison Smith with questions or any requests for extensions. Please note: the later the required information is received after the due date the later the start date.

The earliest possible start date is September 1, 2018.

Required Forms:

Part I: Signature Page

Excel Budget Workbook Template (This is a budget template for the applicant to utilize while working through their final budget request in order to prepare for entering it into EdGrants. Please feel free to use this template when preparing for Application Submission. This Is Not the Budget. The actual final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.)

Part III — Required Program Information

Addendum B

Once approved Part I signature page (signed scanned copy), Part III and Addendum B will need to be uploaded and the approved budget entered into EdGrants See submission instructions section below for more details.

Additional Information:

Addendum A — FY19 FC 645 Eligible Entities and Maximum Funding Amounts

Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21^st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.

Proposal pages must be numbered, single-spaced, with a one-inch margin. The font should be Arial and the size should be no smaller than 11-point type.

Submission Instructions:

Please submit information as noted below:

Email the following to cclc@doe.mass.edu by Friday, August 10, 2018:

• Part I: Signature Page — Signed Scanned copy
• Excel Workbook in its original excel format.
• Part III ° Required Program Information
• Addendum B — Signed Scanned copy

Once the continuation grant has been approved all required grant materials must be submitted through EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

FY19 FC645 21^st CCLC Continuation Grant (Applicant Name)

All required forms should be uploaded / attached in the Attachments List format of the Application Submission. This includes a signed / scanned PDF of Part I Coversheet with Superintendent's/Executive Director's signature and Addendum B with required signatures. The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the lead entity to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your users.

Last Updated: July 20, 2018