The purpose of this federal grant is to continue funding to selected statewide/regional non-profit entities for subgrants and wraparound support to afterschool and out-of-school time (ASOST) programs. The overall goal of the grant being to help ASOST programs rebound and strengthen the quality of services from impacts of COVID-19 and thereby improve learning and social-emotional outcomes and access to enrichment opportunities for youth impacted as well.
For regional or statewide grantees to provide ongoing support, training, technical assistance, coaching, professional development, evaluation, fiscal management and oversight to ASOST subgrantee programs.
For regional or statewide grantees to make subgrant awards to ASOST programs that meet the following criteria:
Eligible applicants include only FY2022 Fund Code 409-410 recipients .
Federal CFDA 84.425 Federal Coronavirus Relief Programs - Federal Grant Programs
Approximately $20,000,000 is available through — American Rescue Plan — Elementary & Secondary Education Emergency Relief (ARP-ESSER)
Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available it will be distributed under the same guidelines that appear in this RFP document.
At least 94% of funds must be awarded as subgrants to ASOST programs. Up to 6% of funds may be used for overall administration and support provided to awarded ASOST subgrant programs. The recommended range of yearly awards for each subgrant is $15,000–100,000, depending on size, scope of program and duration (e.g., if a summer component is included).
Funds must be used in alignment with the purpose and priorities outlined and as described in a budget, budget narrative, and required program information that is submitted to the Department of Elementary and Secondary Education's (Department's) Office of Student and Family Support. Indirect and equipment costs are not allowed. Allowable uses of funds include but may not be limited to the following: staff costs for administration and oversight of subgrants, staff and/or contractual costs for professional development/training/technical assistance and evaluation activities, supplies/materials (including technology needed), and mileage reimbursement for staff for on-site visits.
Note the following include allowable costs for subgrants: program coordination and programmatic staff costs (including increasing rates/incentives and costs for recruitment efforts as needed to fill staffing gaps), scholarships for economically disadvantaged students/families on voucher wait lists or unable to afford programming, transportation, materials/supplies for program activities, food/snacks for participants, mental/behavioral health services/counselors, social-emotional learning supports, school/community partner specialist, family engagement liaison and enrichment/extracurricular opportunities.
Fund Code 409: Afterschool: Upon Approval – 8/31/2023 (for school year programming)
Fund Code 410: Summer: Upon Approval – 8/31/2023 (for summer planning and programming)
Office of Student and Family Support
Wednesday, August 31, 2022
The start date of the grant cannot be before a substantially approvable application is submitted in EdGrants. For a 09/01/2022 start date, a substantially approvable grant must be submitted prior to 09/01/2022. See the Submission Instructions section below for additional details.
Part II — Budget Workbook
Part III — Required Program Information
Note: Applicants must submit a separate project in EdGrants including signature page (Part I) and budget entry directly in EdGrants (Part II) for both afterschool (FC 409) and summer (FC 410) activities/expenditures. See Submission Instructions for further details. The Part III and Assurances in EdGrants for FC 409 and FC 410 are the same and should be included in both submissions.
Work with the Department to avoid overlapping of catchment areas and consistency when awarding subgrants to ensure broad and diverse geographical representation across the state;
Engage in periodic check-ins with the Department and collaborate with other ASOST-R recipients, current ASOST/21st Century Community Learning Centers (CCLC) grantees and broader ASOST field when applicable;
Work directly with Department's evaluation provider to develop a plan for data/evaluation activities utilizing a selection of Afterschool Program Assessment System (APAS) tools that best fit overall goals of grant recipient and subgrant ASOST programs as well as participate fully in any needed research activities to evaluate overall ASOST-R grant program;
Submit year-end data/evaluation reports for each fiscal year of funding (yearly/periodic data/evaluation reports must also be required of subgrants);
Award subgrants through a competitive, open-bid process following 2 CFR 200.333 requirements of pass-through entities (sample debarment form ) (Note: Subgrants awarded in FY2022 may be awarded as a continuation subgrants if FY2022 competitive, open-bid process included language for continuation award in FY2023 and subgrantee has met all FY2022 subgrant requirements);
Maintain copies (available to the Department upon request) of subgrant applications, risk assessments, scoring rubrics and budget information (with same line item information as Part II — Budget Details) as well as subgrant agreements (sample provided ).
Report to the Department on sub-awardees, sub-recipient monitoring and fiscal procedure.
Submit all required grant materials through EdGrants.
Important Notes on EdGrants:
In EdGrants, applicants are required to create and name the grant project.
Please use the following naming convention for your "Applicant Project Name" in EdGrants:
FY2023 FC409 Afterschool ASOST-R Applicant Name
FY2023 FC410 Summer ASOST-R Applicant Name
All items listed under the required forms section of this RFP should be uploaded / attached in the Attachments List formlet of the Application Submission in EdGrants. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent/Executive Director's signature. The budget the applicant is requesting needs to be entered directly into EdGrants as part of the application submission process.
For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.
Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.
Last Updated: July 27, 2022
Massachusetts Department of Elementary and Secondary Education
135 Santilli Highway, Everett, MA 02149
Voice: (781) 338-3000
TTY: (800) 439-2370
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