Supported with federal funds the purpose of this competitive Exemplary Grant Program is to expand and enhance a statewide network of high quality 21st CCLC programs that will serve as mentors and resources to new and existing programs.
Requirements for applicants:
[OST] Applicants must offer at least 400 hours of comprehensive OST programming at a school/site during the school-year and summer for a selected population of students. Enrolled students are not expected to attend all 400 hours; however, it is expected that students will attend the programming an average of a minimum of 80 – 100 hours per year.
[ELT] Applicants must offer a minimum of 300 expanded learning program hours for students during and/or outside of the traditional school days. (Please note this is an increase from the original FY16 required hours due to new ESSA requirements for ELT):
Schools must continue to provide a school schedule that increases the total number of hours required for all students by a minimum of 180 hours and reflect a total of a minimum of 1,245 hours (for elementary schools) and 1,305 hours (for secondary schools);
Provide at least 120 hours of summer programming for a select population of students who could benefit from additional learning time OR the difference between 300 hours and the number of hours added to the school schedule so that the total combined hours offered is at least 300. Please note if the school currently offers summer programming, they may propose to use these funds to propose to provide programming that supports the above noted priorities during February and April vacations.
All funded programs must also:
The following is the minimum approximate amount of time a program/site coordinator is expected to devote to mentoring-related activities, by site type:
Promising Sites — 15%
Practitioner Sites — 20%
Demonstration Sites — 25%
Promising Site Grants — For schools/sites that received a FY16 FC647 B1 as well as the corresponding continuation and have met all grant and eligibility requirements (detailed below).
Practitioner Site Grants — There are not any sites eligible for Practitioner level in FY19.
Demonstration Site Grants — For schools/sites that received a FY16 FC formerly 647-B2 grant as well as the corresponding continuation grants and have met all grant and eligibility requirements (detailed below).
Applicants may apply for this Exemplary Program Grant for all or a subset of their sites that are eligible.
Applicants must have met the following requirements throughout their grant funding cycle, or clearly demonstrate how the issues related to not meeting the requirement(s) have been addressed successfully. These items relate specifically and exclusively to the individual site(s) included with the submitted application.
Submitted data and all other required forms to the Department within required time frames.
Conducted Assessment of Program Practices (APT) observations.
Attended 21st CCLC coordinator meetings (district coordinators and others as applicable), and participated in Department-sponsored 21st CCLC professional development opportunities (district and site coordinators and other program staff as applicable).
[OST] Maintained consistent attendance levels, with students participating during the school year on average at least 80 hours for high schools, 90 for middle schools, and 100 for elementary schools (not including students that withdrew).
[OST] Served a percentage of students with high needs (as defined by the Department's accountability system) that is above the school wide percentage of that student subgroup.
[OST] Operated each site for at least the required minimum 400 hours of operation.
[ELT] Offered at least 180 additional hours for all students as part of the required school day/year during which students participated in additional enrichment and intervention.
Applicants for Demonstration Sites must also have met the following the requirements:
Served in a mentoring capacity for 21st CCLC programs and/or other out-of-school time programs in the state.
Conducted an APT-O Peer visit.
Actively participated in the regional network.
Federal CFDA 84.287
A total of approximately $2,500,000 is projected to be available.
Applicants are eligible to apply for up to a maximum of 85% of their FY18 grant award or $50,000 per site (whichever is more). See Addendum D for amounts. If applicants choose to apply for fewer sites than those eligible, maximum funding amounts will be prorated.
Eligible entities (and maximum amounts for which they can apply) are listed in Addendum A- Eligible Entities and Maximum Request Amounts, which can be found in the Additional Information section below.
[ELT] may apply for up to an additional $20,000 to support the additional 120 hours. Please refer to eligibility section for details on the requirements.
Applicants are required to demonstrate, through a combination of matching funds, in-kind resources, and/or collaborations/partnerships, their ability to, at minimum, sustain originally funded programming levels. Those resources must be linked directly to supporting programming and services at the applicant schools/sites.
All or any portion of the match may come in the form of in-kind contributions and coordination with other grant programs and/or services. Programs are encouraged to coordinate services with efforts funded through other federal and state dollars and these efforts can contribute to providing a similar level and quality of services.
Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.
Funds must be used solely to support, enhance, and/or provide related programming and activities that address the Purpose, Priorities, and Key Requirements, detailed above, and may include salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time.
These funds may not be used to supplant existing costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).
Mentoring activities and related staff time and expenses that may be funded through this grant include, but are not limited to the items detailed in Addendum E — Mentoring Expectations that can be found in the Additional Information section below.
No more than 10% may be used for program materials, not including materials used for mentoring purposes.
Budgets may not include any Indirect Costs.
[ELT] Funds for the required longer school-day/year may not be used to supplant existing teacher salaries; however, funds may be used for stipends or salaries related to providing enrichment or intervention for students as part of ELT.
Upon Approval (no earlier than 09/01/2018) – 08/31/2019
Eligibility for continued funding in years two and three (FY20 and FY21) will be based on evidence that the program has met the key requirements and the priorities of this grant including maintenance of attendance levels [OST] and program quality and as evidence that the grantee is working towards sustaining the program beyond the grant period.
Office of Student and Family Support
Friday, May 25, 2018
See the Submission Instructions section below for additional details.
Proposals must be received at the Department by 5:00 p.m. on the date due.
Email one complete application to firstname.lastname@example.org and mail one complete hard copy of Parts IIIA and IIIB for each applicant site, excel budget pages and Addendum A-D to:
Awarded Recipients: Upon award, recipients will be required to enter the approved budget, and attach the Part I, Part IIIA and IIIB, and Addendum A-D in EdGrants. Once selected, recipients will be contacted with further instructions on the process.
Last Updated: April 19, 2018
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street, Malden, MA 02148-4906
Voice: (781) 338-3000
TTY: (800) 439-2370
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